Public Meeting Agenda: August 20, 2018 at 5:30 PM - Regular Board of Directors Meeting

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August 20, 2018 at 5:30 PM - Regular Board of Directors Meeting Agenda

August 20, 2018 at 5:30 PM - Regular Board of Directors Meeting
1. Call the meeting to order
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Rationale: 

 

LEADERSHIP  •  SERVICE  •  SUPPORT

 

Notice of this meeting was given in advance according to State Law 84-1411, by giving notice of the meeting to the public on ESU 7 website www.esu7.org and posted at location of meeting.  Notice of this meeting was also given in advance to all members of the Board of Directors.  Availability of the agenda and purpose of the hearing was communicated in the advance notice of the meeting and in the notice to the members of this hearing. All proceedings of the Board of Directors were taken while the convened hearing was open to the attendance of the public.

1.1. Notification of Open Meetings Law
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Rationale: 

This meeting has been preceded by reasonable advance notice and is hereby declared to be in open session.  A copy of the Open Meetings Act is posted in the meeting room.

Attachments:
1.2. Roll Call
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Discussion:  Roll call was taken at: 5:34pm
Staff present:
Larianne Polk, Administrator
Linda Shefcyk, Business Manager
Katy McNeil, Secretary to the Board of Directors
Marci Ostmeyer, Professional Development Director
Darus Mettler, Special Education Director
Dan Ellsworth, Network Operations Director
1.2.1. Board Absences
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 

Terry Fusco will be absent for personal reasons.

Staff Recommendation: Discuss, consider and take action to approve the Board member absences.

Recommended Motion(s):  Board Member absences as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Board Member absences as presented Passed with a motion by Richard Stephens and a second by Doug Kluth.
No Action(s) have been added to this Agenda Item.
Discussion:  Richard Luebbe, Terry Fusco and Dan Hoesly were absent for personal reasons.
Goals:
  • Communication and Marketing
1.3. Pledge of Allegiance
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Discussion:  All members present participated in the Pledge of Allegiance.
2. Public Forum
Agenda Item Type:  Procedural Item
2.1. Welcome Visitors
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Discussion:  No visitors were present.
2.2. Public Comment
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Rationale:  The Board has the discretion to limit the amount of time set aside for public participation.

Citizens wishing to address the Board on a certain agenda item must notify the Educational Service Unit Administrator prior to the board meeting.  Citizens wishing to present petitions to the Board may do so at this time.  However, the Board will only receive the petitions and not act upon them or their contents.
 
Discussion:  No public comments provided.
Attachments:
3. Approval of Agenda
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 

The sequence of agenda topics is subject to change at the discretion of the Board.

Recommendation: Discuss, consider and take any necessary action to approve agenda as presented.

Recommended Motion(s):  Agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Agenda as presented Passed with a motion by Doug Pauley and a second by Jack Young.
No Action(s) have been added to this Agenda Item.
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
4. Consent Agenda
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Consent Agenda
Rationale: 

Unless removed from the consent agenda, items identified within the consent agenda will be acted on at one time. 

If any Board member wishes to discuss an item, it must be removed from the consent agenda at which time the remaining items will be acted upon.

Consent Agenda Includes:

  • Minutes from the previous meeting(s)
  • Treasurer's Report
  • Presentation of the Bills
  • Certificated/Classified Hire(s)/Reassignments/Resignation(s)
  • Other Routine Agenda Items

Recommendation: Discuss, consider and take any action necessary to approve the consent agenda as presented.

Recommended Motion(s):  Consent agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Consent agenda as presented Passed with a motion by Joyce Baumert and a second by Gary Wieseler.
No Action(s) have been added to this Agenda Item.
4.1. Minutes
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Consent Item
Rationale: 

This is a consent item.

Attachments:
Goals:
  • Communication and Marketing
4.2. July 2018 Treasurer's Report
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Consent Item
Rationale:  This is a consent item.
Attachments:
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
4.3. August 2018 Treasurer's Report
Speaker(s):  Larianne Polk or Designee
Agenda Item Type:  Consent Item
Attachments:
4.4. July 2018 Bills: Total $908,001.04 - Bills #67461-67625
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Consent Item
Rationale: 

The summary of bills for the current month total of $957,150.32 - Bills #65583-65772.

Inservice Bills Total: $15.58 Schuyler Summer School

SPED Arrears: $0

Tech Arrears: $0

Check # Amount Vendor Description
67466 $17,971.50 Amazon SPED/Grant/Core/Tech Supplies
67469 $5,100.00 Ann Fetter Title II Math Training Consultant
67475 $100,985.42 BOK Financial Tech Bond repayment and interest/fees
67484 $19,322.51 Capital One Travel and Perkins equipment for schools
67487 $8,428.00 CDW-G School Tech Equipment flow through
67489 $44,287.34 Central City Public School Title I and Title II Reimbursement
67490 $7,350.00 CEV Multimedia Perkins Family & Consumer Licenses
67504 $7,063.06 Days Inn & Suites Migrant Binational teacher lodging
67507 $16,494.20 Eakes Office Solutions Copier Maintenance
67523 $7,032.82 High Plains Comm. Schools Title I and Title II Reimbursement
67527 $16,148.46 Howells-Dodge Consolidated Title I and Title II Reimbursement
67538 $4,944.75 Kiddie Cab Migrant/Cen7ter Student Transportation
67542 $5,842.52 Lakeview Community Schools Title II Reimbursement
67572 $6,823.25 Promo Direct Early Learning Grant - Tangle Junior Puzzle
67577 $9,175.00 Rockler Woodworking & Hardware Perkins Supplies for schools
67578 $15,050.00 RVW Inc. Architect services for warehouse
67587 $6,920.77 Streakwave Wireless, Inc. Tech Bond equipment
67595 $11,278.42 Twin River Public School Title II Reimbursement
Attachments:
4.5. August 2018 Bills # 67626 through #67777 totaling $917,149.11
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Consent Item
Rationale: 

The summary of bills for the current month Bills # 67626 through #67777 totaling $917,149.11.

Inservice bills total: $ 35.58

SPED Arrears: 0

TECH Arrears: 0

 

Check # Amount Vendor Description
67629 $6,230.00 AESA Regisitration Board/Staff AESA registrations
67634 $19,755.00 Apple Computer Inc. Computers for Schools flow through
67646 $12,385.46 CDW-G School Tech Equipment flow through
67648 $15,463.86 Central City Public School Title I Reimbursement
67654 $8,652.33 Cross Co. Public Schools Title I Reimbursement
67659 $54,738.59 Eakes Office Solutions Two new copiers and maint. for Production
67665 $12,562.22 ESU 2 NNNC Quarterly expenses
67680 $46,626.00 Kagan Professional Development Kagan Coop learning
67686 $31,886.83 Lakeview Community Schools Title I and Title III Reimbursement
67722 $9,151.47 NE ESU Coop Purchasing World Book Online/Ebooks Subscriptions
67726 $58,432.00 On to College Title I and Title II Reimbursement
67727 $10,479.39 Osceola Public School Title I Reimbursement
67740 $19,116.75 Shelby-Rising City Title I/Accountability Reimbursement
67747 $8,495.00 Tek Data Systems TOMMS/S System Support
67748 $14,154.10 ThinkMap Visual Thesaurus Online Edition
67749 $59,484.06 Twin River Public School Title I/Accountability Reimbursement


This is a consent item.

Attachments:
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
4.6. 2018-2019 Mileage Allowance
Speaker(s):  Larianne Polk
Agenda Item Type:  Consent Item
Rationale: 

As per Policy 3.14 Mileage Allowance, the Board shall approve the mileage rate in the August meeting.

The ESU Master Negotiated Agreement stipulates all employees covered by the agreement shall receive mileage compensation at the IRS approved reimbursable rate.  Currently, all of our employees are compensated at the same rate, $.545.

Recommendation: Discuss, consider, and take any action necessary to approve the mileage rate per Policy 3.14.

Recommended Motion(s):  Approval of the Mileage rate per Policy 3.14 Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
Goals:
  • Communication and Marketing
  • Data
4.7. Authorized Depositories
Speaker(s):  Larianne Polk
Agenda Item Type:  Consent Item
Rationale: 

Board Policy 1.09, Authorized Depositories, Bonds, Disbursement of Funds requires the ESU 7 Board to annually authorize depositories for ESU 7 Funds.  The checking accounts are currently at First National Bank and Trust, Columbus.  The Board authorizes the Administrator and Board Treasurer to contact banks in the ESU area to invest money at the best rate.  Current investments are listed in the Treasurer's Report.

This is a consent item.

Attachments:
4.8. Nebraska Rural Community Schools Association (NRCSA) Dues
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Consent Item
Rationale: 

The Nebraska Rural Community Schools Association is a non-profit organization dedicated to serving the needs of rural schools and communities. Since 1981, NRCSA has been committed to protecting the well-being of public education and implementing its mission of providing quality education for all children.

NRCSA is an Association consisting of 195 school districts and ESU's in Nebraska working together to support and promote quality educational programs for students in rural Nebraska. Through its members NRCSA serves the interests of over 75,000 children in 88 counties and 24 legislative districts.

Attachments:
4.9. 2018-2019 Contracts for 3 Paraprofessionals
Speaker(s):  Darus Mettler
Agenda Item Type:  Consent Item
Rationale:  Angie Beckman, Bridget Nuttelman, and Harriet Kibalya will be joining the Cen7ter Team as Paraprofessionals.   All three are passionate about working with students with disabilities and helping them to develop their skills.



 
4.10. 2018-2019 Contract for Early Childhood Special Education Teacher and a Teacher of the Deaf and Hard of Hearing
Speaker(s):  Darus Mettler
Agenda Item Type:  Consent Item
Rationale:  Cassie Krings

Cassie will be joining our ESU 7 team with a dual role.  She will be an Early Childhood Special Education Teacher and a Teacher of the Deaf and Hard of Hearing.  She received her special education K-8 Unified Early Childhood from Drake University.  Her Deaf/Hard of Hearing degree is from UNL.  Cassie is driven to support students through empowering children and their families through excellent programming.

 
Attachments:
4.11. 2018-2019 Grant Contract for Autism Spectrum Disorders
Speaker(s):  Larianne Polk or Designee
Agenda Item Type:  Consent Item
Rationale: 

2018-2019 Contract for Sonja Chatfield-Peetz, Autism Spectrum Disorders Grant Coordinator.

Attachments:
4.12. Contract Amendment for School Psychologist
Speaker(s):  Darus Mettler
Agenda Item Type:  Consent Item
Rationale:  Jackie Ternus, a current School Psychologist, will be moved from .50 FTE to .60 FTE to meet the needs of school districts for increased time.
Attachments:
5. Action Items
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
5.1. Recognition of the ESU 7 Education Association
Speaker(s):  Larianne Polk or Designee
Agenda Item Type:  Action Item
Rationale: 

Recognition of the  ESU 7 Education Association (ESU7EA) was requested by ESU7EA Chair, Brandy Rose.  The ESU7EA requests to be recognized as the exclusive bargaining agent to non-supervisory certificated staff for the 2020-2021 contract year.

Recommended Motion(s):  Recognition of the ESU7EA as the exclusive bargaining agent for non-supervisory certificated staff for 2020-2021 Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Recognition of the ESU7EA as the exclusive bargaining agent for non-supervisory certificated staff for 2020-2021 Passed with a motion by Jack Young and a second by Doug Pauley.
No Action(s) have been added to this Agenda Item.
Attachments:
5.2. Reading of Article III, Section 1 A through F, Article III, Section Section 2 A through B, Article III, Section III A through F, and Policy 3.19
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 

Recommendation: Discuss, consider and take all necessary action to approve Article III, Section 1 A through F, Article III, Section Section 2 A through B, Article III, Section III A through F and Policy 3.19 as presented.

Recommended Motion(s):  Article III, Section 1 A through F, Article III, Section Section 2 A through B, Article III, Section III A through F and Policy 3.19 as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Article III, Section 1 A through F, Article III, Section Section 2 A through B, Article III, Section III A through F and Policy 3.19 as presented Passed with a motion by Jack Young and a second by Joyce Baumert.
No Action(s) have been added to this Agenda Item.
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
5.3. Non-Member Contract for Services
Speaker(s):  Larianne Polk
Agenda Item Type:  Action Item
Rationale:  Board Policy requires the Board to annually approve a Non-Member School Contract for Services Agreement. 

Article III, Section 1, D.    Requests, Cost, and Payment

Recommendation:  Discuss, consider and take any action necessary to approve the Non-Member Contract for Services as presented.
Recommended Motion(s):  Non-Member Contract for Services as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Non-Member Contract for Services as presented Passed with a motion by Joyce Baumert and a second by Jennifer Miller.
No Action(s) have been added to this Agenda Item.
5.4. ESU 7 Non Certificated Job Descriptions
Speaker(s):  Larianne Polk or Designee
Agenda Item Type:  Action Item
Rationale:  Board Policy 3.15 requires the ESU 7 Board to approve a written general job description and the qualification criteria for each adopted classified position.    Attached are links to the Non-Certificated/Classified ESU 7 Job descriptions.  Board Policy 1.05.01 states a new job description or alterations in an existing position must be approved by the Administrator.

Paper copies of all job descriptions can be found at the principle office of the Administrator.  Available upon request.

Recommendation: Discuss, consider and take any action necessary to approve the Non-Certificated/Classified Staff Job Descriptions as presented.
 
Recommended Motion(s):  Non-Certificated/Classified Staff Job Descriptions as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Non-Certificated/Classified Staff Job Descriptions as presented Passed with a motion by Doug Kluth and a second by Doug Pauley.
No Action(s) have been added to this Agenda Item.
Attachments:
6. Discussion Items
Agenda Item Type:  Procedural Item
Rationale: 

 

6.1. Educational Behavioral Health Program Updates
Speaker(s):  Darus Mettler or Designee
Agenda Item Type:  Information Item
Rationale:  Monthly updates to the Board regarding the status of the Educational Behavioral Health Program will be provided during this item.
Discussion:  ESU 7 School Districts are aware of the progress with the program.  Probable Opinion of Cost is complete and has been shared with the Budget Committee.
The Budget Committee will make recommendations regarding the Interlocal Agreement and finishing additional classrooms later in this agenda.
6.2. Budget Committee Report
Speaker(s):  Terry Fusco
Agenda Item Type:  Information Item
Rationale:  Doug Pauley will present an overview of Budget Committee discussions from the last month.

Topics of discussion were:
  • Review the Probable Opinion of Cost
  • Discuss finishing each classroom and prepare recommendation to the Board
  • Discuss Interlocal Agreement and prepare recommendation to the Board
Recommended Motion(s):  Board Budget Committee Recommends the EBHP Remodel Project to include classrooms 102 and 108 to be finished Passed with a motion by Board Member #1 and a second by Board Member #2.
Recommended Motion(s) #2:  Recommend the Board Approve Interlocal Agreement for the Special Education Building Project as presented. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
The Board Budget Committee recommendation for the EBHP Remodel Project to include finished classrooms 102 and 108 Passed with a motion by Doug Pauley and a second by Jack Young.
Recommendation to approve the Interlocal Agreement for the Special Education Building Project as presented Passed with a motion by Doug Pauley and a second by Gary Wieseler.
No Action(s) have been added to this Agenda Item.
Discussion:  Doug Pauley gave recommendations from the Budget Committee to move forward with the fee structure and finishing classrooms 102 and 108.  Clarifying questions were asked of and answered by the committee regarding each option for school district contributions to the project.
Attachments:
6.3. Budget Hearing and Budget Summary are scheduled for September 13, 2018 in the Oak Room at 5:15pm
Speaker(s):  Larianne Polk
Agenda Item Type:  Information Item
Rationale: 

Budget Hearing and Budget Summary are scheduled for September 13, 2017 in the Oak Room at 5:15pm

Goals:
  • Communication and Marketing
  • Data
6.4. The Final Tax Asking Hearing has been set for September 13, 2018 at 5:25pm in the Oak Room.
Speaker(s):  Larianne Polk
Agenda Item Type:  Information Item
Rationale: 

The Final Tax Asking Hearing has been set for September 13, 2018 at 5:25pm in the Oak Room.

Goals:
  • Communication and Marketing
  • Data
  • Partnerships
6.5. Board Member Awards of Achievement
Speaker(s):  Larianne Polk or Designee
Agenda Item Type:  Information Item
Rationale:  NASB’s Annual Area Membership Meetings will begin at the end of August giving NASB the opportunity to recognize school board and ESU board members for achieving new levels of success during the recent Awards year. Board members are awarded for their participation in NASB Programs and Services as well as attendance at NASB workshops and events.
Please take a minute to review the attached report for the board member achievements from your school district/ESU for accuracy.
Please register with Katy to attend an Area Membership Meeting to accept your award.
Point Award - Level III Baumert, Joyce 325 (250)
Point Award - Level III Hoesly, Dan 315 (250)
Point Award - Level III Luebbe, Richard 285 (250)
Point Award - Level III Young, Jack 270 (250)
Point Award - Level IV Fusco, Terry 380 (350)
Point Award - Level V Wieseler, Gary 550 (500)
Point Award - Level VI Stephens, Richard 840 (750)
6.6. Administrator's Report
Speaker(s):  Larianne Polk
Agenda Item Type:  Information Item
Rationale: 

Facilities Update
Administrator's Goals - Attached for your Review
Governor Recognition of ESU 7 Wellness Participation - Award Letter is Attached
Certificated/Professional Staff Job Descriptions (See Article I, Section 6, C Attached) - Available for review via link.
Upcoming Events:

  • Labor Relations Conference: 9/6-9/6 in Lincoln
  • Area Membership Meetings:
  • AESA 2018: 11/29-12/1 in Colorado Springs
Discussion:  Facilities Updates:
  • Mold has been removed.
  • Racks have been removed.
  • Drywall has begun.
  • Sorting for trash, storage onsite and offsite have been ongoing.
  • Target date before bids take place.
Governor's Wellness Sower Award:
  • Linda gave an overview of the Governor's Wellness Sower Award and programs that our staff participate in.
  • Administrator Polk will participate in an interview with the Telegram regarding ESU 7 Wellness participation.
Need to schedule a meeting for Negotiations/Budget Committee Meeting for October to discuss the budgeting and negotiation processes.
 
Attachments:
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
7. Adjournment
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Discussion:  Meeting adjourned at 6:42pm.
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