Public Meeting Agenda: September 13, 2018 at 5:30 PM - Regular Board of Directors

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September 13, 2018 at 5:30 PM - Regular Board of Directors Agenda

September 13, 2018 at 5:30 PM - Regular Board of Directors
1. Call the meeting to order
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Rationale: 

 

LEADERSHIP  •  SERVICE  •  SUPPORT

 

Notice of this meeting was given in advance according to State Law 84-1411, by giving notice of the meeting to the public on ESU 7 website www.esu7.org and posted at location of meeting.  Notice of this meeting was also given in advance to all members of the Board of Directors.  Availability of the agenda and purpose of the hearing was communicated in the advance notice of the meeting and in the notice to the members of this hearing. All proceedings of the Board of Directors were taken while the convened hearing was open to the attendance of the public.

1.1. Notification of Open Meetings Law
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Rationale: 

This meeting has been preceded by reasonable advance notice and is hereby declared to be in open session.  A copy of the Open Meetings Act is posted in the meeting room.

1.2. Roll Call
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Discussion:  Roll call was taken at: 5:30
Staff present:
Larianne Polk, Administrator
Linda Shefcyk, Business Manager
Katy McNeil, Secretary to the Board of Directors
Marci Ostmeyer, Professional Development Director
Darus Mettler, Special Education Director
Dan Ellsworth, Network Operations Director
1.2.1. Board Absences
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 

Jennifer Miller will be absent for work travel.
Jack Young will be absent for family travel.
Marni Danhauer will be absent for family reasons.

Staff Recommendation: Discuss, consider and take action to approve the Board member absences.

Recommended Motion(s):  Board Member absences as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Board Member absences as presented Passed with a motion by Doug Kluth and a second by Dan Hoesly.
No Action(s) have been added to this Agenda Item.
Goals:
  • Communication and Marketing
1.3. Pledge of Allegiance
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Discussion:  All members present participated in the Pledge of Allegiance.
2. Public Forum
Agenda Item Type:  Procedural Item
2.1. Welcome Visitors
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Discussion:  No visitors were present.
2.2. Public Comment
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Rationale:  The Board has the discretion to limit the amount of time set aside for public participation. 


Citizens wishing to address the Board on a certain agenda item must notify the Educational Service Unit Administrator prior to the board meeting.  Citizens wishing to present petitions to the Board may do so at this time.  However, the Board will only receive the petitions and not act upon them or their contents.

Public Participation in Board Meetings Policy 1.02.02
Discussion:  No public comments provided.
Attachments:
3. Approval of Agenda
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 

The sequence of agenda topics is subject to change at the discretion of the Board.

Recommendation: Discuss, consider and take any necessary action to approve agenda as presented.

 

 

 

 

 

Recommended Motion(s):  Agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Agenda as presented Passed with a motion by Terry Fusco and a second by Gary Wieseler.
No Action(s) have been added to this Agenda Item.
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
4. Consent Agenda
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Consent Agenda
Rationale: 

Unless removed from the consent agenda, items identified within the consent agenda will be acted on at one time. 

If any Board member wishes to discuss an item, it must be removed from the consent agenda at which time the remaining items will be acted upon.

Consent Agenda Includes:

  • Minutes from the previous meeting(s)
  • Treasurer's Report
  • Presentation of the Bills
  • Certificated/Classified Hire(s)/Reassignments/Resignation(s)
  • Other Routine Agenda Items

Recommendation: Discuss, consider and take any action necessary to approve the consent agenda as presented.

Recommended Motion(s):  Consent agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Consent agenda as presented Passed with a motion by Joyce Baumert and a second by Doug Pauley.
No Action(s) have been added to this Agenda Item.
4.1. Minutes
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Consent Item
Rationale: 

This is a consent item.

Attachments:
Goals:
  • Communication and Marketing
4.2. Treasurer's Report
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Consent Item
Rationale:  This is a consent item.
Attachments:
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
4.3. Presentation of Bills #67778 through #67917 totaling $767,980.61
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Consent Item
Rationale: 

The summary of bills for the current month total:$767,980.61 - Bills #67778 through #67917

Inservice bills total: $ 0

SPED Arrears: None

TECH Arrears: Clarkson $12.50

 

Check # Amount Vendor Description
67791 $15,755.04 Boone Central Title I Reimbursement
67798 $6,190.84 Capital One Bank Travel - AESA/Migrant Telecom/Voc. supplies
67805 $15,846.78 Clarkson Public School Title I and Title II Reimbursement
67807 $8,176.35 Cross Co. Public Schools Title I Reimbursement
67810 $9,237.39 Eakes Office Solutions Copier maintenance/Production/SPED
67811 $21,403.54 East Butler Public School Title 1 Reimbursement
67829 $12,686.60 Howells-Dodge Title 1 Reimbursement/Perkins
67830 $22,092.75 Humphrey Public Title 1/Title II Reimbursement/Perkins
67847 $7,100.00 Marzano Research Laboratory Title IIA Consultant
67852 $41,892.00 NASB ALICAP Workers Comp/ Property and Liability Insurance
67860 $31,015.54 Palmer Public School Title I and Accountability Reimbursement
67876 $7,338.80 DAS State Accounting-Finance Network Service Charges


This is a consent item.

Attachments:
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
4.4. District Technology Coordinator Resignation
Speaker(s):  Larianne Polk or Designee
Agenda Item Type:  Consent Item
Rationale:  Resignation of Lenette Sprunk, District Technology Coordinator.
Attachments:
5. Action Items
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
5.1. 2018-2019 Contract for District Technology Coordinator
Speaker(s):  Larianne Polk or Designee
Agenda Item Type:  Action Item
Rationale: 
Jason Trotter will be joining the technology team as a District Technology Coordinator.  Jason comes to us from Central Community College where he recently helped students and staff with their technical and distance learning needs.  Jason served our country in the Army.  I’m looking forward to how he will serve the ESU 7.
Action(s):
2018-2019 Contract for District Technology Coordinator as presented Passed with a motion by Dan Hoesly and a second by Gary Wieseler.
No Action(s) have been added to this Agenda Item.
Attachments:
5.2. Reading of Article III, Section 4, A through E and Article III, Section 5, A through E
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 

Recommendation: Discuss, consider and take all necessary action to approve Article III, Section 4, A through E and Article III, Section 5, A through E as presented.

Recommended Motion(s):  Article III, Section 4, A through E and Article III, Section 5, A through E as presented. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Article III, Section 4, A through E and Article III, Section 5, A through E as presented. Passed with a motion by Doug Pauley and a second by Dan Hoesly.
No Action(s) have been added to this Agenda Item.
Discussion:  Administrator Polk provided additional information on Article III, Section 4, B: Borrowing, Article III, Section 4, D: Coffee Act, Article III, Section 5, D: Construction Projects and Article III, Section 5, E: Equipment, Materials and Supplies.
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
5.3. Warehouse Renovation Professional Services Agreement
Speaker(s):  Larianne Polk or Designee
Agenda Item Type:  Action Item
Rationale: 
Attached is RVW’s fee proposal for professional services related to the professional engineering and design services required for the design development, construction document, bidding and contract administration phase services required for the Warehouse Renovation Project.
Action(s):
Approval of the Warehouse Renovation Professional Services Agreement as presented Passed with a motion by Joyce Baumert and a second by Doug Pauley.
No Action(s) have been added to this Agenda Item.
Discussion:  Administrator Polk presented the Warehouse Renovation Professional Services Agreement and gave an update on the timeline moving forward with the EBHP project.
Attachments:
5.4. Resolution for Tax Asking and Final Levy
Speaker(s):  Larianne Polk
Agenda Item Type:  Action Item
Rationale: 

Recommendation: Discuss, consider and take any necessary action to approve the Tax Asking and Final Levy Resolution as presented.

Recommended Motion(s):  Tax Asking and Final Levy Resolution as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Tax Asking and Final Levy Resolution as presented Passed with a motion by Doug Kluth and a second by Doug Pauley.
No Action(s) have been added to this Agenda Item.
Attachments:
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
5.5. Adoption of the 2018-2019 Budget
Speaker(s):  Budget Committee, Larianne Polk
Agenda Item Type:  Action Item
Rationale: 

Recommendation: Discuss, consider and take any action necessary to approve the 2018-2019 Budget as presented.

Recommended Motion(s):  Adoption of the 2018-2019 Budget as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Adoption of the 2018-2019 Budget as presented Passed with a motion by Terry Fusco and a second by Joyce Baumert.
No Action(s) have been added to this Agenda Item.
Discussion:  Administrator Polk shared the budget summary documents with the Board.
Attachments:
6. Discussion Items
Agenda Item Type:  Procedural Item
Rationale: 

 

6.1. Labor Relations Conference Report
Speaker(s):  Richard Stephens
Agenda Item Type:  Information Item
Rationale:  Board Member Richard Stephens will report on learnings from the Labor Relations Conference.
Discussion:  Board member Stephens gave an overview of his experiences at Labor Relations Conference.  He will share his materials for the Board next time he is in town.
 
6.2. Administrator's Report
Speaker(s):  Larianne Polk
Agenda Item Type:  Information Item
Rationale: 

Facilities Update
ESUCC Update

  • ESUCC Coop Purchasing Report - Attached for your Review

AESA Call to Action - Washington DC

Updates to Board Member Contact Information
State Education Conference Attendance

  • Registration opened 9/12
  • Rooms are booked on 9/24.  Registration must be completed prior to booking rooms
  • There will be a room where Administrator Polk will report on findings after hours at conference.

Administrator's Goals - Attached for your Review
Quarterly Report and Scorecard

Discussion:  ESUCC Update:
  • Administrator Polk shared information with the Board regarding ESUCC Cooperative Purchasing Savings.  The savings amounts will be included in SIMPL for the Value Add Study.
  • The ESUCC is working on 5 Bold Steps:
    1. Establishing NDE/ESUCC Communication Parameters
    2. Creating a Services Inventory for the State (SIMPL) by the end of 18-19
    3. Statewide Value-Add Process by January 2019
    4. Standards for ESUs which would equate to accreditation tool
    5. Value-Proposition elevator speech:  What do we want to share about ESUs with the state
Administrator Polk shared her quarterly report.
Administrator Polk reviewed upcoming events with the Board.
The Board Evaluation Committee Chair, Doug Pauley, informed the Board regarding Administrator Evaluation documents and that they will be arriving in their email in the next few days.


 
Attachments:
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
7. Adjournment
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Discussion:  Meeting adjourned at 6:17pm.
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