August 17, 2020 at 5:30 PM - Regular Board of Directors Meeting
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1. Call the Meeting to Order
Speaker(s):
Board President or Designee
Rationale:
LEADERSHIP • SERVICE • SUPPORT
Notice of this meeting was given in advance according to State Law 84-1411, by giving notice of the meeting to the public on ESU 7 website www.esu7.org and posted at location of meeting. Notice of this meeting was also given in advance to all members of the Board of Education of Educational Service Unit 7. Availability of the agenda and purpose of the hearing was communicated in the advance notice of the meeting and in the notice to the members of this hearing. All proceedings of the Board of Education of Educational Service Unit 7 were taken while the convened hearing was open to the attendance of the public.
Discussion:
Vice President Gary Wieseler conducted the meeting.
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1.1. Notification of Open Meetings Law
Speaker(s):
Board President or Designee
Rationale:
This meeting has been preceded by reasonable advance notice and is hereby declared to be in open session. A copy of the Open Meetings Act is posted in the meeting room.
Attachments:
()
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1.2. Roll Call
Speaker(s):
Board President or Designee
Discussion:
Roll Call taken at 5:32pm
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1.3. Absent Board Members
Speaker(s):
Board President or Designee
Rationale:
Recommendation: Discuss, consider and take action to approve the Board member absences.
Recommended Motion(s):
Approval of Board Member absences as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Marni Danhauer absent due to personal reasons.
Doug Pauley absent due to personal reasons. |
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1.4. Pledge of Allegiance
Speaker(s):
Board President or Designee
Attachments:
()
Discussion:
All members present participated in the Pledge of Allegiance.
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2. Approval of Agenda
Speaker(s):
Board President or Designee
Rationale:
The sequence of agenda topics is subject to change at the discretion of the Board.
Recommended Motion(s):
Agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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3. Welcome Visitors
Speaker(s):
Board President or Designee
Goals:
Discussion:
No visitors present.
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4. Public Comment
Speaker(s):
Board President or Designee
Rationale:
The Board has the discretion to limit the amount of time set aside for public participation.
Citizens wishing to address the Board on a certain agenda item must notify the Educational Service Unit Administrator prior to the board meeting. Citizens wishing to present petitions to the Board may do so at this time. However, the Board will only receive the petitions and not act upon them or their contents.
Goals:
Discussion:
No public comments provided.
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5. Consent Agenda
Speaker(s):
Board President or Designee
Rationale:
Unless removed from the consent agenda, items identified within the consent agenda will be acted on at one time. If any Board member wishes to discuss an item, it must be removed from the consent agenda at which time the remaining items will be acted upon. Consent Agenda Includes:
Recommendation: Discuss, consider and take any action necessary to approve the consent agenda as presented.
Recommended Motion(s):
Consent agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Goals:
Action(s):
No Action(s) have been added to this Agenda Item.
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5.1. Minutes
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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5.2. July 2020 - Presentation of Bills #70999 through #71117 totaling $987,026.57
Speaker(s):
Board President or Designee
Rationale:
The summary of bills for the current month total:$987,026.57 - Bills #70999 through #71117 Inservice bills total: $0
Attachments:
()
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5.3. August 2020 - Presentation of Bills #71129 through #71247 totaling $837,735.28
Speaker(s):
Board President or Designee
Rationale:
The summary of bills for the current month total:$837,735.28 - Bills #71129 through #71247 Inservice bills total: $5.52
This is a consent item.
Attachments:
()
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5.4. Authorized Depositories
Speaker(s):
Administrator or Designee
Rationale:
Board Policy Article III, Section 4, C, Depositories of Funds requires the ESU 7 Board to annually authorize depositories for ESU 7 Funds. The checking accounts are currently at First National Bank and Trust, Columbus. The Board authorizes the Administrator and Board Treasurer to contact banks in the ESU area to invest money at the best rate. Current investments are listed in the Treasurer's Report.
Attachments:
()
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5.5. 2020-2021 Mileage Allowance
Speaker(s):
Administrator or Designee
Rationale:
Article III, Section 4, D Coffee Act Policy (Reimbursable Expenses)
Goals:
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5.6. 2020-2021 Contract for Abby Pfister, Grant Coordinator.
Speaker(s):
Board President or Designee
Rationale:
2020-2021 Contract for Abby Pfister, Grant Coordinator.
Attachments:
()
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5.7. 2020-2021 Contract for Brooke Kavan, Professional Development Coordinator.
Speaker(s):
Board President or Designee
Rationale:
2020-2021 Contract for Brooke Kavan, Professional Development Coordinator.
Attachments:
()
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5.8. 2020-2021 Contract for Brooke Koliha, Professional Development Coordinator.
Speaker(s):
Board President or Designee
Rationale:
2020-2021 Contract for Brooke Koliha, Professional Development Coordinator.
Attachments:
()
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5.9. 2020-2021 Contract for Cody Nelsen, Network & Systems Administrator.
Speaker(s):
Board President or Designee
Rationale:
2020-2021 Contract for Cody Nelsen, Network & Systems Administrator.
Attachments:
()
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5.10. 2020-2021 Contract for Cynthia Alarcon, Grant Coordinator.
Speaker(s):
Board President or Designee
Rationale:
2020-2021 Contract for Cynthia Alarcon, Grant Coordinator.
Attachments:
()
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5.11. 2020-2021 Contract for Dan Ellsworth, Network Operations Director.
Speaker(s):
Board President or Designee
Rationale:
2020-2021 Contract for Dan Ellsworth, Network Operations Director.
Attachments:
()
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5.12. 2020-2021 Contract for David Vanderheiden, District Technology Coordinator.
Speaker(s):
Board President or Designee
Rationale:
2020-2021 Contract for David Vanderheiden, District Technology Coordinator.
Attachments:
()
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5.13. 2020-2021 Contract for Jason Trotter, District Technology Coordinator.
Speaker(s):
Board President or Designee
Rationale:
2020-2021 Contract for Jason Trotter, District Technology Coordinator.
Attachments:
()
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5.14. 2020-2021 Contract for Kerri Jo Krivohlavek, Database Administrator
Speaker(s):
Board President or Designee
Rationale:
2020-2021 Contract for Kerri Jo Krivohlavek, Database Administrator
Attachments:
()
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5.15. 2020-2021 Contract for Laura Plas, Professional Development Coordinator.
Speaker(s):
Board President or Designee
Rationale:
2020-2021 Contract for Laura Plas, Professional Development Coordinator.
Attachments:
()
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5.16. 2020-2021 Contract for Marci Ostmeyer, Professional Development Director.
Speaker(s):
Board President or Designee
Rationale:
2020-2021 Contract for Marci Ostmeyer, Professional Development Director.
Attachments:
()
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5.17. 2020-2021 Contract for Mark Brady, Professional Development Coordinator.
Speaker(s):
Board President or Designee
Rationale:
2020-2021 Contract for Mark Brady, Professional Development Coordinator.
Attachments:
()
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5.18. 2020-2021 Contract for Melinda Velencela, MEP Education Liaison.
Speaker(s):
Board President or Designee
Rationale:
2020-2021 Contract for Melinda Velencela, MEP Education Liaison.
Attachments:
()
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5.19. 2020-2021 Contract for Otis Pierce, Professional Development Coordinator.
Speaker(s):
Board President or Designee
Rationale:
2020-2021 Contract for Otis Pierce, Professional Development Coordinator.
Attachments:
()
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6. June 2020 Treasurer's Report
Speaker(s):
Board President or Designee
Rationale:
Review of the Treasures' Report
Recommended Motion(s):
Approve the Treasurer's Report as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Administrator Polk discussed the June Treasurer's report. There was $4.4 million cash on hand. The ESU 7 goal is 30% of budget which is $4.2 million. June had a lot of grant reimbursements.
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7. July 2020 Treasurer's Report
Speaker(s):
Board President or Designee
Rationale:
Review of the Treasures' Report
Recommended Motion(s):
Approve the Treasurer's Report as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Administrator Polk discussed the July Treasurer's Report. In July there was $3.9 million cash on hand, which is below the 30% cash on hand goal. ESU 7 wants to be as close to the 30% goal as possible.
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8. Level III Handbook Revisions - Cen7ter and Learning Academy
Speaker(s):
Administrator or Designee
Rationale:
Level III Handbook Revisions to include mask verbiage.
Added verbiage: Masks - In the case of a health risk due to a pandemic or other health related concerns: All students will be required to, at a minimum, follow the mask guidelines defined in ESU 7 Return to Services/School Plan unless one of the following persists:
Recommended Motion(s):
Approve the handbook revisions as presented for both Cen7ter and Learning Academy Passed with a motion by Board Member #1 and a second by Board Member #2.
Links:
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Administrator Polk reminded the Board that the Level III Handbooks were approved in June. Due to the pandemic it was suggested ESU 7 add mask verbiage into the handbooks. The language added into the handbook was added to the rationale to be easily visible. The staff handbook had mask verbiage added as well. In the spring, ESU 7 will provide the staff handbook so there is Board over site.
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9. First Reading of the Title IX Procedure for Complaints of Sexual Harassment Policy
Speaker(s):
Board President or Designee
Rationale:
Recommendation: Consider, discuss, and take any necessary action to approve the first reading of Title IX Procedure for Complaints of Sexual Harassment Policy
Recommended Motion(s):
Consider, discuss, and take any necessary action to approve the first reading of Title IX Procedure for Complaints of Sexual Harassment Policy Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Goals:
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Administrator Polk discussed the federally required Title IX policy. The Title IX policy had a deadline of August 14, 2020. The ESU 7 attorney recommends two readings because there continues to be federal discussion regarding applicability to K-12 education. There should be some federal decision to the Title IX policy before the next Board Meeting. A Title IX policy update will be on the next Board Meeting agenda to discuss.
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10. Reading of Article V, Section 1, A Policy of Non-Discrimination
Speaker(s):
Board President or Designee
Rationale:
Recommendation: Discuss, consider and take all necessary action to approve Article V, Section 1, A Policy of Non-Discrimination
Recommended Motion(s):
Discuss, consider and take all necessary action to approve Article V, Section 1, A Policy of Non-Discrimination as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Goals:
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
The recommended language from the attorney is in blue and bold. The added language includes FERPA verbiage.
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11. Reading of Article III, Section 7, C Weapons
Speaker(s):
Board President or Designee
Rationale:
Recommendation: Discuss, consider and take all necessary action to approve Article III, Section 7, C Weapons
Recommended Motion(s):
Article III, Section 7, C Weapons as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Goals:
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
The recommended language from the attorney is in blue and bold.
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12. Reading of Article IV, Section 5, C Weapons
Speaker(s):
Board President or Designee
Rationale:
Recommendation: Discuss, consider and take all necessary action to approve Article IV, Section 5, C Weapons
Recommended Motion(s):
Article IV, Section 5, C Weapons as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Goals:
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
The recommended language from the attorney is in blue and bold.
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13. 2020-2021 Non-Member Contract for Services
Speaker(s):
Administrator or Designee
Rationale:
Costs for non-member school districts will be established and/or reviewed annually. Article III, Section 1, D - Requests, Costs, and PaymentRecommendation: Discuss, consider and take any action necessary to approve the Non-Member Contract for Services as presented.
Recommended Motion(s):
2020-2021 Non-Member Contract for Services as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
This is the annual review of the Non-Member contract. The contract gives ESU 7 the statutory permission to provide services to a school outside of the member schools within ESU 7. This agenda item will be moved to June in the upcoming year.
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14. Coordinating Agency for ESU 7 Special Education Cooperative
Speaker(s):
Administrator or Designee
Rationale:
ESU 7 continues to serve as the coordinating agency for the ESU 7 Special Education Cooperative for 2020-2021.
Recommended Motion(s):
Discuss, consider and take any action necessary for ESU 7 to continue to serve as the coordinating agency for the ESU 7 Special Education Cooperative for 2020-2021 Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Goals:
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
This agenda item will be moved to the April or May agenda next year to discuss.
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15. Board Member Awards of Achievement
Speaker(s):
Administrator or Designee
Rationale:
Board members are awarded for their participation in NASB Programs and Services as well as attendance at NASB workshops and events.
Please take a minute to review the attached report for the board member achievements from your school district/ESU for accuracy. The report is alphabetized by school district/ESU, award level and award recipient name. The report lists all board members who qualify for an award this year. If a board member name is not on the list, that individual may be between award levels at this time. We typically present awards to recipients at our annual Area Membership Meetings. Because we are holding Area Membership Meetings virtually this year, we are working on a new plan to recognize board members and distribute awards this year. Additional information will be available soon. Thank you for your understanding.
Discussion:
Information only.
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16. Romans, Wiemer & Associates Audit Bid
Speaker(s):
Administrator or Designee
Rationale:
Recommendation: Approve Romans, Wiemer & Associates Audit Bid
Recommended Motion(s):
Discuss, consider, and take any necessary action to approve the Romans, Wiemer & Associates Audit Bid Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Goals:
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Every three years ESU 7 sends out bid proposals to 6 auditors. Currently Romans, Wiemer & Associates was the only firm who responded. Prices for the next three years are included in the bid.
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17. ESU 7 COVID-19 Pay Resolution
Speaker(s):
Board President or Designee
Rationale:
After consultation with legal council it is recommended that the following resolutions be adopted and approved or reviewed every four weeks.
Recommendation: Discuss, consider and take all necessary action to approve the ESU 7 COVID-19 Pay Resolution.
Recommended Motion(s):
Discuss, consider and take all necessary action to approve the ESU 7 COVID-19 Pay Resolution Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Administrator Polk explained the only changes to this Resolution are the highlighted areas, everything else is the same as the previous Resolutions.
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18. ESU 7 COVID-19 COVID-19 Addendum to Negotiated Agreement
Speaker(s):
Board President or Designee
Rationale:
After consultation with legal council it is recommended that the following resolutions be adopted and approved or reviewed every four weeks.
Recommendation: Discuss, consider and take all necessary action to approve the ESU 7 COVID-19 Addendum to Negotiated Agreement.
Recommended Motion(s):
Discuss, consider and take all necessary action to approve the ESU 7 COVID-19 Addendum to Negotiated Agreement Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Administrator Polk discussed the addendum to the negotiated agreement.
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19. ESU 7 COVID-19 2020-2021 Return to Services/School Resolution
Speaker(s):
Board President or Designee
Rationale:
After consultation with legal council it is recommended that the following resolutions be adopted and approved or reviewed every four weeks.
Recommendation: Discuss, consider and take all necessary action to approve the ESU 7 COVID-19 2020-2021 Return to Services/School Resolution
Recommended Motion(s):
Discuss, consider and take all necessary action to approve the ESU 7 COVID-19 2020-2021 Return to Services/School Resolution Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Administrator Polk discussed the Return to Services resolution. Schools are asked to do something similar.
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20. Administrator's Report General
Speaker(s):
Administrator or Designee
Rationale:
ESU 7 Return to Services/School Plan
Goals - Attached for your Review ESUCC Update Upcoming Events - AESA Annual Conference. There is the possibility of a virtual option. Meeting with President and Vice President the Friday before the Board Meeting via Zoom instead of the Monday before Board Meeting. Tammy Roh Thank You card
Attachments:
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Goals:
Discussion:
Administrator Polk passed around a thank you card for previous Board Member Tammy Roh.
The Return to Services Plan is on the ESU 7 website, the most updated plan is always visible. Staff are able to post comment questions and then Administrator Polk answers the questions and puts it in the FAQ at the end of the plan. Administrator Polk went through the plan. Most schools, not all of them, are using a tiered model, it is a local decision. Every Friday by noon the Directors and Administrator Polk will discuss the color tier and notify staff if there is a change. Administrator Polk and the Directors take into consideration the health department information and information from the schools that ESU 7 staff visit. The color change will be communicated via the emergency communication system regardless of color tier. On the ESU 7 campus, the color tier could look different at each building. If the ESU 7 plan is different than the school's plan, ESU 7 staff going out to the school, follows the more restrictive plan. Administrator Polk has been researching a telework policy which will be reviewed at the September Board Meeting. ESUCC Update - 93,000 masks distributed to the schools. Gaiters - 2-ply that meet the CDC requirements, 1600 ordered. AESA Annual Conference will more than likely move to virtual. Let Mindy know if you would still want to attend virtual if you said you wanted to go to Orlando. This is the first year ESU 7 Mental Health staff have applied to be presenters and were approved. |
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20.1. Services Update
Speaker(s):
Administrator or Designee
Rationale:
SIMPL Update
Hand Sanitizer Face Masks Plexiglass Dividers
Attachments:
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Goals:
Discussion:
Plexiglass dividers - Custodian Larry Shefcyk made 46 plexiglass dividers for Special Education. Districts were notified that ESU 7 staff member Chris Chvala was willing to make plexiglass dividers. At this time 73 additional plexiglass dividers have been constructed and distributed.
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20.2. Facilities Update
Speaker(s):
Administrator or Designee
Rationale:
The Administrator will provide a facilities update during this item.
Goals:
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20.3. Personnel - New Hires
Speaker(s):
Administrator or Designee
Rationale:
2020-2021 Para New Hires:
- Cora Korus, Para at the Cen7ter - Jessica Olnes, Para at the Cen7ter
Attachments:
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Goals:
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20.4. Personnel - 2020-2021 Contracts
Speaker(s):
Administrator or Designee
Rationale:
2020-2021 Contracts offered and authorized by Chief Administrator Polk for the following staff:
- Aimee Trotter, Production Personnel - Ana Karen Garcia Medina, MEP Education Service Provider - Ana Santos Reyes, MEP Education Program Recruiter - Angie Arndt, Department Secretary - Carolyn Koch, Bookkeeper - Chris Chvala, Computer Support Specialist - Cindy Wieser, Department Secretary - Darlene Rodriguez, MEP Education Program Recruiter - Elizabeth Lawrence, Department Secretary - Isaura Barreto, MEP Education Program Recruiter - Janet Ciboron, Production Personnel - Jennifer Rivera, MEP Education Service Provider - Joan Hassebrook, Production Personnel - Larry Shefcyk, Custodian/Maintenance - Linda Shefcyk, Business Manager - Mayra Vargas, Department Secretary - Megan Kassing, Bookkeeper - Nancy Smith, Production Personnel - Nathalie Vargas, MEP Education Service Provider - Rosa Waldrop, MEP Education Service Provider - Yaribey Rodriguez, MEP Education Service Provider - Migrant Department will hire school tutors throughout the year as necessary as classified following the Migrant Education Grant regulations.
Goals:
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20.5. Legislative Update
Speaker(s):
Administrator or Designee
Rationale:
Update on LB 1107
Attachments:
()
Goals:
Discussion:
Administrator Polk explained the Legislature reconvened in July to finish the short session.
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21. Committee Reports
Speaker(s):
Committee Chair
Goals:
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21.1. Budget Committee Report
Speaker(s):
Budget Committee Chair
Rationale:
Reports of Budget Committee activities and discussion will take place during this item.
Discussion:
Administrator Polk reported the budget is about $500,000 less this year than last year. Revenues are coming in lower each year. Valuations have started coming in and that information will be presented to the Board in September. The next Board meeting will be on a Thursday and the Budget Committee will meet prior to the Board Meeting.
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21.2. Negotiations Committee Report
Speaker(s):
Negotiations Committee Chair
Rationale:
Reports of activities and discussions from the Negotiations Committee will take place during this item.
Need to fill the Negotiations Committee vacancy
Discussion:
Negotiations Committee Report - Jennifer Miller is the new Chair of the Negotiations Committee. One member from the Negotiations Committee and the Budget Committee met with a representative from ESUEA in July to discuss the upcoming Negotiations season. There was good discussion about where things were going.
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21.3. Administrator Evaluation Committee Report
Speaker(s):
Administrator Evaluation Committee Chair
Rationale:
A report of activities from the Administrator Evaluation Committee will be given during this item.
Discussion:
Administrator Polk sent out an email to the Evaluation Committee to look at the evaluation. There were no recommended changes. A paper copy will be provided at the September meeting. An electronic copy will be sent out in October.
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22. Adjournment
Speaker(s):
Board President or Designee
Discussion:
Meeting adjourned at 7:52pm.
Minutes respectfully submitted by Mindy Reed, Recording Secretary to the ESU 7 Board. |
