Public Meeting Agenda: November 19, 2018 at 5:30 PM - Regular Board of Directors Meeting

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November 19, 2018 at 5:30 PM - Regular Board of Directors Meeting Agenda

November 19, 2018 at 5:30 PM - Regular Board of Directors Meeting
1. Call the meeting to order
Speaker(s):  Don Ellison or Designee
Rationale: 

 

LEADERSHIP  •  SERVICE  •  SUPPORT

 

Notice of this meeting was given in advance according to State Law 84-1411, by giving notice of the meeting to the public on ESU 7 website www.esu7.org and posted at location of meeting.  Notice of this meeting was also given in advance to all members of the Board of Directors.  Availability of the agenda and purpose of the hearing was communicated in the advance notice of the meeting and in the notice to the members of this hearing. All proceedings of the Board of Directors were taken while the convened hearing was open to the attendance of the public.

Discussion:  President Don Ellison conducted the meeting.
1.1. Notification of Open Meetings Law
Speaker(s):  Don Ellison or Designee
Rationale: 

This meeting has been preceded by reasonable advance notice and is hereby declared to be in open session.  A copy of the Open Meetings Act is posted in the meeting room.

1.2. Roll Call
Speaker(s):  Don Ellison or Designee
Discussion:  Roll call was taken at: 5:31pm
Staff present:
Larianne Polk, Administrator
Linda Shefcyk, Business Manager
Katy McNeil, Secretary to the Board of Directors
Marci Ostmeyer, Professional Development Director
Darus Mettler, Special Education Director
Dan Ellsworth, Network Operations Director
1.2.1. Board Absences
Speaker(s):  Don Ellison or Designee
Rationale: 

Staff Recommendation: Discuss, consider and take action to approve the Board member absences.

Recommended Motion(s):  Board Member absences as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Goals:
  • Communication and Marketing
Action(s):
Board Member absences as presented Passed with a motion by Doug Kluth and a second by Jennifer Miller.
  • Jack Young: Absent
  • Richard Luebbe: Yea
  • Jennifer Miller: Yea
  • Doug Pauley: Yea
  • Richard Stephens: Yea
  • Gary Wieseler: Yea
  • Joyce Baumert: Yea
  • Marni Danhauer: Yea
  • Donald Ellison: Yea
  • Terry Fusco: Yea
  • Dan Hoesly: Yea
  • Doug Kluth: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Jack Young was absent due to personal reasons.
1.3. Pledge of Allegiance
Speaker(s):  Don Ellison or Designee
Discussion:  All members present participated in the Pledge of Allegiance.
2. Public Forum
2.1. Welcome Visitors
Speaker(s):  Don Ellison or Designee
Discussion:  Visitors were welcomed.

Rayme Fauss of Fauss Construction and Dan Keiter of RVW, Inc.
2.2. Public Comment
Speaker(s):  Don Ellison or Designee
Rationale:  The Board has the discretion to limit the amount of time set aside for public participation. 


Citizens wishing to address the Board on a certain agenda item must notify the Educational Service Unit Administrator prior to the board meeting.  Citizens wishing to present petitions to the Board may do so at this time.  However, the Board will only receive the petitions and not act upon them or their contents.

Public Participation in Board Meetings Policy 1.02.02
Attachments:
Discussion:  No public comments provided.
3. Approval of Agenda
Speaker(s):  Don Ellison or Designee
Rationale: 

The sequence of agenda topics is subject to change at the discretion of the Board.

Recommendation: Discuss, consider and take any necessary action to approve agenda as presented which includes the Warehouse Remodel Project Bid Selection to be placed before the consent agenda.

Recommended Motion(s):  Agenda as presented which includes the Warehouse Remodel Project Bid Selection to be placed before the consent agenda Passed with a motion by Board Member #1 and a second by Board Member #2.
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
Action(s):
Agenda as presented which includes the Warehouse Remodel Project Bid Selection to be placed before the consent agenda Passed with a motion by Jennifer Miller and a second by Terry Fusco.
  • Jack Young: Absent
  • Donald Ellison: Yea
  • Terry Fusco: Yea
  • Dan Hoesly: Yea
  • Doug Kluth: Yea
  • Richard Luebbe: Yea
  • Jennifer Miller: Yea
  • Doug Pauley: Yea
  • Richard Stephens: Yea
  • Gary Wieseler: Yea
  • Joyce Baumert: Yea
  • Marni Danhauer: Yea
No Action(s) have been added to this Agenda Item.
4. Bid Selection for the ESU-7 Warehouse Conversion Project
Speaker(s):  Larianne Polk or Designee
Rationale:  Dan Keiter of RVW, Inc. will present the results from the ESU 7 Bid Opening for the renovation of the ESU-7 Warehouse Conversion Project which were opened on November 13, 2018.

Recommendation: Discuss, consider and take any action necessary to approve __________ with a low bid of ________ as the successful bidder for the renovation of the ESU-7 Warehouse Project as resolved on 11/19/18.
Recommended Motion(s):  Approval of __________ with a low bid of ________ as the successful bidder for the renovation of the ESU-7 Warehouse Project as resolved on 11/19/18 Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Approval of Fauss Construction with a low bid of $839,000 as the successful bidder for the renovation of the ESU-7 Warehouse Project as resolved on 11/19/18 Passed with a motion by Joyce Baumert and a second by Doug Pauley.
  • Jack Young: Absent
  • Jennifer Miller: Yea
  • Doug Pauley: Yea
  • Richard Stephens: Yea
  • Gary Wieseler: Yea
  • Joyce Baumert: Yea
  • Marni Danhauer: Yea
  • Donald Ellison: Yea
  • Terry Fusco: Yea
  • Dan Hoesly: Yea
  • Doug Kluth: Yea
  • Richard Luebbe: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Dan Keiter of RVW presented details regarding the bid opening results from November 13, 2018 bid opening.  Rayme Fauss of Fauss Contruction responded to questions from members of the Board regarding details necessary to complete ESU-7 Warehouse Renovation Project.
5. Consent Agenda
Speaker(s):  Don Ellison or Designee
Rationale: 

Unless removed from the consent agenda, items identified within the consent agenda will be acted on at one time. 

If any Board member wishes to discuss an item, it must be removed from the consent agenda at which time the remaining items will be acted upon.

Consent Agenda Includes:

  • Minutes from the previous meeting(s)
  • Treasurer's Report
  • Presentation of the Bills
  • Certificated/Classified Hire(s)/Reassignments/Resignation(s)
  • Other Routine Agenda Items

Recommendation: Discuss, consider and take any action necessary to approve the consent agenda as presented.

Recommended Motion(s):  Consent agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Consent agenda as presented Passed with a motion by Doug Kluth and a second by Gary Wieseler.
  • Jack Young: Absent
  • Richard Luebbe: Yea
  • Jennifer Miller: Yea
  • Doug Pauley: Yea
  • Richard Stephens: Yea
  • Gary Wieseler: Yea
  • Joyce Baumert: Yea
  • Marni Danhauer: Yea
  • Donald Ellison: Yea
  • Terry Fusco: Yea
  • Dan Hoesly: Yea
  • Doug Kluth: Yea
No Action(s) have been added to this Agenda Item.
5.1. Minutes
Speaker(s):  Don Ellison or Designee
Rationale: 

This is a consent item.

Attachments:
Goals:
  • Communication and Marketing
5.2. Treasurer's Report
Speaker(s):  Don Ellison or Designee
Rationale:  This is a consent item.
Attachments:
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
5.3. Presentation of Bills #68089 through #68263 totaling $694,408.75
Speaker(s):  Don Ellison or Designee
Rationale: 

The summary of bills for the current month total:$694,408.75  - Bills #68089 through #68263

Inservice bills total: $0

SPED Arrears: $0

TECH Arrears:Clarkson $12.50, $25.00

Check # Amount Vendor Description
68111 $5,109.11 Capital One SPED, General and Migrant travel expenses
68131 $11,989.36 Eakes Office Solutions Production copier maintenance
68136 $7,381.64 ESU 2 NNNC 1st Quarter Expenses
68164 $5,936.98 Korb Walker Mowers Mower attachments (snowblower, hitch, cab, chains and wheel spacer)
68201 $16,461.40 Ramada Columbus River's Edge Latino Summit Conference expenses
68204 $46,475.00 RVW Inc. Architect Fees for EBHP
68217 $10,000.00 Summit Behavioral Services LLC ASD Contract
68260 $5,468.82 Stuthman Enterprises Amanda Stuthman Speech Services


This is a consent item.

Attachments:
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
5.4. Classified Resignations: 1 Custodial/Maintenance, 2 Paraprofessionals
Speaker(s):  Larianne Polk or Designee
Rationale: 

Resignation for Nathan Pfeifer, Custodial/Maintenance, Bridget Nuttleman, Paraprofessional and Traci Weverka, Paraprofessional as presented.

5.5. Classified Staff Hires: One Paraprofessional, and one Custodial/Maintenance
Speaker(s):  Larianne Polk or Designee
Rationale: 

Pazia Rybal has joined the Cen7ter Team as a Paraprofessional.  Pazia's resume is attached providing additional information.

Larry Shefcyk has joined the ESU 7 Staff Team as Custodian/Maintenance. Larry comes to ESU 7 from Flexcon where he was a PS Machine Assistant for twenty years.  He has nine years of experience cleaning for ESU 7 from 2002-2011 as a contractor.  He comes equipped with cleaning, maintenance, construction and landscaping experience.

 

Attachments:
6. Action Items
Speaker(s):  Don Ellison or Designee
6.1. Reading of Article III, Section 5, F through I, Section 6, A through D, Section 7, A through I, Section 8, Section 9, A through B, Section 10, A through D
Speaker(s):  Don Ellison or Designee
Rationale: 

Recommendation: Discuss, consider and take all necessary action to approve Reading of Article III, Section 5, F through I, Section 6, A through D, Section 7, A through I, Section 8, Section 9, A through B, Section 10, A through D as presented.

Recommended Motion(s):  Approval of Article III, Section 5, F through I, Section 6, A through D, Section 7, A through I, Section 8, Section 9, A through B, Section 10, A through D as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Recommended Motion(s) #2:  Approval of revised policies as presented with a second reading for Article III, Sections ____, _______ Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
Action(s):
Approval of revised policies as presented with a second reading for Article III, Sections 5-H, Rebates to Employees or Board Members, Section 7-A Community Use of ESU Facilities, Section 7-C Weapons, Section 9-A Records Management and Disposition Passed with a motion by Jennifer Miller and a second by Marni Danhauer.
  • Jack Young: Absent
  • Jennifer Miller: Yea
  • Doug Pauley: Yea
  • Richard Stephens: Yea
  • Gary Wieseler: Yea
  • Joyce Baumert: Yea
  • Marni Danhauer: Yea
  • Donald Ellison: Yea
  • Terry Fusco: Yea
  • Dan Hoesly: Yea
  • Doug Kluth: Yea
  • Richard Luebbe: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  The following policies will be presented to the Board at the December 2018 Board Meeting for a second reading:

Article III, Sections 5-H, Rebates to Employees or Board Members, Section 7-A Community Use of ESU Facilities, Section 7-C Weapons, Section 9-A Records Management and Disposition
7. Discussion Items
Rationale: 

 

7.1. Negotiation Committee Update
Speaker(s):  Negotiations Commiittee
Rationale:  Chairman Kluth will give an overview of conversations from today's Negotiation Committee Meeting.  The next meeting date is to be determined.
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
Discussion:  Chairman Kluth gave an overview of discussions from today's Negotiations Team meeting.
7.2. Nebraska Educational Service Units: A Study of Legislative Policy History 1992-2018
Speaker(s):  Larianne Polk
Rationale:  Dr. Polk will provide a presentation on findings of her dissertation entitled Nebraska Educational Service Units: A Study of Legislative Policy History 1992-2018.  A link to her presentation can be accessed below:

Powerpoint Presentation
Attachments:
Discussion:  Dr. Polk presented findings from Nebraska Educational Service Units: A Study of Legislative Policy History 1992-2018.  
7.3. Production Utilization Report
Speaker(s):  Larianne Polk or Designee
Rationale: 

An update on the Production Department utilization will be given.

Attachments:
Goals:
  • Communication and Marketing
  • Data
Discussion:  Dr. Polk presented an overview of the Production Utilization Report by district as well as total copy counts over the past seven years. Paper pulp prices have increased since August which may impact paper cost.  Additionally a projected 25% increase in tariff after January 1, 2019 is expected.
7.4. Educational Behavioral Health Program Updates
Speaker(s):  Darus Mettler or Designee
Rationale:  Monthly updates to the Board regarding the status of the Educational Behavioral Health Program will be provided during this item. Frequently asked questions will be attached for review.
Attachments:
Discussion:  Dr. Polk and Special Education Director Mettler gave an overview of the Soar Academy, Volume 1 Newsletter featuring frequently asked questions regarding the ESU 7 Educational Behavioral Health Program (EBHP).  The program name will be Soar Academy.  They responded to questions from the Board regarding social-emotional curriculum and other areas of program development.
7.5. State Education Conference Report
Speaker(s):  Conference Attendees
Rationale:  Members of the Board will give an overview of participation and attendance at State Education Conference.
 
Discussion:  Board members Ellison, Baumert, Pauley, Wieseler, Stephens and Dr. Polk gave an overview of their attendance and learnings from State Education Conference. 
7.6. Administrator's Report
Speaker(s):  Larianne Polk
Rationale: 

Facilities Update
ESUCC Update

Administrator's Goals - Attached for your Review

ESU Support for Schools Identified for Comprehensive Support and Improvement - Attached for your Review

Administrator Leave Report - Attached for your review

2017-2018 Annual Report is published

AESA Conference Folders handed out

Attachments:
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
Discussion:  ESUCC Update - Dr. Polk provided an update to the 5 Bold Steps (Develop ESU Standards, Develop Joint decision making parameters, Complete SIMPL Inventory, Develop value-add metric, and Develop ESUCC value proposition).

Dr. Polk shared information with the Board regarding our support to Schuyler High School's Priority School. Dr Polk and Professional Development Director Ostmeyer will meet with Schuyler Administration on November 20, 2018.

She also shared that Marci Ostmeyer will be receiving specialized training provided by the Nebraska Department of Education to help support ESU 7 schools who are identified as Needs Improvement or Priority.  A new AQuESTT designation for schools will be published December 21, 2019.

Leave Report - Dr. Polk shared her leave report with the Board.  She will use her 5th Non-Contract day on December 7 for Doctoral Hooding.

Dr. Polk invited members of the Board to attend the December 11 Superintendent/Principal Services Planning Day and Senator's Panel on Education.

 
8. Adjournment
Speaker(s):  Don Ellison or Designee
Discussion:  The Meeting adjourned at 7:27pm.
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