Public Meeting Agenda: December 17, 2018 at 5:30 PM - Regular Board of Directors Meeting

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December 17, 2018 at 5:30 PM - Regular Board of Directors Meeting Agenda

December 17, 2018 at 5:30 PM - Regular Board of Directors Meeting
1. Call the meeting to order
Speaker(s):  Don Ellison or Designee
Rationale: 

 

LEADERSHIP  •  SERVICE  •  SUPPORT

 

Notice of this meeting was given in advance according to State Law 84-1411, by giving notice of the meeting to the public on ESU 7 website www.esu7.org and posted at location of meeting.  Notice of this meeting was also given in advance to all members of the Board of Directors.  Availability of the agenda and purpose of the hearing was communicated in the advance notice of the meeting and in the notice to the members of this hearing. All proceedings of the Board of Directors were taken while the convened hearing was open to the attendance of the public.

Discussion:  President Don Ellison conducted the meeting.
1.1. Notification of Open Meetings Law
Speaker(s):  Don Ellison or Designee
Rationale: 

This meeting has been preceded by reasonable advance notice and is hereby declared to be in open session.  A copy of the Open Meetings Act is posted in the meeting room.

1.2. Roll Call
Speaker(s):  Don Ellison or Designee
Discussion:  Roll call was taken at: 5:34pm
Staff present:
Larianne Polk, Administrator
Linda Shefcyk, Business Manager
Katy McNeil, Secretary to the Board of Directors
Marci Ostmeyer, Professional Development Director
Darus Mettler, Special Education Director
Dan Ellsworth, Network Operations Director
1.2.1. Board Absences
Speaker(s):  Don Ellison or Designee
Rationale: 

Recommendation: Discuss, consider and take action to approve the Board member absences.

Recommended Motion(s):  Approval of Board Member absences as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Goals:
  • Communication and Marketing
Action(s):
Approval of Board Member absences as presented Passed with a motion by Jennifer Miller and a second by Jack Young.
  • Joyce Baumert: Absent
  • Dan Hoesly: Absent
  • Jennifer Miller: Yea
  • Doug Pauley: Yea
  • Richard Stephens: Yea
  • Gary Wieseler: Yea
  • Jack Young: Yea
  • Marni Danhauer: Yea
  • Donald Ellison: Yea
  • Terry Fusco: Yea
  • Doug Kluth: Yea
  • Richard Luebbe: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Dan Hoesly and Joyce Baumert were absent from the Board Meeting.
1.3. Pledge of Allegiance
Speaker(s):  Don Ellison or Designee
Discussion:  All members present participated in the Pledge of Allegiance.
2. Public Forum
2.1. Welcome Visitors
Speaker(s):  Don Ellison or Designee
Discussion:  No visitors were present.
2.2. Public Comment
Speaker(s):  Don Ellison or Designee
Rationale:  The Board has the discretion to limit the amount of time set aside for public participation.

Citizens wishing to address the Board on a certain agenda item must notify the Educational Service Unit Administrator prior to the board meeting.  Citizens wishing to present petitions to the Board may do so at this time.  However, the Board will only receive the petitions and not act upon them or their contents.
Discussion:  No public comments provided.
3. Approval of Agenda
Speaker(s):  Don Ellison or Designee
Rationale: 

The sequence of agenda topics is subject to change at the discretion of the Board.

Recommendation: Discuss, consider and take any necessary action to approve agenda as presented.

Recommended Motion(s):  Agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
Action(s):
Agenda as presented Passed with a motion by Doug Pauley and a second by Jennifer Miller.
  • Joyce Baumert: Absent
  • Dan Hoesly: Absent
  • Donald Ellison: Yea
  • Terry Fusco: Yea
  • Doug Kluth: Yea
  • Richard Luebbe: Yea
  • Jennifer Miller: Yea
  • Doug Pauley: Yea
  • Richard Stephens: Yea
  • Gary Wieseler: Yea
  • Jack Young: Yea
  • Marni Danhauer: Yea
No Action(s) have been added to this Agenda Item.
4. Consent Agenda
Speaker(s):  Don Ellison or Designee
Rationale: 

Unless removed from the consent agenda, items identified within the consent agenda will be acted on at one time. 

If any Board member wishes to discuss an item, it must be removed from the consent agenda at which time the remaining items will be acted upon.

Consent Agenda Includes:

  • Minutes from the previous meeting(s)
  • Treasurer's Report
  • Presentation of the Bills
  • Certificated/Classified Hire(s)/Reassignments/Resignation(s)
  • Other Routine Agenda Items

Recommendation: Discuss, consider and take any action necessary to approve the consent agenda as presented.

Recommended Motion(s):  Consent agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Consent agenda as presented Passed with a motion by Doug Kluth and a second by Terry Fusco.
  • Joyce Baumert: Absent
  • Dan Hoesly: Absent
  • Jack Young: Yea
  • Marni Danhauer: Yea
  • Donald Ellison: Yea
  • Terry Fusco: Yea
  • Doug Kluth: Yea
  • Richard Luebbe: Yea
  • Jennifer Miller: Yea
  • Doug Pauley: Yea
  • Richard Stephens: Yea
  • Gary Wieseler: Yea
No Action(s) have been added to this Agenda Item.
4.1. Minutes
Speaker(s):  Don Ellison or Designee
Rationale: 

This is a consent item.

Attachments:
Goals:
  • Communication and Marketing
4.2. Treasurer's Report
Speaker(s):  Don Ellison or Designee
Rationale:  This is a consent item.
Attachments:
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
4.3. Presentation of Bills #68264 through #68408 totaling $616,012.91
Speaker(s):  Don Ellison or Designee
Rationale: 

The summary of bills for the current month total: $616,012.91 - Bills #68264 through #68408

Inservice bills total: $ 0

SPED Arrears: 0

TECH Arrears: Clarkson $25.00

Check # Amount Vendor Description
68284 $17,414.61 CDW-G School Technology Equipment Flow-Through
68301 $25,700.90 Embassy Suites CCLC Get Connected Conference Flow Through
68354 $10,798.72 RVW Inc. Architect fees for EBHP
68405 $5,359.31 Stuthman Enterprises Amanda Stuthman Speech Services


This is a consent item.

Attachments:
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
4.4. Resignation of Technology Secretary/Bookkeeper
Speaker(s):  Larianne Polk or Designee
Rationale:  Paulette Wieser is resigning/retiring from her position as Technology Department Secretary/Bookkeeper effective January 31, 2019.

This is a consent item.
Attachments:
4.5. Contract for 1 Early Childhood Speech-Language Pathologist and 1 Early Childhood Special Education Teacher
Speaker(s):  Darus Mettler
Rationale:  Jamie McCray is joining our Early Childhood Team as a Speech Language Pathologist.  Jamie received her Bachelor of Science in Communication Disorders at UNK and her Masters Degree in Speech Language Pathology at the University of South Dakota.  She has worked as a speech language pathology assistant in a clinic.  Jamie was a head teacher at a preschool for 2, 3, and 4 year old students.  She looks forward to providing the best individualized education for every student to help them learn in a way that works best for them.

Jennifer Zysset is joining our Early Childhood Team as a Special Education Teacher.  She received her Bachelor of Arts in Elementary Education and Early Childhood Unified at UNK.  Jennifer will received her Masters Degree in Curriculum and Instruction at Doan University in December.  She has worked as an Elementary teacher in Doniphan and and Kearney.  Jennifer has recently moved to Genoa and has been substitute teaching at Twin River.  She feels that to be an effective teacher, you need to utilize all of the resources available to reach all students where they are.

This is a consent item.
 
Attachments:
4.6. 1 Contract for Technology Secretary/Bookkeeper and 2 Contracts for Paraprofessional
Speaker(s):  Larianne Polk or Designee
Rationale:  Elizabeth Lawrence joins the ESU 7 Technology Team as Department Secretary.  Most recently, Liz worked for Columbus Public as a Special Education Para-Educator.  Prior she served Holdredge Public Schools as an Administrative Assistant to the Special Education Director and Elementary Principal.  She has operated her own insurance company as well as owned/operated a daycare.  Liz recently moved her family to the Columbus area when her husband became the manager at Vishay.

Christine Barber and Lindsay Thomson are re-joining the Cen7ter team as Paraprofessionals. 

This is a consent item.
Attachments:
5. Action Items
Speaker(s):  Don Ellison or Designee
5.1. Board Member Resignation
Speaker(s):  Larianne Polk or Designee
Rationale:  Board Member Terry Fusco, District 11 has resigned his position effective January 2, 2019.

 
Attachments:
Action(s):
Resignation of Terry Fusco as presented Passed with a motion by Doug Pauley and a second by Gary Wieseler.
  • Joyce Baumert: Absent
  • Dan Hoesly: Absent
  • Jack Young: Yea
  • Marni Danhauer: Yea
  • Donald Ellison: Yea
  • Terry Fusco: Yea
  • Doug Kluth: Yea
  • Richard Luebbe: Yea
  • Jennifer Miller: Yea
  • Doug Pauley: Yea
  • Richard Stephens: Yea
  • Gary Wieseler: Yea
Appointment of Don Ellison to fill the District 11 vacancy Passed with a motion by Terry Fusco and a second by Richard Stephens.
  • Joyce Baumert: Absent
  • Dan Hoesly: Absent
  • Terry Fusco: Yea
  • Doug Kluth: Yea
  • Richard Luebbe: Yea
  • Jennifer Miller: Yea
  • Doug Pauley: Yea
  • Richard Stephens: Yea
  • Gary Wieseler: Yea
  • Jack Young: Yea
  • Marni Danhauer: Yea
  • Donald Ellison: Yea
No Action(s) have been added to this Agenda Item.
5.2. Second Reading of Policies Section 5, H, Article III, Article III, Section 7, A, Article III, Section 7, C, Article III, Section 7, A and Article III, Section 9, A
Speaker(s):  Larianne Polk or Designee
Rationale:  The Board requested a second reading for the following policies:

.Section 5 H, Article III - Rebates to Employees or Board Members
.Article III, Section 7, A - Community Use of ESU Facilities
. Article III, Section 7, C - Weapons
.Article III, Section 9, A - Records Management and Disposition

Recommendation: Discuss, consider and take any action necessary to approve the second reading of Section 5, H, Article III, Article III, Section 7, A, Article III, Section 7, C, Article III, Section 7, A and Article III, Section 9, A as presented.
Recommended Motion(s):  Approval of second reading of Section 5, H, Article III, Article III, Section 7, A, Article III, Section 7, C, Article III, Section 7, A, and Article III, Section 9, A as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Approval of second reading of Section 5, H, Article III, Article III, Section 7, A, Article III, Section 7, C, Article III, Section 7, A, and Article III, Section 9, A as presented including proposed changes Passed with a motion by Jack Young and a second by Doug Pauley.
  • Joyce Baumert: Absent
  • Dan Hoesly: Absent
  • Doug Kluth: Yea
  • Richard Luebbe: Yea
  • Jennifer Miller: Yea
  • Doug Pauley: Yea
  • Richard Stephens: Yea
  • Gary Wieseler: Yea
  • Jack Young: Yea
  • Marni Danhauer: Yea
  • Donald Ellison: Yea
  • Terry Fusco: Yea
No Action(s) have been added to this Agenda Item.
5.3. Ratification of Administrator's approval of the AIA A101 and A201 agreements with Fauss Construction
Speaker(s):  Larianne Polk or Designee
Rationale: 
Review, consider, and take action ratifying Administrator Polk's approval of the AIA A101 and A201 agreements with Fauss Construction and approve the same.
 
Recommendation: Discuss, consider and take any action necessary to ratify Administrator Polk's approval of the AIA A101 and A201 agreements with Fauss Construction and approve the same.
Recommended Motion(s):  Ratification of Administrator Polk's approval of the AIA A101 and A201 agreements with Fauss Construction and approve the same Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Ratification of Administrator Polk's approval of the AIA A101 and A201 agreements with Fauss Construction and approve the same Passed with a motion by Terry Fusco and a second by Doug Kluth.
  • Joyce Baumert: Absent
  • Dan Hoesly: Absent
  • Jennifer Miller: Absent
  • Doug Pauley: Yea
  • Richard Stephens: Yea
  • Gary Wieseler: Yea
  • Jack Young: Yea
  • Marni Danhauer: Yea
  • Donald Ellison: Yea
  • Terry Fusco: Yea
  • Doug Kluth: Yea
  • Richard Luebbe: Yea
No Action(s) have been added to this Agenda Item.
6. Discussion Items
Rationale: 

 

6.1. Educational Behavioral Health Program Updates
Speaker(s):  Darus Mettler or Designee
Rationale:  Monthly updates to the Board regarding the status of the Educational Behavioral Health Program will be provided during this item.

Volume 2 of the Soar7Academy Newsletter is attached.
Attachments:
Discussion:  Administrator Polk and Special Education Director Mettler gave an overview of the progress to date for the EBHP Warehouse Conversion Project.  Administrator Polk discussed challenges and discussions related to construction to date. Administrator Polk shared the Soar7Academy Volume 2 and announced a partnership opportunity for a design/branding competition between the school districts.  They responded to questions from members of the Board regarding scheduling and curriculum. 
6.2. Negotiation Committee Update
Speaker(s):  Negotiations Commiittee
Rationale: 

The Board Negotiations Committee met as a team on December 17.  This is the second year of a two-year agreement for the Certificated Special Education Staff.  Base Salary increased $622.00 and insurance increased $324.00 per person. Chairman Kluth will give an update to the Board regarding any additional information.
 

Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
Discussion:  Chairman Kluth reported progress being made toward completing Negotiations for the remaining employee groups.  The Negotiations Team will meet again in January.
6.3. AESA Conference Report
Speaker(s):  AESA Attendees
Rationale:  Members of the Board will report on their attendance at the 2018 AESA Conference in Colorado Springs.
Discussion:  Members of the Board discussed their experiences at the AESA conference.  Highlights included the keynote speakers and efforts of programs to match what is happening in the classroom to federal guidelines. 
6.4. Administrator's Report
Speaker(s):  Larianne Polk
Rationale: 

Facilities Update
ESUCC Update
Administrator's Goals - Attached for your review
Administrator's Intent to Extend Contract
Quarterly Report and Scorecard - Attached for your review.
Legislative Preview Report
Ethics Workshop in January - 5pm
Board Meeting Structure
 

Attachments:
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
Discussion:  Facilities Update - Administrator Polk discussed potential repairs to the gutters and drain spouts in the existing warehouse structure.
ESUCC Update - Administrator Polk updated the Board on ESU Administrator vacancies in ESUs 6, 8 and 13.
Administrator's Intent to Extend Contract - Administrator Polk submitted her intent to extend contract to President Don Ellison on 12/17/2018 as required by her contract.
Quarterly Report and Scorecard - Attached for your review.
Santa visits - Administrator Polk reported statistics related to Santa Visits December 7, 11, 12, and 13th.   Thirty-two sessions were filled with approximately 925 students.
Legislative Preview Report - Administrator Polk  shared legislative priorities with the Board.
Cen7ter Open House - December 19, 2018 in the Cen7ter 1-2 p.m.
Ethics Workshop in January 21, 2019 beginning at 5 p.m. in the Oak Room. 
Board Meeting Structure - Administrator Polk shared there will be a revised agenda structure beginning in January 2019.
Administrator Evaluation was summarized by Doug Pauley and he thanked the Board for their input and their feedback during their evaluation.
7. Adjournment
Speaker(s):  Don Ellison or Designee
Discussion:  The Board Meeting Adjourned at: 6:54pm.
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