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September 17, 2020 at 5:30 PM - Regular Board of Directors Meeting

Agenda
1. Call the Meeting to Order
Speaker(s):  Board President or Designee
Rationale: 

 

LEADERSHIP  •  SERVICE  •  SUPPORT

 

Notice of this meeting was given in advance according to State Law 84-1411, by giving notice of the meeting to the public on ESU 7 website www.esu7.org and posted at location of meeting.  Notice of this meeting was also given in advance to all members of the Board of Education of Educational Service Unit 7.  Availability of the agenda and purpose of the hearing was communicated in the advance notice of the meeting and in the notice to the members of this hearing. All proceedings of the Board of Education of Educational Service Unit 7 were taken while the convened hearing was open to the attendance of the public.

Discussion:  Roll call was taken at 5:33pm.
Vice President Gary Wieseler conducted the meeting.

Staff present:
Larianne Polk, Administrator
Linda Shefcyk, Business Manager
Mindy Reed, Secretary to the Board of Directors
Marci Ostmeyer, Professional Development Director
Tami Clay, Special Education Director
1.1. Notification of Open Meetings Law
Speaker(s):  Board President or Designee
Rationale: 

This meeting has been preceded by reasonable advance notice and is hereby declared to be in open session.  A copy of the Open Meetings Act is posted in the meeting room.

Attachments:
1.2. Roll Call
Speaker(s):  Board President or Designee
1.3. Absent Board Members
Speaker(s):  Board President or Designee
Rationale: 

Recommendation: Discuss, consider and take action to approve the Board member absences.

Recommended Motion(s):  Approval of Board Member absences as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Approval of Board Member absences as presented Passed with a motion by Joyce Baumert and a second by Marni Danhauer.
  • Jennifer Miller: Absent
  • Joyce Baumert: Yea
  • Richard Stephens: Yea
  • Jack Young: Yea
  • Marni Danhauer: Yea
  • Richard Luebbe: Yea
  • Dan Hoesly: Yea
  • Donald Ellison: Yea
  • Gary Wieseler: Yea
  • Doug Pauley: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Jennifer Miller absent due to personal reasons.

Richard Luebbe left at 6:55pm due to personal reasons.
1.4. Pledge of Allegiance
Speaker(s):  Board President or Designee
Attachments:
Discussion:  All members present participated in the Pledge of Allegiance.
2. Approval of Agenda
Speaker(s):  Don Ellison or Designee
Rationale: 

The sequence of agenda topics is subject to change at the discretion of the Board.

Recommendation: Discuss, consider and take any necessary action to approve agenda as presented.

Recommended Motion(s):  Agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Agenda as presented Passed with a motion by Doug Pauley and a second by Dan Hoesly.
  • Jennifer Miller: Absent
  • Donald Ellison: Yea
  • Dan Hoesly: Yea
  • Jack Young: Yea
  • Richard Stephens: Yea
  • Marni Danhauer: Yea
  • Joyce Baumert: Yea
  • Gary Wieseler: Yea
  • Doug Pauley: Yea
  • Richard Luebbe: Yea
No Action(s) have been added to this Agenda Item.
3. Welcome Visitors
Speaker(s):  Board President or Designee
Goals:
  • Administrator Goal 1: Communication and Marketing
Discussion:  No visitors present.
4. Public Comment
Speaker(s):  Board President or Designee
Rationale:  The Board has the discretion to limit the amount of time set aside for public participation.

Citizens wishing to address the Board on a certain agenda item must notify the Educational Service Unit Administrator prior to the board meeting.  Citizens wishing to present petitions to the Board may do so at this time.  However, the Board will only receive the petitions and not act upon them or their contents.
Goals:
  • Administrator Goal 1: Communication and Marketing
Discussion:  No public comments provided.
5. Consent Agenda
Speaker(s):  Board President or Designee
Rationale: 

Unless removed from the consent agenda, items identified within the consent agenda will be acted on at one time. 

If any Board member wishes to discuss an item, it must be removed from the consent agenda at which time the remaining items will be acted upon.

Consent Agenda Includes:

  • Minutes from the previous meeting(s)
  • Presentation of the Bills
  • Certificated/Classified Hire(s)/Reassignments/Resignation(s)
  • Other Routine Agenda Items

Recommendation: Discuss, consider and take any action necessary to approve the consent agenda as presented.

Recommended Motion(s):  Consent agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Goals:
  • Administrator Goal 1: Communication and Marketing
  • Administrator Goal 2: Budget Stability
  • Board Goal 3: Financial Projections
Action(s):
Consent agenda as presented Passed with a motion by Joyce Baumert and a second by Dan Hoesly.
  • Jennifer Miller: Absent
  • Dan Hoesly: Yea
  • Doug Pauley: Yea
  • Gary Wieseler: Yea
  • Richard Luebbe: Yea
  • Donald Ellison: Yea
  • Jack Young: Yea
  • Joyce Baumert: Yea
  • Marni Danhauer: Yea
  • Richard Stephens: Yea
No Action(s) have been added to this Agenda Item.
5.1. Minutes
Speaker(s):  Board President or Designee
Rationale: 

This is a consent item.

5.2. Presentation of Bills #71249 through #71382 totaling $726,035.64
Speaker(s):  Board President or Designee
Rationale: 

The summary of bills for the current month total:$726,035.64 - Bills #71249 through #71382

Inservice bills total: $ 0

 

Check # Amount Vendor Description
71257 $17,397.00 Apple Computer Technology/Equipment for schools flow through
71260 $9,740.26 Capital One Equipment/Travel/Supplies for PD/Tech/Admin/Board/Grants
71267 $5,237.19 Eakes Office Solutions Copier maintenance
71283 $19,035.00 Imagine Learning Title III/Migrant web/cloud based Literacy Software
71285 $5,600.00 Janelle Chvala Plexi Dividers (sold to schools)
71307 $42,702.00 NASB ALICAP Property/Liability/Auto/Worker's Comp. Insurance
71331 $8,590.72 Susan Presler Supervision webinars/Danielson Framework Consultant
71381 $6,400.00 Marzano Resouces, LLC Title II Professional Contracted Service

This is a consent item.

Attachments:
6. Administrator's Report General
Speaker(s):  Administrator or Designee
Rationale:  Rationale: 
  • New Goals - Attached for your Review
  • Quarterly Report - Attached for your Review
  • ESUCC Update - Canvas, AESA presentation
  • NRCSA Update - Goals, LB148, Legislative Targets for 20-21, LB403
  • Negotiations Committee Schedule
  • Upcoming Events:
    • Area Membership Meeting - Virtual. Registered attendees may login anytime between September 30 and October 14 and view the content at their own convenience.
    • AESA Annual Conference - Fully Virtual (December 2-4, 2020) Registration Fee: $450/person.
      • 12/02/2020-12/04/2020 12:00 PM to 05:00 PM (Eastern)
      • Who would like to watch here?
Attachments:
Goals:
  • Administrator Goal 1: Communication and Marketing
Discussion:  Administrator Polk explained the attached goals for 20-21 have been updated with Department Goals.

The Quarterly Report has been attached for the Board's review.

ESUCC is in partnership with the Department of Education to help with the expansion of the learning management system called Canvas. There are two people at ESU 7 who will be Canvas Trainers, Otis Pierce, and Director Marci Ostmeyer. 

The Governor received some money, GEER money, those dollars are being used for a variety of ways. One way the GEER money is being used is to try to close the homework gap, giving students access to the internet. A survey was deployed to public and private schools in July. All of the schools who answered the survey will get an allocated dollar amount per student for a device.

AESA presentation will be pre-recorded. 

NRCSA meeting - Administrator Polk attended a NRCSA meeting and provided a summary of topics discussed.   

Area Membership Meetings - ESU Board and Administrator will attend the Area Membership Meetings virtually. Members will contact Executive Secretary for registration and location to watch the meeting.

AESA Annual Conference - Members will contact Executive Secretary for registration and location to watch the meeting.
6.1. Services Update
Speaker(s):  Administrator or Designee
Rationale: 
Spotlight with Amy Mazankowski and Amy Slama

SIMPL Update

Fall Superintendent Visits are scheduled

Remote Work Guidance and Expectations
Attachments:
Goals:
  • Administrator Goal 1: Communication and Marketing
    85% Complete
    85% Complete
  • Agency Team Goal 3: Progress Monitoring
    12% Complete
    12% Complete
  • Agency Team Goal 4: Agency-wide Projects
    5% Complete
    5% Complete
  • Board Goal 1: Use of Data for Quality and Efficiency
    96% Complete
    96% Complete
  • Board Goal 2: Behavioral Health Programming
    90% Complete
    90% Complete
Discussion:  Spotlight presented by Amy Mazankowski and Amy Slama. Please see attached presentation.
Amy Mazankowski is the Resource Coach. Her email address is amymaz@esu7.org.
Amy Slama is the Transition Coordinator. Her email address is aslama@esu7.org.

Fall Superintendent visits will all be done by end of October. First one is tomorrow in David City. 

Remote work guidance and expectations were reviewed with the Board. Please see attached. 
6.2. Facilities Update
Speaker(s):  Administrator or Designee
Rationale:  Administrator Polk to discuss the gutter project and the back metal siding on the Learning Academy.
Goals:
  • Administrator Goal 1: Communication and Marketing
    85% Complete
    85% Complete
  • Administrator Goal 2: Budget Stability
    98% Complete
    98% Complete
Discussion:  Working on the gutter project, the scissor lift has been dropped off.
6.3. Personnel
Rationale:  Receptionist position discussion.  Not an action item.
Goals:
  • Administrator Goal 1: Communication and Marketing
    85% Complete
    85% Complete
  • Agency Team Goal 2: Culture
    5% Complete
    5% Complete
Discussion:  The duties of the receptionist have been distributed among four support staff. Contracts for these staff have been adjusted to allow for additional compensation. No questions or concerns from the Board. 
6.4. Legislative Update
Speaker(s):  Administrator or Designee
Rationale: 
The Legislature has adjourned SINE DIE on August 13th.

LB1080, 881 introduced by Lathrop - Require school policies that prohibit sexual conduct with students and former students. ESU 7 policy related is Article IV, Section 10, D Standards of Ethical and Professional Performance for Professional Employees. 

LB1186 - Require salary to be paid to injured school employees as prescribed.


LB1107 - Nebraska Property Tax Incentive Act
  • 1. Put more money into Property Relief Fund and put a minimum that will go into that fund each year. 
  • 2. Income based tax credit. $300M/ year
  • Corporate income tax credits. Imagine Act (Old LB 775)
  • $300M to UNMC

Interim Study
  • Administrator Pay
  • LR 318 - Retirement Committee

Mike Dulaney has a feeling that health insurance will have low to moderate increase. 
Goals:
  • Administrator Goal 1: Communication and Marketing
    85% Complete
    85% Complete
  • Board Goal 4: Updated Policy Manual
    63% Complete
    63% Complete
Discussion:  LB1080 is a grooming bill and discusses appropriate behavior between staff and students. Changes needing to be updated in the ESU 7 policy will be updated and reviewed in upcoming Board Meetings.

LB1186 -  staff who get injured on the job with students are entitled 7 days of injury pay. The 7 days is there because typically Worker's Comp does not kick in until after 7 days. 

LB1107 - property tax incentive act. Spending will be a conversation with our Senators. Forecasting Committee is not positive we will get all of this money. 

Interim studies
- more toward administrative duties and responsibilities
- retirement committee  (manage it)

Negotiations Committee - low to moderate increase for health insurance. 

Negotiations Committee to meet at least once time before Nov. 1st. The Negotiations Committee will meet once in October, before the Board Meeting at 4:30-5:00pm to review some of the updated sheets and to look at the info coming from the trainings. At 5:00pm ESUEA will come in.
7. Treasurer's Report
Speaker(s):  Board President or Designee
Rationale:  Review and approve the Treasurer's Report
Action(s):
Consider, discuss, and take any necessary action to approve the Treasurer's Report as presented. Passed with a motion by Dan Hoesly and a second by Jack Young.
  • Richard Luebbe: Absent
  • Jennifer Miller: Absent
  • Dan Hoesly: Yea
  • Richard Stephens: Yea
  • Jack Young: Yea
  • Joyce Baumert: Yea
  • Marni Danhauer: Yea
  • Gary Wieseler: Yea
  • Donald Ellison: Yea
  • Doug Pauley: Yea
No Action(s) have been added to this Agenda Item.
8. Second Reading of the Title IX Procedure for Complaints of Sexual Harassment Policy, now incorporated into Article V, Section 1, A Policy of Non-Discrimination 
 
Speaker(s):  Board President or Designee
Rationale: 

Recommendation: Consider, discuss, and take any necessary action to approve the Title IX Procedure for Complaints of Sexual Harassment Policy, now Incorporated into Article V, Section 1, A Policy of Non-Discrimination 

Recommended Motion(s):  Consider, discuss, and take any necessary action to approve the second reading of the Title IX Procedure for Complaints of Sexual Harassment Policy, now Incorporated into Article V, Section 1, A Policy of Non-Discrimination Passed with a motion by Board Member #1 and a second by Board Member #2.
Goals:
  • Administrator Goal 3: Policy Revision Timeline
  • Board Goal 4: Updated Policy Manual
Action(s):
Consider, discuss, and take any necessary action to approve the second reading of the Title IX Procedure for Complaints of Sexual Harassment Policy, now Incorporated into Article V, Section 1, A Policy of Non-Discrimination Passed with a motion by Joyce Baumert and a second by Marni Danhauer.
  • Richard Luebbe: Absent
  • Jennifer Miller: Absent
  • Marni Danhauer: Yea
  • Dan Hoesly: Yea
  • Richard Stephens: Yea
  • Joyce Baumert: Yea
  • Jack Young: Yea
  • Donald Ellison: Yea
  • Gary Wieseler: Yea
  • Doug Pauley: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  The Title IX policy is now incorporated into the Non-Discrimination policy per legal counsel recommendation. Special Education Director Tami Clay is the Title IX Coordinator. The complaint form is still the same. Tami Clay, Title IX Coordinator, and her contact information needs to be posted on the ESU 7 website, added to the employment applications, a letter will be sent to ESUEA notifying them of the Title IX Coordinator, the information also has to be put in the handbooks (Staff, Parents, Students). Director Clay will have to have training along with the Investigator, Decision Maker, and the Appellate Decision Maker. Administrator Polk will designate responsibilities for Investigator, Decision Maker, and Appellate Decision Maker. Both KSB and Perry Law Firm are creating Title IX Trainings. The Title IX policy, training modules, and forms have to be posted on the ESU 7 website. 
9. ESU 7 COVID-19 Pay Resolution
Speaker(s):  Board President or Designee
Rationale:  After consultation with legal council it is recommended that the following resolutions be adopted and approved or reviewed every four weeks.

Recommendation:  Discuss, consider and take all necessary action to approve the ESU 7 COVID-19 Pay Resolution.
Recommended Motion(s):  Discuss, consider and take all necessary action to approve the ESU 7 COVID-19 Pay Resolution Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Discuss, consider and take all necessary action to approve the ESU 7 COVID-19 Pay Resolution Passed with a motion by Doug Pauley and a second by Joyce Baumert.
  • Richard Luebbe: Absent
  • Jennifer Miller: Absent
  • Gary Wieseler: Yea
  • Joyce Baumert: Yea
  • Dan Hoesly: Yea
  • Doug Pauley: Yea
  • Marni Danhauer: Yea
  • Richard Stephens: Yea
  • Jack Young: Yea
  • Donald Ellison: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  No ESU 7 staff member has been unable to work due to COVID related issues since the beginning of this academic year.  
10. 2020-2021 Resolution for Tax Asking and Final Levy
Speaker(s):  Administrator or Designee
Rationale: 

Recommendation: Discuss, consider and take any necessary action to approve the 2020-2021 Tax Asking and Final Levy Resolution as presented.

Recommended Motion(s):  2020-2021 Tax Asking and Final Levy Resolution as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
Action(s):
2020-2021 Tax Asking and Final Levy Resolution as presented Passed with a motion by Doug Pauley and a second by Richard Luebbe.
  • Jennifer Miller: Absent
  • Gary Wieseler: Yea
  • Richard Stephens: Yea
  • Donald Ellison: Yea
  • Jack Young: Yea
  • Doug Pauley: Yea
  • Joyce Baumert: Yea
  • Marni Danhauer: Yea
  • Richard Luebbe: Yea
  • Dan Hoesly: Yea
No Action(s) have been added to this Agenda Item.
11. Adoption of the 2020-2021 Budget
Speaker(s):  Budget Committee, Larianne Polk
Rationale: 

Recommendation: Discuss, consider and take any action necessary to approve the 2020-2021 Budget as presented.

Recommended Motion(s):  Adoption of the 2020-2021 Budget as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
Action(s):
Adoption of the 2020-2021 Budget as presented Passed with a motion by Richard Stephens and a second by Joyce Baumert.
  • Jennifer Miller: Absent
  • Jack Young: Yea
  • Richard Luebbe: Yea
  • Joyce Baumert: Yea
  • Doug Pauley: Yea
  • Marni Danhauer: Yea
  • Donald Ellison: Yea
  • Dan Hoesly: Yea
  • Gary Wieseler: Yea
  • Richard Stephens: Yea
No Action(s) have been added to this Agenda Item.
12. Board Member Nomination to Appoint 
Speaker(s):  Board President or Designee
Rationale:  There is one application for the vacancy in District 12 for the ESU 7 Board of Directors. The Board will discuss the application of Dawn Lindsley for appointment to the Board. 
Recommended Motion(s):  Discuss, consider, and take any action necessary to approve Dawn Lindsley as nominee for appointment to the ESU 7 Board of Directors for the remainder of the District 12 term beginning on October 19, 2020 Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Discuss, consider, and take any action necessary to approve Dawn Lindsley as nominee for appointment to the ESU 7 Board of Directors for the remainder of the District 12 term beginning on October 19, 2020 Passed with a motion by Donald Ellison and a second by Doug Pauley.
  • Jennifer Miller: Absent
  • Marni Danhauer: Yea
  • Doug Pauley: Yea
  • Richard Luebbe: Absent
  • Richard Stephens: Yea
  • Jack Young: Yea
  • Gary Wieseler: Yea
  • Joyce Baumert: Yea
  • Dan Hoesly: Yea
  • Donald Ellison: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Administrator Polk discussed the Board Member vacancies during the New Leader Luncheon. This action is to approve the nomination. This will be an appointment until December 31, 2020. A new appointment will be necessary in January 2021.  
13. Committee Reports
Speaker(s):  Committee Chair
Goals:
  • Administrator Goal 1: Communication and Marketing
  • Administrator Goal 2: Budget Stability
  • Board Goal 1: Use of Data for Quality and Efficiency
  • Board Goal 3: Financial Projections
13.1. Budget Committee Report
Speaker(s):  Budget Committee Chair
Rationale:  Reports of Budget Committee activities and discussion will take place during this item.
13.2. Request to recognize ESUEA as exclusive bargaining agent for 22-23
Speaker(s):  Administrator or Designee
Rationale:  The ESU 7 Education Association requests that the Board representing the Educational Service Unit 7 take action to recognize ESU 7 Education Association as exclusive bargaining agent for the non-supervisory certificated staff for the 2022-2023 contract year. 
Recommended Motion(s):  Consider, discuss, and take any necessary action to recognize ESU 7 Education Association as exclusive bargaining agent for the non-supervisory certificated staff for the 2022-2023 contract year Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
Action(s):
Consider, discuss, and take any necessary action to recognize ESU 7 Education Association as exclusive bargaining agent for the non-supervisory certificated staff for the 2022-2023 contract year Passed with a motion by Richard Stephens and a second by Jack Young.
  • Richard Luebbe: Absent
  • Jennifer Miller: Absent
  • Dan Hoesly: Yea
  • Richard Stephens: Yea
  • Jack Young: Yea
  • Joyce Baumert: Yea
  • Doug Pauley: Yea
  • Marni Danhauer: Yea
  • Gary Wieseler: Yea
  • Donald Ellison: Yea
No Action(s) have been added to this Agenda Item.
13.3. Administrator Evaluation Committee Report
Speaker(s):  Administrator Evaluation Committee Chair
Rationale:  A report of activities from the Administrator Evaluation Committee will be given during this item. A paper copy of the evaluation is provided during the September Board Meeting (attach PDF)
Attachments:
Discussion:  Chair Person Doug Pauley will send out the electronic version of the Administrator Evaluation in October. All Board Members present received a paper copy of the evaluation this month. The electronic version will come from Doug Pauley via email in a survey type format. Please provide any recommendations.
14. Adjournment
Speaker(s):  Board President or Designee
Discussion:  Meeting adjourned at 7:41pm.

Minutes respectfully submitted by Mindy Reed, Recording Secretary to the ESU 7 Board.
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