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February 15, 2021 at 5:30 PM - Regular Board of Directors Meeting

Agenda
1. Call the Meeting to Order
Speaker(s):  Board President or Designee
Rationale: 

 

LEADERSHIP  •  SERVICE  •  SUPPORT

 

Notice of this meeting was given in advance according to State Law 84-1411, by giving notice of the meeting to the public on ESU 7 website www.esu7.org and posted at location of meeting.  Notice of this meeting was also given in advance to all members of the Board of Education of Educational Service Unit 7.  Availability of the agenda and purpose of the hearing was communicated in the advance notice of the meeting and in the notice to the members of this hearing. All proceedings of the Board of Education of Educational Service Unit 7 were taken while the convened hearing was open to the attendance of the public.

Discussion:  Roll call was taken at 5:33pm
Board President Doug Pauley conducted the meeting.

Staff present:
Larianne Polk, Administrator
Linda Shefcyk, Business Manager
Mindy Reed, Secretary to the Board of Directors
Marci Ostmeyer, Professional Development Director
Tami Clay, Special Education Director
Dan Ellsworth, Network Operations Director
1.1. Notification of Open Meetings Law
Speaker(s):  Board President or Designee
Rationale: 

This meeting has been preceded by reasonable advance notice and is hereby declared to be in open session.  A copy of the Open Meetings Act is posted in the meeting room.

§84-1411 adjusts notice requirements for meetings of public bodies. For meetings of governing bodies of all political subdivisions of the State of Nebraska:
  • Notice shall be published in a newspaper of general circulation within the public body's jurisdiction. If available, notice shall also be published on such newspaper's website.
  • In addition to the required notice, notice may also be provided by any other appropriate method designated by the public body or advisory committee.
Attachments: (1)
1.2. Roll Call
Speaker(s):  Board President or Designee
1.3. Absent Board Members
Speaker(s):  Board President or Designee
Rationale: 

Recommendation: Discuss, consider and take action to approve the Board member absences.

Recommended Motion(s):  Approval of Board Member absences as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Discussion:  No absent Board Members.
1.4. Pledge of Allegiance
Speaker(s):  Board President or Designee
Discussion:  All members present participated in the Pledge of Allegiance.
2. Approval of Agenda
Speaker(s):  Don Ellison or Designee
Rationale: 

The sequence of agenda topics is subject to change at the discretion of the Board.

Recommendation: Discuss, consider and take any necessary action to approve agenda as presented.

Recommended Motion(s):  Agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Agenda as presented Passed with a motion by Gary Wieseler and a second by Bob Arp.
  • Gary Wieseler: Yea
  • Donald Ellison: Yea
  • Dan Hoesly: Yea
  • Joyce Baumert: Yea
  • Jack Young: Yea
  • Dawn Lindsley: Yea
  • Richard Stephens: Yea
  • Bob Arp: Yea
  • Marni Danhauer: Yea
  • Doug Pauley: Yea
  • Richard Luebbe: Yea
  • Jennifer Miller: Yea
No Action(s) have been added to this Agenda Item.
3. Welcome Visitors
Speaker(s):  Board President or Designee
Goals:
  • Administrator Goal 1: Communication and Marketing
Discussion:  No visitors present.
4. Public Comment
Speaker(s):  Board President or Designee
Rationale:  The Board has the discretion to limit the amount of time set aside for public participation.

Citizens wishing to address the Board on a certain agenda item must notify the Educational Service Unit Administrator prior to the board meeting.  Citizens wishing to present petitions to the Board may do so at this time.  However, the Board will only receive the petitions and not act upon them or their contents.
Goals:
  • Administrator Goal 1: Communication and Marketing
Discussion:  No public comments provided.
5. Approval of the 2021-2022 Services Plan
Speaker(s):  Administrator or Designee
Rationale:  Joel Bohlken, of Palmer Public School, will make a summary report to the Board on the plan for ESU 7 Services for 2021-2022 Services Plan.
Recommended Motion(s):  Discuss, consider and take any action necessary to approve the 2021-2022 Services Plan as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments: (4)
Action(s):
Discuss, consider and take any action necessary to approve the 2021-2022 Services Plan as presented Passed with a motion by Jennifer Miller and a second by Jack Young.
  • Marni Danhauer: Yea
  • Bob Arp: Yea
  • Richard Luebbe: Yea
  • Joyce Baumert: Yea
  • Dawn Lindsley: Yea
  • Donald Ellison: Abstain (Without Conflict)
  • Dan Hoesly: Yea
  • Doug Pauley: Yea
  • Richard Stephens: Yea
  • Jack Young: Yea
  • Jennifer Miller: Yea
  • Gary Wieseler: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Superintendent Executive Committee Chairperson Bohlken presented the 2021-2022 Services Plan to the Board. He shared superintendents discussed and voted on services electronically this year due to the pandemic instead of completing in person.

Administrator Polk explained the change in the process this year. The attached Planning Summary includes perceptual data gathered as well as the priorities for Superintendents and Principals. This year, the voting for services was put into an interactive online platform so the Superintendents were still able to submit their selections for services. After service planning was completed, expansion of the MTSS service has been added to the 2021-2022 service plan. Recruiting for this position has become with interviews scheduled in March.  Another service to be expanded is that of Mental Health. No additional staff is necessary for this expansion at this time.
6. Consent Agenda
Speaker(s):  Board President or Designee
Rationale: 

Unless removed from the consent agenda, items identified within the consent agenda will be acted on at one time. 

If any Board member wishes to discuss an item, it must be removed from the consent agenda at which time the remaining items will be acted upon.

Consent Agenda Includes:

  • Minutes from the previous meeting(s)
  • Presentation of the Bills
  • Certificated/Classified Hire(s)/Reassignments/Resignation(s)
  • Other Routine Agenda Items

Recommendation: Discuss, consider and take any action necessary to approve the consent agenda as presented.

Recommended Motion(s):  Consent agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Goals:
  • Administrator Goal 1: Communication and Marketing
  • Administrator Goal 2: Budget Stability
  • Board Goal 3: Financial Projections
Action(s):
Consent agenda as presented Passed with a motion by Dan Hoesly and a second by Jennifer Miller.
  • Richard Stephens: Yea
  • Jack Young: Yea
  • Marni Danhauer: Yea
  • Joyce Baumert: Yea
  • Donald Ellison: Yea
  • Jennifer Miller: Yea
  • Bob Arp: Yea
  • Richard Luebbe: Yea
  • Gary Wieseler: Yea
  • Doug Pauley: Yea
  • Dan Hoesly: Yea
  • Dawn Lindsley: Yea
No Action(s) have been added to this Agenda Item.
6.1. Minutes
Speaker(s):  Board President or Designee
Rationale: 

This is a consent item.

6.2. Presentation of Bills #71921 through #72054 totaling $693,123.75
Speaker(s):  Board President or Designee
Rationale: 

The summary of bills for the current month total:$693,123.75 - Bills #71921 through #72054

Inservice bills total: $0
 

  Amount Vendor Description
71926 $13,219.31 Amazon Migrant/Tech/SPED/Grants Supplies
71938 $13,789.36 Central NE Rehab Services Early Childhood/Speech Contracted Services
71945 $29,477.00 DakTech Computers Tech Equipment (Servers)
71947 $10,897.88 Eakes Office Solutions Copier Maintenance
71955 $8,364.22 ESU 2 Quarterly NNNC
71971 $8,505.90 Kendall Hunt Publishing Co. Transition Grant Assessments
72018 $10,611.12 Weidenhammer Alio Accounting Software Annual Contract


This is a consent item.

Attachments: (1)
6.3. New Hire: Certified Special Education Contract Elizabeth Preister, Speech Language Pathologist (2021-2022).
Speaker(s):  Administrator or Designee
Rationale:  Certified Special Education Contract Elizabeth Preister, Speech Language Pathologist (2021-2022).

This is a consent item.
6.4. Disposal of Inventory
Speaker(s):  Administrator or Designee
Rationale:  See Article III, Section 8, A Disposal of Property


 
Attachments: (2)
Goals:
  • Administrator Goal 1: Communication and Marketing
    85% Complete
    85% Complete
6.5. 2021-2022 Nebraska Association of School Boards (NASB) Dues
Speaker(s):  Board President or Designee
Rationale:  The annual membership dues for NASB 2021-2022 are $750.00.  If paid prior to April 1, 2021, dues are $735.00.

This is a consent item.
Attachments: (1)
7. Treasurer's Report
Speaker(s):  Board President or Designee
Rationale:  Review the breakdown of the Treasurer's Report
Recommended Motion(s):  Discuss, consider and take any action necessary to approve the Treasurer's Report as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Discuss, consider and take any action necessary to approve the Treasurer's Report as presented Passed with a motion by Bob Arp and a second by Gary Wieseler.
  • Bob Arp: Yea
  • Doug Pauley: Yea
  • Gary Wieseler: Yea
  • Jack Young: Yea
  • Richard Stephens: Yea
  • Marni Danhauer: Yea
  • Dawn Lindsley: Yea
  • Joyce Baumert: Yea
  • Jennifer Miller: Yea
  • Richard Luebbe: Yea
  • Dan Hoesly: Yea
  • Donald Ellison: Yea
No Action(s) have been added to this Agenda Item.
8. Board Code of Ethics and Oath of Office 
Speaker(s):  Board President or Designee
Rationale:  Jack Young was absent during the January 18, 2021 Annual Organizational Meeting and was unable to recite the Oath of Office. This opportunity is provided to Vice President Young in this agenda item. 

I, _____________________, do solemnly swear that I will support the Constitution of the United States and the Constitution of the State of Nebraska, against all enemies, foreign and domestic; that I will bear true faith and allegiance to the same; that I take this obligation freely and without mental reservations, or for purpose or evasions; and that I will faithfully and impartially perform the duties of the office of member of the Board of Educational Service Unit No. 7, according to law, to the best of my ability.  And I do further swear that I do not advocate, nor am I a member of any political party or organization that advocates the overthrow of the government of the United States or this State by force or violence; and that during such time that I am in this position I will not advocate nor become a member of any political party or organization that advocates the overthrow of the government of the United States or this State by force or violence. So help me God.
Discussion:  Vice President Jack Young recited the Oath of Office and signed the Board Code of Ethics.
9. ESU 7 2021-2022 General Calendar September Board Meeting Revision
Speaker(s):  Board President or Designee
Rationale:  Recommendation: Discuss, Consider and take any necessary action to approve the revised ESU 7 2021-2022 General Calendar as presented.
Recommended Motion(s):  Discuss, Consider and take any necessary action to approve the revised ESU 7 2021-2022 General Calendar as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments: (2)
Action(s):
Discuss, Consider and take any necessary action to approve the revised ESU 7 2021-2022 General Calendar as presented Passed with a motion by Dawn Lindsley and a second by Joyce Baumert.
  • Joyce Baumert: Yea
  • Jack Young: Yea
  • Jennifer Miller: Yea
  • Dan Hoesly: Yea
  • Donald Ellison: Yea
  • Gary Wieseler: Yea
  • Marni Danhauer: Yea
  • Richard Stephens: Yea
  • Bob Arp: Yea
  • Doug Pauley: Yea
  • Dawn Lindsley: Yea
  • Richard Luebbe: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  The revised September 2021 Board Meeting date was approved. 
10. Reading of Article III, Section 1, A ESU Services
Speaker(s):  Board President or Designee
Rationale: 

Policy review. No changes to consider. 

Recommendation: Discuss, consider and take all necessary action to approve Article III, Section 1, A ESU Services as presented.

Recommended Motion(s):  Discuss, consider and take all necessary action to approve Article III, Section 1, A ESU Services as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments: (1)
Goals:
  • Administrator Goal 3: Policy Revision Timeline
  • Board Goal 4: Updated Policy Manual
Action(s):
Discuss, consider and take all necessary action to approve Article III, Section 1, A ESU Services as presented Passed with a motion by Jack Young and a second by Bob Arp.
  • Richard Luebbe: Yea
  • Marni Danhauer: Yea
  • Bob Arp: Yea
  • Gary Wieseler: Yea
  • Donald Ellison: Yea
  • Jennifer Miller: Yea
  • Dan Hoesly: Yea
  • Doug Pauley: Yea
  • Richard Stephens: Yea
  • Dawn Lindsley: Yea
  • Joyce Baumert: Yea
  • Jack Young: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Policy review. No changes to consider. 
11. Reading of Article III, Section 1, B Core Services to Member Districts
Speaker(s):  Board President or Designee
Rationale: 

Policy review. No changes to consider.

Recommendation: Discuss, consider and take all necessary action to approve Article III, Section 1, B Core Services to Member Districts as presented.

Recommended Motion(s):  Discuss, consider and take all necessary action to approve Article III, Section 1, B Core Services to Member Districts as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Goals:
  • Administrator Goal 3: Policy Revision Timeline
  • Board Goal 4: Updated Policy Manual
Action(s):
Discuss, consider and take all necessary action to approve Article III, Section 1, B Core Services to Member Districts as presented Passed with a motion by Gary Wieseler and a second by Richard Luebbe.
  • Marni Danhauer: Yea
  • Doug Pauley: Yea
  • Dan Hoesly: Yea
  • Jennifer Miller: Yea
  • Gary Wieseler: Yea
  • Richard Luebbe: Yea
  • Donald Ellison: Yea
  • Richard Stephens: Yea
  • Bob Arp: Yea
  • Dawn Lindsley: Yea
  • Jack Young: Yea
  • Joyce Baumert: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Policy review. No changes to consider. 
12. Reading of Article III, Section 1, C Use of Core Service Funds and Property Tax Funds
Speaker(s):  Board President or Designee
Rationale: 

Policy review. No changes to consider. 

Recommendation: Discuss, consider and take all necessary action to approve Article III, Section 1, C Use of Core Service Funds and Property Tax Funds as presented.

Recommended Motion(s):  Discuss, consider and take all necessary action to approve Article III, Section 1, C Use of Core Service Funds and Property Tax Funds as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Goals:
  • Administrator Goal 3: Policy Revision Timeline
  • Board Goal 4: Updated Policy Manual
Action(s):
Discuss, consider and take all necessary action to approve Article III, Section 1, C Use of Core Service Funds and Property Tax Funds as presented Passed with a motion by Donald Ellison and a second by Jack Young.
  • Dawn Lindsley: Yea
  • Gary Wieseler: Yea
  • Donald Ellison: Yea
  • Jennifer Miller: Yea
  • Bob Arp: Yea
  • Richard Stephens: Yea
  • Richard Luebbe: Yea
  • Joyce Baumert: Yea
  • Dan Hoesly: Yea
  • Jack Young: Yea
  • Doug Pauley: Yea
  • Marni Danhauer: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Policy review. No changes to consider. 
13. Reading of Article III, Section 8, A Disposal of Property
Speaker(s):  Board President or Designee
Rationale: 

Policy review. No changes to consider. 

Recommendation: Discuss, consider and take all necessary action to approve Article III, Section 8, A Disposal of Property as presented.

Recommended Motion(s):  Discuss, consider and take all necessary action to approve Article III, Section 8, A Disposal of Property as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments: (1)
Goals:
  • Administrator Goal 3: Policy Revision Timeline
  • Board Goal 4: Updated Policy Manual
Action(s):
Discuss, consider and take all necessary action to approve Article III, Section 8, A Disposal of Property as presented Passed with a motion by Joyce Baumert and a second by Bob Arp.
  • Dawn Lindsley: Yea
  • Doug Pauley: Yea
  • Dan Hoesly: Yea
  • Marni Danhauer: Yea
  • Jennifer Miller: Yea
  • Richard Luebbe: Yea
  • Gary Wieseler: Yea
  • Donald Ellison: Yea
  • Bob Arp: Yea
  • Joyce Baumert: Yea
  • Jack Young: Yea
  • Richard Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Policy review. No changes to consider. 
14. 2019-2020 Audit Report
Speaker(s):  Board President or Designee
Rationale:  The 2019-2020 Audit Report is attached for review
Recommended Motion(s):  Discuss, consider and take any action necessary to accept the 2019-2020 Audit Report as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments: (1)
Action(s):
Discuss, consider and take any action necessary to accept the 2019-2020 Audit Report as presented Passed with a motion by Dan Hoesly and a second by Jack Young.
  • Jack Young: Yea
  • Richard Luebbe: Yea
  • Gary Wieseler: Yea
  • Dan Hoesly: Yea
  • Doug Pauley: Yea
  • Marni Danhauer: Yea
  • Richard Stephens: Yea
  • Dawn Lindsley: Yea
  • Donald Ellison: Yea
  • Bob Arp: Yea
  • Joyce Baumert: Yea
  • Jennifer Miller: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  No findings were reported in the FY 2020 audit report. The auditor is happy with the internal controls at ESU 7 and our bookkeeping process. The Board appreciates the efforts of the staff and understands the work that goes into preparing for an audit. The Board acknowledges the dedication of our accounting staff. 
15. ESU 7 COVID-19 Pay Resolution and Update
Speaker(s):  Administrator or Designee
Rationale:  After consultation with legal council it is recommended that the following resolutions be adopted and approved or reviewed every four weeks.

Recommendation:  Discuss, consider and take all necessary action to approve the ESU 7 COVID-19 Pay Resolution.
Recommended Motion(s):  Discuss, consider and take all necessary action to approve the ESU 7 COVID-19 Pay Resolution Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments: (2)
Action(s):
Discuss, consider and take all necessary action to approve the ESU 7 COVID-19 Pay Resolution Passed with a motion by Richard Luebbe and a second by Jennifer Miller.
  • Dawn Lindsley: Yea
  • Donald Ellison: Yea
  • Richard Luebbe: Yea
  • Jennifer Miller: Yea
  • Gary Wieseler: Yea
  • Bob Arp: Yea
  • Jack Young: Yea
  • Joyce Baumert: Yea
  • Marni Danhauer: Yea
  • Dan Hoesly: Yea
  • Doug Pauley: Yea
  • Richard Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Medical hours have decreased significantly in January. East Central District Health Department will coordinate our staff vaccinations to be delivered on campus. The current plan is to have all first shots done for school staff by the end of March in the ECDHD area. It is not an easy task for the health department to develop a vaccination plan. If you have not received the vaccine and are making the personal decision to do so, sign up where ever you can. As a Board Member, if you receive the vaccine, notify Administrator Polk and your name will be removed from the ESU 7 vaccine list.  
16. Administrator's Report General
Speaker(s):  Administrator or Designee
Rationale: 
  • Goals - Attached for your Review
  • Upcoming Events
    • President’s Retreat Workshop (Kearney)March 14-15
    • President’s Retreat WebinarMarch 16
    • NASB Summer Conference (Kearney)June 2-3
    • 2021 State Education ConferenceNovember 17-19
  • Board Meeting Times
  • Services Update
    • Spotlight Presentation: Production
  • Facilities Update
    • Minor Door Repair - Back Door in North Building
    • Summer Discussion regarding possibility of replacing the front doors of the North Building
  • Personnel
    • Classified Employment Agreement: Maria del Socorro Rodriguez Borquez, MEP Education Service Provider
  • Legislative Update
Attachments: (3)
Goals:
  • Administrator Goal 1: Communication and Marketing
Action(s):
Motion to have March Meeting at 4:30pm. Passed with a motion by Doug Pauley and a second by Jennifer Miller.
  • Jennifer Miller: Yea
  • Gary Wieseler: Yea
  • Richard Luebbe: Yea
  • Donald Ellison: Nay
  • Dan Hoesly: Yea
  • Jack Young: Yea
  • Marni Danhauer: Yea
  • Richard Stephens: Yea
  • Bob Arp: Abstain (Without Conflict)
  • Dawn Lindsley: Yea
  • Doug Pauley: Yea
  • Joyce Baumert: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Administrator Polk has reached out to Dr. John Skretta, the Administrator of ESU 6 for strategic planning and goal setting. This process will take place in the summer of 2021. ESU 7 Vision, Mission, and Beliefs will also be studied for potential revision prior to strategic planning with Dr. Skretta. 

Upcoming events - Board President Pauley and Vice President Young will attend the President's Retreat webinar. If any of the Board wants to attend the summer conference, notify Mindy Reed. 

Board President Pauley proposed the possibility of moving the time up for the Board Meeting in upcoming months. Board discussion included feedback from those that a change in time would effect. The Board discussed trialing an earlier board time in the March meeting. After board vote, it was determined the March meeting will be at 4:30pm. Discussion regarding this trial will be added to the March Board Agenda.

Production Spotlight - Director Ostmeyer reviewed the slides. Online ordering will roll out on March 1, 2021. 

Facilities Update - The locking mechanism is being corrected on the interior back door of the North Building. The exterior and interior twin doors of the north building need to be replaced. The exterior and interior back door of the north building will also need to be replaced. Business Manager Linda Shefcyk is working on getting bids and will hopefully have those bids by next meeting. Business Manager Linda Shefcyk is also getting bids on tables and chairs for the Oak/Maple, Cottonwood, and Walnut conference rooms. The tile in the north building front entryway needs to be replaced and it would be a good time to replace the tile when the doors are replaced. 

Personnel - Maria Rodriguez is a new Migrant Education Program service provider. 

Legislative update - See the legislative report for details.
17. Conference Report
Speaker(s):  Conference Attendees
Rationale:  Conference Attendees will report on their learnings.
- 2021 Virtual Legislative Issues Conference (2.1.2021)
Goals:
  • Administrator Goal 1: Communication and Marketing
Discussion:  Board Member Richard Stephens updated the Board on the 2021 Virtual Legislative Issues Conference. 
18. Adjournment
Speaker(s):  Board President or Designee
Discussion:  Meeting adjourned at 7:29pm.

Minutes respectfully submitted by Mindy Reed, Recording Secretary to the ESU 7 Board.
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