June 21, 2021 at 5:30 PM - Regular Board of Directors Meeting
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1. Call the Meeting to Order
Speaker(s):
Board President or Designee
Rationale:
LEADERSHIP • SERVICE • SUPPORT
Notice of this meeting was given in advance according to State Law 84-1411, by giving notice of the meeting to the public on ESU 7 website www.esu7.org and posted at location of meeting. Notice of this meeting was also given in advance to all members of the Board of Education of Educational Service Unit 7. Availability of the agenda and purpose of the hearing was communicated in the advance notice of the meeting and in the notice to the members of this hearing. All proceedings of the Board of Education of Educational Service Unit 7 were taken while the convened hearing was open to the attendance of the public.
Discussion:
Roll call was taken at 5:32pm
Board Vice President conducted the meeting. Staff present: Larianne Polk, Administrator Linda Shefcyk, Business Manager Mindy Reed, Secretary to the Board of Directors Marci Ostmeyer, Professional Development Director Tami Clay, Special Education Director Dan Ellsworth, Network Operations Director |
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1.1. Notification of Open Meetings Law
Speaker(s):
Board President or Designee
Rationale:
This meeting has been preceded by reasonable advance notice and is hereby declared to be in open session. A copy of the Open Meetings Act is posted in the meeting room. §84-1411 adjusts notice requirements for meetings of public bodies. For meetings of governing bodies of all political subdivisions of the State of Nebraska:
Attachments:
()
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1.2. Roll Call
Speaker(s):
Board President or Designee
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1.3. Absent Board Members
Speaker(s):
Board President or Designee
Rationale:
Recommendation: Discuss, consider and take action to approve the Board member absences.
Recommended Motion(s):
Discuss, consider and take action to approve the Board member absences Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Board President Doug Pauley and Board member Marni Danhauer were absent due to personal reasons.
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1.4. Pledge of Allegiance
Speaker(s):
Board President or Designee
Discussion:
All members present participated in the Pledge of Allegiance.
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2. Approval of Agenda
Speaker(s):
Board President or Designee
Rationale:
The sequence of agenda topics is subject to change at the discretion of the Board.
Recommended Motion(s):
Agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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3. Welcome Visitors
Speaker(s):
Board President or Designee
Goals:
Discussion:
No visitors were present.
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4. Public Comment
Speaker(s):
Board President or Designee
Rationale:
The Board has the discretion to limit the amount of time set aside for public participation.
Citizens wishing to address the Board on a certain agenda item must complete the Public Comment Document prior to the start of the board meeting. Citizens wishing to present petitions to the Board may do so at this time. However, the Board will only receive the petitions and not act upon them or their contents.
Goals:
Discussion:
No public comments provided.
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5. Spotlight - Early Childhood
Speaker(s):
Board President or Designee
Rationale:
The Early Childhood Department will present for the June 2021 Board Meeting Spotlight
Attachments:
()
Discussion:
Early Childhood Coordinator Lisa Duranski reviewed the presentation attached to the agenda. Coordinator Duranski answered questions by the Board following the presentation.
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6. Consent Agenda
Speaker(s):
Board President or Designee
Rationale:
Unless removed from the consent agenda, items identified within the consent agenda will be acted on at one time. If any Board member wishes to discuss an item, it must be removed from the consent agenda at which time the remaining items will be acted upon. Consent Agenda Includes:
Recommendation: Discuss, consider and take any action necessary to approve the consent agenda as presented.
Recommended Motion(s):
Consent agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Goals:
Action(s):
No Action(s) have been added to this Agenda Item.
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6.1. Minutes
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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6.2. Presentation of Bills #72486 through #72645 totaling $948,566.97
Speaker(s):
Board President or Designee
Rationale:
The summary of bills for the current month total:$948,566.97 - Bills #72486 through #72645 Inservice bills total: $0
Attachments:
()
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6.3. Authorization of Administrator to Sign for Federal/State Funds
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
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6.4. 2021-2022 Contract for Special Education Director Tami Clay
Speaker(s):
Board President or Designee
Rationale:
2021-2022 Contract renewal for Special Education Director Tami Clay
This is a consent item.
Attachments:
()
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6.5. 2021-2022 Contract for Ronelle Jackson, LMHP
Speaker(s):
Administrator or Designee
Rationale:
2021-2022 Contract for Ronelle Jackson, LMHP
This is a consent item.
Attachments:
()
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6.6. 2021-2022 Contract for Megan Welch, LMHP
Speaker(s):
Administrator or Designee
Rationale:
2021-2022 Contract for Megan Welch, LMHP
This is a consent item.
Attachments:
()
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6.7. 2021-2022 Contract for Nicki Brigham, Nebraska Licensed Registered Nurse.
Speaker(s):
Administrator or Designee
Rationale:
2021-2022 Contract Renewal for Nicki Brigham, NE Licensed Registered Nurse
This is a consent item.
Attachments:
()
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6.8. Reading of Article III, Section 1, D Requests, Costs, and Payment
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
Goals:
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6.9. Reading of Article III, Section 7, G Internet Safety Policy
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
Goals:
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6.10. Reading of Article V, Section 5, A Child Abuse and Neglect
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
Goals:
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6.11. Reading of Article V, Section 5, C Use of Restraint and Seclusion
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
Goals:
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6.12. Reading of Article V, Section 5, D Removal of Students and Interview of Students
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
Goals:
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6.13. Reading of Article V, Section 6, B Search and Seizure
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
Goals:
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6.14. Reading of Article V, Section 6, C Anti-Bullying
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
Goals:
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6.15. Reading of Article V, Section 7, B Dispensing Medications
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
Goals:
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6.16. Reading of Article V, Section 7, E Emergency Medical Aid
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
Goals:
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6.17. Reading of Article V, Section 7, F Wellness
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
Goals:
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7. Treasurer's Report
Speaker(s):
Board President or Designee
Rationale:
Review the breakdown of the Treasurer's Report
Recommended Motion(s):
Discuss, consider and take any action necessary to approve the Treasurer's Report as presented. Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Administrator Polk discussed the cash on hand and cash reserve lines. The goal is to have 30% cash on hand, which is enough to sustain salaries and grant opportunities while ESU waits for payments from schools and grants. The ESU is trending toward reaching 30% by the end of this fiscal year.
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8. Reading of Article IV, Section 5, E Professional Boundaries Between Employees and Students
Speaker(s):
Board President or Designee
Rationale:
Change
Legal Reference on last page:
Recommended Motion(s):
Discuss, consider and take any action necessary to approve the policy as presented. Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Goals:
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Legal reference was the only revision.
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9. Reading of Article IV, Section 10, D Standards of Ethical and Professional Performance for Professional Employees
Speaker(s):
Board President or Designee
Rationale:
Added verbiage on second page:
2. Shall not discriminate on the basis of sex, disability, race (including skin color, hair texture and protective hairstyles), color, religion, veteran status, national or ethnic origin, age, marital status, pregnancy, childbirth or related medical condition, or other protected status in its programs and activities.
Recommended Motion(s):
Discuss, consider and take any action necessary to approve the policy as presented. Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Goals:
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Added verbiage on the second page, see attachment.
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10. Reading of Article IV, Section 11, D Standards of Ethical and Professional Performance for Classified Staff
Speaker(s):
Board President or Designee
Rationale:
Added verbiage:
2. Shall not discriminate on the basis of sex, disability, race (including skin color, hair texture and protective hairstyles), color, religion, veteran status, national or ethnic origin, age, marital status, pregnancy, childbirth or related medical condition, or other protected status in its programs and activities.
Recommended Motion(s):
Discuss, consider and take any action necessary to approve the policy as presented. Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Goals:
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Added verbiage, see attachment.
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11. Reading of Article V, Section 1, A Policy of Non-Discrimination
Speaker(s):
Board President or Designee
Rationale:
Added verbiage on first page:
ESU 7 does not discriminate on the basis of sex, disability, race (including skin color, hair texture and protective hairstyles), color, religion, veteran status, national or ethnic origin, age, marital status, pregnancy, childbirth or related medical condition, gender identity or sexual orientation, or other protected status in its programs and activities and provides equal access to designated youth groups.
Recommended Motion(s):
Discuss, consider and take any action necessary to approve the policy as presented. Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Goals:
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Added verbiage on the first page, see attachment.
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12. Educational Service Unit Employee Handbook, Cen7ter and Learning Academy Handbooks
Speaker(s):
Administrator or Designee
Rationale:
Annually, the Board of Educational Service Unit 7, will review and approve the ESU 7 Employee Handbook and ESU 7 Student Handbooks. Handbook committee will provide an update.
Recommendation: Recommend approval of the Learning Academy Handbook, Cen7ter Student/Parent Handbook, and ESU 7 Employee Handbook and related policies
Recommended Motion(s):
Approval of the Learning Academy Handbook, Cen7ter Student/Parent Handbook, and ESU 7 Employee Handbook and related policies Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Goals:
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
The Handbook Committee spent several hours discussing the handbooks. There were not a significant number of changes, mainly grammatical suggestions. There was a change to the Cen7ter and LA handbooks regarding epi-pens and adding the process to the handbooks. Epi-pens will be on-site at the Cen7ter and the Learning Academy. Director Clay added procedures to include where the epi-pens will be kept, who will administer them, and what training will be needed. Director Clay and Principal Leanne Blanchard were able to get the epi-pens for no cost. Our nurse is trained to administer epi-pens, and she will train the rest of the staff to administer them.
The ESU 7 Staff Handbook was reviewed for the first time this year. The policies have been linked, so each link goes directly to the policy. |
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13. 2021-2022 Non-Member Contract for Services
Speaker(s):
Board President or Designee
Rationale:
Costs for non-member school districts will be established and/or reviewed annually. Article III, Section 1, D Requests, Costs, and Payment
Recommended Motion(s):
Discuss, consider and take any action necessary to approve the Non-Member Contract for Services as presented. Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
By statute, the ESU must provide services to our public schools, and we may provide services to non-public and other educational entities. The non-member contract allows non-public and other educational entities to receive services from the ESU.
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14. Authorization of the Administrator to Pay July Bills in absence of July Board Meeting
Speaker(s):
Board President or Designee
Rationale:
The ESU 7 Board of Directors will not meet in July, 2021. This Board action gives authority to the Administrator to pay July bills. The ESU 7 Board will approve these expenses in the next possible Board Meeting.
Recommended Motion(s):
Discuss, consider and take any action to approve the Administrator's payment of bills in July 2021. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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15. Budgeting for additional 1% Budget Authority
Speaker(s):
Board President or Designee
Rationale:
Nebraska Statute allows an additional 1% in budgeted property tax asking requiring an affirmative vote of 75% of the governing body for approval. These additional budget authority dollars remain critical as we continue to operate with the one and a half cent levy, no state aid funding for 2021-2022, and spending restrictions for the upcoming years. In the event valuations change or additional funding becomes available, this action will allow ESU 7 additional budget authority to access those dollars. Recommendation: Discuss, consider and take any necessary action to approve the additional 1% in budgeted tax asking.
Recommended Motion(s):
Discuss, consider and take any necessary action to approve the additional 1% in budgeted tax asking Passed with a motion by Board Member #1 and a second by Board Member #2.
Goals:
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Administrator Polk explained the 1% budget authority.
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16. Budget Hearing and Budget Summary - Wednesday, September 15 at 5:15 p.m. in the ESU 7 Oak Room
Speaker(s):
Board President or Designee
Rationale:
Recommendation: Discuss, consider and take any action necessary to approve the date for the 2021-2022 ESU 7 Budget Hearing and Budget Summary on Wednesday, September 15th, 5:15 p.m. ESU 7 Oak Conference Room.
Recommended Motion(s):
2021-2022 ESU 7 Budget Hearing and Budget Summary on Wednesday, September 15th, 5:15 p.m. ESU 7 Oak Conference Room Passed with a motion by Board Member #1 and a second by Board Member #2.
Goals:
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
The budget is due to the state on September 20, 2021.
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17. Final Tax Request Hearing - Wednesday, September 15 at 5:25 p.m. in the ESU 7 Oak Room
Speaker(s):
Board President or Designee
Rationale:
Recommendation: Discuss, consider and take any action necessary to set the 2021-2022 ESU 7 Final Tax Request Hearing on Wednesday, September 15th, 5:25 p.m. ESU 7 Oak Conference Room.
Recommended Motion(s):
2021-2022 ESU 7 Final Tax Request Hearing on Wednesday, September 15th, 5:25 p.m. ESU 7 Oak Conference Room Passed with a motion by Board Member #1 and a second by Board Member #2.
Goals:
Action(s):
No Action(s) have been added to this Agenda Item.
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18. Administrator's Report General
Speaker(s):
Administrator or Designee
Rationale:
Attachments:
()
Goals:
Discussion:
Goals will be revised following strategic planning work.
Redistricting - Josie Schafer, Director of Center for Public Affairs Research at UNO, will attend the August Board Meeting to facilitate a board size discussion. The Board will take action following that discussion as to the size of the board for redistricting. Strategic Planning - Board read the key takeaways from the focus group discussions. Dr. Skretta and Dr. Rohwer will facilitate strategic planning work on June 29, 2021, at 4:30pm. Directors will be present. Goal work will begin at the August Board Meeting. AESA Annual Conference - Notify Secretary to the Board, Mindy Reed by end of the June if you'd like to attend. The budget allows for seven board members to attend. |
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18.1. Services Update
Speaker(s):
Administrator or Designee
Rationale:
Attachments:
()
Goals:
Discussion:
SIMPL Process - The planning for services begins in July of the previous year with the Executive Committee providing data suggestions. In the Fall, qualitative and quantitative data analysis is done by school district administrators, LANManagers, and teachers. In December, the service plan draft is developed. January and February school district and ESU 7 Board approves the drafted service plan. March, consultation meetings between ESU 7 service team and school districts customize services to each school district for the upcoming academic year.
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18.2. Facilities Update
Speaker(s):
Administrator or Designee
Rationale:
Recommended Motion(s):
Discuss, consider and take any action necessary to approve CCS Audio & Video for $67,037.06 to be completed in the 21-22 fiscal year Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Goals:
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Audio Visual recommended quote was approved.
One car will be purchased this budget year with another one or two to be purchased next budget year. Car availability is limited, should another vehicle come available this budget year, Administrator Polk will request approval prior to the end of the budget year. North Building Door remodel will begin June 28, 2021. M&O Metal will correspond work with Applied Connectives to complete the project. Tarring and painting of the parking lot continues to be planned for completion this budget year. |
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18.3. Emergency Notification Process
Speaker(s):
Administrator or Designee
Rationale:
Director Ellsworth will review the Emergency Notification Process.
Discussion:
ESU uses the Standard Response Protocol for crisis and emergencies. This is the same process school district use. Director Ellsworth described the process staff use when a crisis or emergency occurs. The board desires to be notified by the Administrator after the emergency is cleared. The board will not be notified using the emergency notification system per their recommendation.
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18.4. Personnel
Speaker(s):
Administrator or Designee
Rationale:
2021-2022 Contract Renewals for Classified Staff:
Goals:
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18.5. New Hire: JaLayne Keyes, District Technology Coordinator
Speaker(s):
Board President or Designee
Rationale:
JaLayne, is a lifelong learner with a love for technology, specializing in Apple products. As an Apple Authorized Dealer, Jalayne worked with sales, service and support. During that time, JaLayne also managed two of these outlets as a co-owner. JaLayne's largest client base was working with schools plus ESU 1 and 8 for many years. In 2010, Jalayne began full time support and service when she started at ESU 8. Ten years later she did the same on her own. JaLayne is more than pleased to be back working with an ESU. Working with Apple devices has been a major hobby of hers, but she does enjoy spending time with her daughters and friends especially around a camp fire.
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18.6. New Hire: Lincoln Quteifan, District Technology Coordinator
Speaker(s):
Board President or Designee
Rationale:
Lincoln is currently preparing himself for our network infrastructure, servers, backup systems, power school student information system, and websites.
Lincoln was a Technology Coordinator at USD 440 Halstead and Ulysses schools. He is excited to begin working for Boone Central School District as their LanManager. In that role, he is anxious to meet with building principals and other school staff. He has experience with Google for Education and Apple School Manager. He looks forward to beginning introducing ways educational technology can enhance the classroom. |
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18.7. 2021-2022 Contract for Hayley Murphy, School Psychologist
Speaker(s):
Board President or Designee
Rationale:
2021-2022 Contract for Hayley Murphy, School Psychologist
Recommended Motion(s):
Discuss, consider and take all necessary action to approve the contract as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Action(s):
No Action(s) have been added to this Agenda Item.
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18.8. Legislative Update
Speaker(s):
Administrator or Designee
Rationale:
During this item, the Administrator will provide a Legislative Update to members of the Board.
Attachments:
()
Goals:
Discussion:
Administrator Polk reviewed key legislative bills on attached document.
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19. Committee Reports
Speaker(s):
Committee Chair
Goals:
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19.1. Budget Committee Report
Speaker(s):
Budget Committee Chair
Rationale:
Reports of Budget Committee activities and discussion will take place during this item.
Discussion:
Board Member Gary Wieseler summarized the budget committee meeting which was immediately preceding the board meeting. Budget areas discussed by the committee were Special Education, Professional Development, and Technology emphasizing flow-through expenses. Director Clay discussed with the committee proposed Special Education rates and staffing for the upcoming year.
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20. Adjournment
Speaker(s):
Board President or Designee
Discussion:
Meeting adjourned at 7:18pm
Minutes respectfully submitted by Mindy Reed, Recording Secretary to the ESU 7 Board. |
