May 16, 2022 at 5:30 PM - Regular Board of Directors Meeting
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1. Call the Meeting to Order
Speaker(s):
Board President or Designee
Rationale:
LEADERSHIP • SERVICE • SUPPORT
Notice of this meeting was given in advance according to State Law 84-1411, by giving notice of the meeting to the public on ESU 7 website www.esu7.org and posted at location of meeting. Notice of this meeting was also given in advance to all members of the Board of Education of Educational Service Unit 7. Availability of the agenda and purpose of the hearing was communicated in the advance notice of the meeting and in the notice to the members of this hearing. All proceedings of the Board of Education of Educational Service Unit 7 were taken while the convened hearing was open to the attendance of the public.
Discussion:
Roll call was taken at 5:33pm
Board President conducted the meeting. Staff present: Larianne Polk, Administrator Linda Shefcyk, Business Manager Mindy Reed, Secretary to the Board of Directors Marci Ostmeyer, Professional Development Director |
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1.1. Notification of Open Meetings Law
Speaker(s):
Board President or Designee
Rationale:
This meeting has been preceded by reasonable advance notice and is hereby declared to be in open session. A copy of the Open Meetings Act is posted in the meeting room.
Attachments:
()
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1.2. Roll Call
Speaker(s):
Board President or Designee
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1.3. Absent Board Members
Speaker(s):
Board President or Designee
Rationale:
Board Secretary Jennifer Miller will be absent. She notified the Administrator prior to the board meeting. Board member Richard Luebbe may be absent. He notified the Administrator prior to the board meeting.
Recommended Motion(s):
Approval of Board Member absences as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Board Secretary Jennifer Miller and board member Richard Luebbe were absent. They both notified the Administrator prior to the board meeting.
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1.4. Pledge of Allegiance
Speaker(s):
Board President or Designee
Discussion:
All members present participated in the Pledge of Allegiance.
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2. Approval of Agenda
Speaker(s):
Board President or Designee
Rationale:
The sequence of agenda topics is subject to change at the discretion of the Board.
Recommended Motion(s):
Agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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3. Welcome Visitors
Speaker(s):
Board President or Designee
Discussion:
Jack Moles, Executive Director of the Nebraska Rural Community Schools Association (NRCSA), is attending to present on NRCSA.
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4. Public Comment
Speaker(s):
Board President or Designee
Rationale:
The Board has the discretion to limit the amount of time set aside for public participation.
Citizens wishing to address the Board on a certain agenda item must complete the Request to be Heard Document prior to the start of the board meeting. Citizens wishing to present petitions to the Board may do so at this time. However, the Board will only receive the petitions and not act upon them or their contents.
Discussion:
No public comments provided.
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5. Consent Agenda
Speaker(s):
Board President or Designee
Rationale:
Unless removed from the consent agenda, items identified within the consent agenda will be acted on at one time. If any Board member wishes to discuss an item, it must be removed from the consent agenda at which time the remaining items will be acted upon. Consent Agenda Includes:
Recommendation: Discuss, consider and take any action necessary to approve the consent agenda as presented.
Recommended Motion(s):
Consent agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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5.1. Minutes
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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5.2. Presentation of Bills #74101 through #74263 totaling $839,358.65
Speaker(s):
Board President or Designee
Rationale:
The summary of bills for the current month total:$839,358.65 - Bills #74101 through #74263 Inservice bills total: $886.50
Attachments:
()
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5.3. Reading of Article I, Section 6, A Concept of Administration
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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5.4. Reading of Article I, Section 6, B Administrator
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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5.5. Reading of Article I, Section 6, C Duty and Function of the Administrator
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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5.6. Reading of Article II, Section 6, B Notice of Budget Meeting
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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5.7. Reading of Article III, Section 1, D Requests, Cost, and Payment
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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5.8. Reading of Article III, Section 1, F Special Education Cooperative
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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5.9. Resignations - Lori Dingel, Early Childhood Special Education Teacher
Speaker(s):
Administrator or Designee
Rationale:
Lori Dingel, Early Childhood Special Education Teacher resignation effective May 21, 2022.
This is a consent item. |
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5.10. Personnel - 2022-2023 Contract for Angel Mayberry, Early Learning Connection Grant Coordinator
Speaker(s):
Administrator or Designee
Rationale:
2022-2023 Contract for Angel Mayberry, Early Learning Connection Coordinator
Recommended Motion(s):
Discuss, consider and take any action necessary to approve the contract as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
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5.11. TRA - Excess Lodging and Meals
Speaker(s):
Board President or Designee
Rationale:
Excess Lodging and Meals: The Admin Dept. has one TRA excess while attending the May 2022 ESUCC and PDO Meetings in Kearney, NE. The meeting was May 3-5, 2022.
Larianne Polk - $38.70 This is a consent item. |
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6. Nebraska Rural Community Schools Association Presentation and Legislative Update
Speaker(s):
Administrator or Designee
Rationale:
Jack Moles, Executive Director of the Nebraska Rural Community Schools Association (NRCSA) will present on NRCSA and cover some legislative issues.
Attachments:
()
Discussion:
Jack Moles, Executive Director of the Nebraska Rural Community Schools Association (NRCSA) went through the attached document. NRCSA works closely with Superintendents and ESU Administrators. Administrator Polk has been involved in multiple committees in NRCSA. Board member Bob Arp asked for any advice Jack Moles may have for the board.
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7. Treasurer's Report
Speaker(s):
Board President or Designee
Rationale:
Review the breakdown of the Treasurer's Report
Recommended Motion(s):
Discuss, consider and take any action necessary to approve the Treasurer's Report as presented. Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Action(s):
No Action(s) have been added to this Agenda Item.
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8. New Hire Martha Gascon-Guarcas, Migrant Liaison
Speaker(s):
Board President or Designee
Rationale:
New Hire Martha Gascon-Guarcas, Migrant Liaison summer contract and regular contract.
Recommended Motion: Discuss, consider and take any action necessary to approve the contracts as presented.
Recommended Motion(s):
Discuss, consider and take any action necessary to approve the contracts as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
New Hire Martha Gascon-Guarcas is being hired as an additional Migrant Liaison.
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9. Reading of Article II, Section 9, F Public Comment
Speaker(s):
Board President or Designee
Rationale:
Members of the public who desire to address the Board will be required to identify
Recommended Motion(s):
Discuss, consider and take all necessary action to approve Article II, Section 9, F Public Comment as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Policy changes are based on recommendations from legal counsel.
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10. Reading of Article III, Section 4, F Internal Controls
Speaker(s):
Board President or Designee
Rationale:
Added: Generally: If the ESU receives federal awards, grants, or other funds, the ESU will: (a) Establish and maintain effective internal control over the federal award that provides reasonable assurance that the ESU manages the federal award in compliance with federal statutes, regulations, and the terms and conditions of the federal award. The ESU will endeavor to develop and maintain these internal controls consistent with the "Standards for Internal Control in the Federal Government" issued by the Comptroller General of the United States or the "Internal Control Integrated Framework" issued by the Committee of Sponsoring Organizations of the Treadway Commission (COSO); (b) Comply with the U.S. Constitution, federal statutes, regulations, and the terms and conditions of the federal award; (c) Evaluate and monitor the ESU 's compliance with statutes, regulations and the terms and conditions of federal award; (d) Take prompt action when instances of noncompliance are identified including noncompliance identified in audit findings; and (e) Take reasonable measures to safeguard protected personally identifiable information and other information the federal awarding agency, or pass-through entity, designates as "sensitive" or the ESU considers sensitive, consistent with applicable federal, state, and local laws regarding privacy and responsibility over confidentiality.
Federal Funds for Construction Projects: For all federal awards, the ESU will comply with all applicable legal requirements, including the Davis-Bacon Act.
Capitalization and Depreciation: The ESU will follow the rules for selected items of cost at 2 C.F.R. Part 200, Subpart E, when charging these specific expenditures to a federal grant. When applicable, ESU staff will check costs against the selected items of cost requirements to ensure the cost is allowable. In addition, federal, state, or program-specific rules, including the terms and conditions of the award, may deem a cost as unallowable and ESU personnel shall follow those requirements. The following rules of allowability apply to equipment and other capital expenditures: A. Capital expenditures for general purpose equipment, buildings, and land are unallowable as direct charges, except with the prior written approval of the federal awarding agency or pass-through entity. B. Capital expenditures for special purpose equipment are allowable as direct costs, provided that items with a unit cost of $5,000 or more have the prior written approval of the federal awarding agency or pass-through entity. C. Capital expenditures for improvements to land, buildings, or equipment which materially increase their value or useful life are unallowable as a direct cost except with the prior written approval of the federal awarding agency or pass-through entity. D. Allowability of depreciation on buildings, capital improvements, and equipment shall be in accordance with 2 CFR § 200.436 and 2 CFR § 200.465. E. When approved as a direct cost by the federal awarding agency or pass-through entity under Sections A - C, capital expenditures will be charged in the period in which the expenditure is incurred, or as otherwise determined appropriate and negotiated with the Federal awarding agency. F. If the ESU is instructed by the federal awarding agency to otherwise dispose of or transfer the equipment, the costs of such disposal or transfer are allowable. G. Any depreciation will be computed, charged, and recorded in a manner consistent with federal regulations and any requirements of the federal awarding agency.
Maintaining Records: Financial records, supporting documents, statistical records, and all other ESU records pertinent to a federal award must be retained for the minimum period time as required by federal law or the terms of the federal awarding agency, whichever is longer in time.
Conflict of Interest: Notwithstanding any other Board Policies or Procedures, the ESU shall ensure that it avoids any conflicts of interest regarding any federal awards. The ESU will disclose in writing any potential conflict of interest to the federal awarding agency or pass-through entity in accordance with applicable federal awarding agency policy.
Recommended Motion(s):
Discuss, consider and take all necessary action to approve Article III, Section 4, F Internal Controls as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
The changes to this policy are a result of the Department of Education federal monitor review.
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11. Reading of Article III, Section 5, D Construction Projects
Speaker(s):
Board President or Designee
Rationale:
The ESU shall bid every project for the construction, remodeling, or repair of any building or for site improvements when the contemplated expenditures for the project is in excess of
Recommended Motion(s):
Discuss, consider and take all necessary action to approve Article III, Section 5, D Construction Projects as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Action(s):
No Action(s) have been added to this Agenda Item.
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12. Administrator's Report General
Speaker(s):
Administrator or Designee
Rationale:
Attachments:
()
Goals:
Discussion:
Administrator Polk reviewed the ESUCC Branded attachment. There will be action items for ESUCC based on the four tenants.
Administrator Polk would like all board members who want to attend the NASB Membership Meetings to attend the same one as a group. Administrator Polk drew the board's attention to the attached leave report. Administrator Polk reviewed the election information for board members and notified the board members who are up for election, the due date to file is June 15, 2022. |
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12.1. Goal Update
Speaker(s):
Administrator or Designee
Rationale:
Goals - Attached for your Review
Attachments:
()
Goals:
Discussion:
The mentoring and boardsmanship process is in the works. Administrator Polk is working with two other ESU Administrators on this process. This process should be fully developed by the summer's end.
The Secretary to the Board, Mindy Reed, will work on scheduling the district board meetings. The information document which will be given to the board members for the district board meetings will be updated to include a pie chart to show additional information. The document will be updated and presented to the board for approval before the first district board meeting. Administrator Polk is working with NASB and planning for a 2023 Summer Boardsmanship Event to include the boards within the ESU 7 area. |
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12.2. Services Update
Speaker(s):
Administrator or Designee
Rationale:
Items inside this item include visit updates, quarterly report, director reports, etc.
Attachments:
()
Discussion:
Administrator Polk reviewed the attached SIMPL Phases attachment.
Director Ostmeyer provided an update to the Board on the external accreditation visit. Every 5 years, an external team comes in and looks at our processes. The team has been established, the lead is Dr. Skretta, there are also Directors from other ESUs that include a Technology Director, Special Education Director, and a Professional Development Director. |
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12.3. Facilities Update
Speaker(s):
Administrator or Designee
Rationale:
The Board will tour the Learning Academy and the potential playground area during the June board meeting.
Discussion:
The June Board Meeting will start with taking a tour of the potential playground area and the buildings on the ESU 7 campus.
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12.4. Personnel
Rationale:
Resignation: Jennifer Olson - Cen7ter Paraprofessional |
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12.4.1. Migrant Education Program Summer Work Agreements
Speaker(s):
Administrator or Designee
Rationale:
2022 Migrant Education Summer Programs
The MEP will have summer enrichment programs during the month of June and July. The Learning Academy site will include migrant students from Boone Central, Howells-Dodge, North Bend, Columbus Public, Lakeview, Shelby-Rising City, Schuyler, and St Edward. Norris School District in Firth will also be a site for a migrant summer program. The ESU 7 MEP will also be receiving 3 teachers from Mexico through the Binational Teacher Exchange Program. All 3 teachers are from the state of Zacatecas. Eric Fajardo-Murillo, Jose Salcedo-Castañeda, and Daniel Venegas-Lopez will be involved in all parts of our summer programs from June 1st - July 19th. The following 2022 Summer Staff are recommended for employment. ESU 7 Staff: Cindy Lorentzen Susan Doehling Cory Waite Michaela Wilcox Barbara Raya Anne Baptiste Martha Gascon-Guarcas Ana Garcia (pending background check) District Reimbursement: Nicole Bishop - Firth Lelsey Boe - Firth Cyndee Merrell - St Edward
Discussion:
The Migrant Education Program (MEP) will have summer enrichment programs during the months of June and July. The Learning Academy site will include migrant students from Boone Central, Howells-Dodge, North Bend, Columbus Public, Lakeview, Shelby-Rising City, Schuyler, and St Edward. Norris School District in Firth will also be a site for a migrant summer program.
The ESU 7 MEP will also be receiving 3 teachers from Mexico through the Binational Teacher Exchange Program. All 3 teachers are from the state of Zacatecas. Eric Fajardo-Murillo, Jose Salcedo-Castañeda, and Daniel Venegas-Lopez will be involved in all parts of our summer programs from June 1st - July 19th. |
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13. Committee Reports
Speaker(s):
Committee Chair
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13.1. Budget Committee Report
Speaker(s):
Budget Committee Chair
Rationale:
Reports of activities and discussions from the Budget Committee will take place during this item.
Discussion:
Board member and Budget Committee Chair Gary Wieseler provided an update from the Budget Committee meeting. The first item to note is the inflation rate. It costs more to operate the ESU. The Budget Committee looks at the budget in three categories: levy, special education, and grants. The Budget Committee discussed the levy and general expenses during this meeting. The Budget Committee would like to build the ESU 7 cash on hand to $5.4 million to accommodate long-term planning. The valuation estimates came in at 3.41% increase from the previous year. Every year there are funds set aside for facility maintenance and repair. Currently, there is $300,000 budgeted for the playground project. The Budget Committee will review the Special Education budget in June.
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13.2. Handbook Committee Update
Rationale:
Handbook Committee will meet Wednesday, May 25, 2022 at 2:00pm-4:00pm.
Discussion:
The Handbook Committee will meet Wednesday, May 25, 2022 at 2:00pm-4:00pm. Three handbooks will be sent to the Handbook Committee members to make recommendations.
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14. Adjournment
Speaker(s):
Board President or Designee
Discussion:
Meeting adjourned at 6:32pm.
Minutes respectfully submitted by Mindy Reed, Recording Secretary to the ESU 7 Board. |
