Public Meeting Agenda: August 18, 2014 at 7:00 PM - Board of Education Regular Meeting

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August 18, 2014 at 7:00 PM - Board of Education Regular Meeting Agenda

August 18, 2014 at 7:00 PM - Board of Education Regular Meeting
1. Notification of Open Meetings Law
Agenda Item Type:  Procedural Item
2. Roll Call
Agenda Item Type:  Procedural Item
Discussion:  This is my discussion.
3. Pledge of Allegiance
Agenda Item Type:  Procedural Item
4. Recognition of Visitors
Agenda Item Type:  Procedural Item
5. Board Absences
Agenda Item Type:  Action Item
Rationale: 

Staff Recommendation: That the board approve/disapprove absent board member(s).

Recommended Motion(s):  Motion to excuse absent board directors Passed with a motion by Board Member #1 and a second by Board Member #2.
6. Amendment of Agenda
Agenda Item Type:  Procedural Item
7. Public Comment
Agenda Item Type:  Procedural Item
8. Minutes
Agenda Item Type:  Action Item
Recommended Motion(s):  Motion to approve minutes as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
9. Treasurers Report
Agenda Item Type:  Action Item
Recommended Motion(s):  Motion to approve treasurers report as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
10. Presentation of Bills
Agenda Item Type:  Action Item
Recommended Motion(s):  Motion to approve the Bills as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the Bills as presented Passed with a motion by Gene Burton and a second by Donald Ellison.
No Action(s) have been added to this Agenda Item.
Discussion:  Discussion.
11. Inservice Account
Agenda Item Type:  Action Item
Rationale: 

Staff Recommendation: The board approve the expenditures for the August inservice account in the amount of $40.00.

Recommended Motion(s):  Motion to approve the expenditures as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
12. Student Services Billing
Speaker(s):  Larianne Polk
Agenda Item Type:  Information Item
Rationale:  There is one school in arrears: Twin River SRS $1926.00 and final $10,547.39.
13. AdvancED Update
Speaker(s):  Professional Staff
Agenda Item Type:  Information Item
Rationale: 

Professional Services Staff will report on progress of the Goals as identified from AdvancED recommendations and Strategic Planning.

Staff Recommendation: Information only, no action required.

14. Technology Intern Report
Speaker(s):  Dan Ellsworth
Agenda Item Type:  Information Item
Rationale: 

As requested, Dan will give a report of the Technology Intern program to help aide the board's decision on continuing the program.

Staff Recommendation: Information only, no action required.

15. Budget Transfer-Request
Speaker(s):  Larianne Polk
Agenda Item Type:  Action Item
Rationale: 

Beth Kabes is requesting transfer of funds from Distance Learning Flow-Through 8001-310 Professional Services to 8001-670 External Travel of $2,000.

Staff Recommendation: The board approve the transfer of funds from Distance Learning Flow-Through 8001-310 Professional Services to 8001-670 External Travel of $2,000.

Recommended Motion(s):  Motion to approve the transfer of funds from Distance Learning Flow Passed with a motion by Board Member #1 and a second by Board Member #2.
16. Budget Review/Update
Speaker(s):  Larianne Polk/Staff
Agenda Item Type:  Action Item
Rationale: 

We will continue the finalization 2014-2015 Budget Review Process by reviewing final sections. Once again we will need to change the September agenda sequence per Board Policy 1.02.0 I to place the approval of bills after the board approval of the 2014-2015 Budget.

Staff Recommendation: Information and approve/disapprove September agenda sequence change.

Recommended Motion(s):  Motion to approve September agenda sequence change Passed with a motion by Board Member #1 and a second by Board Member #2.
17. 2014-2015 Mileage Rate
Speaker(s):  Larianne Polk
Agenda Item Type:  Action Item
Rationale: 

The negotiated agreement and Board Policy 3.14 requires that all employees covered by that agreement receive mileage at the posted federal rate from IRS. Currently, all of our employees are paid at the same rate as approved on January 1,2014.

Staff Recommendation: The board approve the mileage rate as per Board Policy 3.14 for the 2014-2015 year at the posted IRS rate which is currently .56 cents per mile.

Recommended Motion(s):  Motion to approve the mileage rate as per Board Policy 3.14 Passed with a motion by Board Member #1 and a second by Board Member #2.
18. Authorized Depositories
Speaker(s):  Larianne Polk
Agenda Item Type:  Action Item
Rationale:  Board Policy 1.09 requires the ESU 7 Board to annually authorize depositories for unit funds. The checking accounts are currently at First National Bank & Trust in Columbus. In August, 1988, the board authorized the Administrator and Board Treasurer to contact banks in the unit area to invest money at the best rate. Current investments are listed on the Treasurer's Report included in the board packet.

Staff Recommendation: The board takes action and verifies the procedures for selecting depositories for unit funds during the fiscal year 2014-2015.
Recommended Motion(s):  Motion to approve the procedures for selecting depositories for unit funds Passed with a motion by Board Member #1 and a second by Board Member #2.
19. Non-Public Schools A V Service Repair Fee
Speaker(s):  Larianne Polk
Agenda Item Type:  Action Item
Rationale: 

Board Policy 1.08 requires the board to annually approve the yearly fee schedule for audiovisual repair services for private schools in the ESU 7 area. The current fee schedule is attached.

Staff Recommendation: The board approve a 2014-2015 Audio Visual Repair Fee

Schedule for ESU 7 non public schools.

Recommended Motion(s):  Motion to approve a 2014-2015 Audio Visual Repair Fee as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
20. ALICAP Premium Update
Speaker(s):  Larianne Polk
Agenda Item Type:  Information Item
Rationale: 

The ALICAP Premium billing for 2014-2015 has been received. This insurance program is a part of our membership with NASB. This year's pricing includes the eighth rebate credit that we have received since joining the plan.

Staff Recommendation: Information only, no action required.

21. Administrator Report/Other Business
Agenda Item Type:  Information Item
22. Adjournment
Agenda Item Type:  Action Item
Recommended Motion(s):  Motion to adjourn meeting Passed with a motion by Board Member #1 and a second by Board Member #2.
23. College Course List
Speaker(s):  Larianne Polk
Agenda Item Type:  Action Item
Rationale: 

Board Policy 3.02 requires that the ESU 7 Board review and approve proposedcollege courses to be taught by ESU 7 staff, Dave Perkins and Barb Friesth, for theupcoming year.

The classes to be offered over the next school year for Wayne State Collegecredit are attached.

Staff Recommendation: The board approves the college course list as presented.

Recommended Motion(s):  Motion to approve the college course list as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
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