May 20, 2024 at 5:30 PM - Regular Board of Education Meeting
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1. Call the Meeting to Order
Speaker(s):
Board President or Designee
Rationale:
LEADERSHIP • SERVICE • SUPPORT Notice of this meeting was given in advance according to State Law 84-1411, by giving notice of the meeting to the public on ESU 7 website www.esu7.org and posted at location of meeting. Notice of this meeting was also given in advance to all members of the Board of Education of Educational Service Unit 7. Availability of the agenda and purpose of the hearing was communicated in the advance notice of the meeting and in the notice to the members of this hearing. All proceedings of the Board of Education of Educational Service Unit 7 were taken while the convened hearing was open to the attendance of the public.
Discussion:
Roll call was taken at 5:30pm
Board President conducted the meeting. Staff present: Larianne Polk, Administrator Linda Shefcyk, Business Manager Mindy Reed, Secretary to the Board of Directors Marci Ostmeyer, Professional Development Director |
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1.1. Notification of Open Meetings Law
Speaker(s):
Board President or Designee
Rationale:
This meeting has been preceded by reasonable advance notice and is hereby declared to be in open session. A copy of the Open Meetings Act is posted in the meeting room.
Attachments:
()
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1.2. Roll Call
Speaker(s):
Board President or Designee
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1.3. Absent Board Members
Speaker(s):
Board President or Designee
Rationale:
Board members Joyce Baumert and Donald Graff will be absent. They notified the Administrator prior to the board meeting.
Recommended Motion(s):
Discuss, consider and take action to approve the Board member absences as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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1.4. Pledge of Allegiance
Speaker(s):
Board President or Designee
Discussion:
All members present participated in the Pledge of Allegiance.
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2. Approval of Agenda
Speaker(s):
Board President or Designee
Rationale:
The sequence of agenda topics is subject to change at the discretion of the Board.
Recommended Motion(s):
Discuss, consider and take any necessary action to approve the agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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3. Welcome Visitors
Speaker(s):
Board President or Designee
Discussion:
One visitor present.
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4. Public Comment
Speaker(s):
Board President or Designee
Rationale:
The Board has the discretion to limit the amount of time set aside for public participation.
Citizens wishing to address the Board on a certain agenda item must complete the Request to be Heard Document prior to the start of the board meeting. Citizens wishing to present petitions to the Board may do so at this time. However, the Board will only receive the petitions and not act upon them or their contents.
Discussion:
No public comments provided.
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5. Department Spotlight: Professional Development
Speaker(s):
Administrator or designee
Rationale:
Professional Development Director Marci Ostmeyer and Professional Development Coordinators Brooke Kavan, Mark Brady, Ernie Valentine, and Amy Richards will provide the Professional Development Spotlight for the board.
Attachments:
()
Discussion:
Four Professional Development Coordinators, Brooke Kavan, Mark Brady, Ernie Valentine, and Amy Richards presented the Professional Development Spotlight on Principal Supports to the board. Brooke Kavan and Mark Brady have been with ESU 7 for eight years. Ernie Valentine and Amy Richards have been with ESU 7 for close to one year. Each board member present was given an ESU 7 Principal Supports 2023-24 handout as illustrated in the attached slides.
Ernie Valentine facilitates the New Principal Cohort. This academic year is the pilot program year for the New Principal Cohort. Six of the eight principals who participated were first year principals. Mark Brady and Brooke Kavan facilitate Principal Coaching. In the 2023-2024 academic year, there were a total of 25 participants for a total of 89 hours. Brooke Kavan and Professional Development Director Ostmeyer are the Leadership Learning Rounds (LLR) leads. This program was piloted in the academic year 2021-2022 with year one being in 2022-2023. In the 2023-2024 academic year, there were a total of nine participants for a total of 97 hours. Brooke Kavan and Mark Brady also facilitate the Principal Collab Zoom. The zoom is held five times per year. In the academic year 2023-2024, there were a total of 13 participants for a total of five hours. Principal Cluster had a total of 36 participants in the 2023-2024 academic year and Principal PD Day had a total of 11 participants. Questions from the board:
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6. Consent Agenda
Speaker(s):
Board President or Designee
Rationale:
Unless removed from the consent agenda, items identified within the consent agenda will be acted on at one time. If any Board member wishes to discuss an item, it must be removed from the consent agenda at which time the remaining items will be acted upon. Consent Agenda Includes:
Administrator Recommendation: Discuss, consider and take any action necessary to approve the consent agenda as presented.
Recommended Motion(s):
Discuss, consider and take any action necessary to approve the consent agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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6.1. Minutes
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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6.2. Presentation of Bills #77919 through #78097 totaling $1,067,904.11
Speaker(s):
Board President or Designee
Rationale:
The summary of bills for the current month total:$1,067,904.11 - Bills #77919 through #78097 General Activity Fund total: $377.78
Attachments:
()
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6.3. Reading of Article I, Section 6, A Concept of Administration
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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6.4. Reading of Article I, Section 6, B Administrator
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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6.5. Reading of Article I, Section 6, C Duty and Function of the Administrator
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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6.6. Reading of Article II, Section 6, B Notice of Budget Meeting
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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6.7. Reading of Article III, Section 1, D Requests, Cost, and Payment
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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6.8. Reading of Article III, Section 1, F Special Education Cooperative
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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6.9. Reading of Article III, Section 7, G Internet Safety Policy
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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6.10. Reading of Article IV, Section 2, A Staff Handbooks and Job Descriptions
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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6.11. Reading of Article V, Section 5, C Use of Restraints and Seclusion
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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6.12. Reading of Article V, Section 5, D Removal of Students and Interviews of Students
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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6.13. Reading of Article V, Section 5, E Animals at ESU 7
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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6.14. Reading of Article V, Section 6, A Student Parent Handbook
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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6.15. Reading of Article V, Section 6, B Search and Seizure
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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6.16. Reading of Article V, Section 6, C Anti-Bullying
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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6.17. Reading of Article V, Section 7, A Prohibition on Mandatory Medication
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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6.18. Reading of Article V, Section 7, B Dispensing Medications
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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6.19. Reading of Article V, Section 7, C Student Self-Management of Asthma, Anaphylaxis and Diabetes
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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6.20. Reading of Article V, Section 7, E Emergency Medical Aid
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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6.21. Reading of Article V, Section 7, F Wellness
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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6.22. Reading of Article V, Section 8, A Required Trainings
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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6.23. Reading of Article V, Section 9, A Procedures for Control of Infectious Diseases
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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6.24. Reading of Article V, Section 9, B Emergency Closure of ESU 7 Buildings
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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6.25. Reading of Article V, Section 9, C Emergency Exclusion of Persons from ESU 7
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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6.26. Reading of Article V, Section 10, A Student Fees
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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6.27. Reading of Article V, Section 11, A Safe Pupil Transportation Plan
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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6.28. Reading of Article V, Section 11, B Safe Driving Standard for Drivers
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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6.29. Resignations
Speaker(s):
Board President or designee
Rationale:
This is a consent item.
Attachments:
()
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6.30. Educational Service Unit Coordinating Council 2024-2025 Master Services Agreement
Speaker(s):
Board President or designee
Rationale:
This is a consent item.
Attachments:
()
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6.31. 2024-2025 Contract for Angel Mayberry, Early Learning Connection Grant Coordinator
Speaker(s):
Board President or designee
Rationale:
This is a consent item.
Attachments:
()
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6.32. 2024-2025 Non-Member Contract for Services
Speaker(s):
Board President or designee
Rationale:
Board Policy requires the Board to annually approve a Non-Member School Contract for Services Agreement.
Article III, Section 1, D Requests, Cost, and Payment This is a consent item.
Attachments:
()
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7. Handbook Committee Update - Handbook Approvals
Speaker(s):
Handbook Committee Chairperson
Rationale:
Annually, the Board of Educational Service Unit 7, will review and approve the ESU 7 Employee Handbook and ESU 7 Student/Parent Handbooks. The Handbook Committee will provide an update. Chairperson Dawn Lindsley will provide an overview of how the handbook revision process went this year and if any changes are necessary.
Committee Recommendation: Discuss, consider and take any action necessary to approve the ESU 7 Student/Parent Handbooks and the ESU 7 Employee Handbook as presented.
Recommended Motion(s):
Discuss, consider and take any action necessary to approve the ESU 7 Student/Parent Handbooks and the ESU 7 Employee Handbook as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Handbook Committee Chairperson, Dawn Lindsley, reviewed the Bridges handbook. The Bridges program will be a new program at ESU 7. The Bridges, Cen7ter, and Learning Academy handbooks are all similar. The highlighted information in the attached handbooks is information that was changed and/or updated. There does need to be a handbook for each program. Handbooks are reviewed and updated annually.
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8. Treasurer's Report
Speaker(s):
Board President or Designee
Rationale:
Review the breakdown of the Treasurer's Report.
Administrator Recommendation: Discuss, consider and take any action necessary to approve the Treasurer's Report as presented.
Recommended Motion(s):
Discuss, consider and take any action necessary to approve the Treasurer's Report as presented. Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Action(s):
No Action(s) have been added to this Agenda Item.
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9. Reading of Article I, Section 8, A Membership in Associations
Speaker(s):
Board President or Designee
Rationale:
Policy Added: Article I, Section 8, A Membership in Associations The Board may hold memberships in such organizations and associations as it may from time to time determine appropriate. The Board will list on the ESU’s website the organizations and memberships that the Board belongs to and the annual membership dues (if any) for such organizations and memberships, as well as the fees paid by the Board to any individual lobbyist or lobbying firm (if any).
Recommended Motion(s):
Discuss, consider and take all necessary action to approve Article I, Section 8, A Membership in Associations, as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Administrator Polk reviewed the added policy. The ESU 7 board holds memberships in the Nebraska Association of School Boards (NASB), Nebraska Rural Community Schools Association (NRCSA), Association of Educational Service Agencies (AESA), and the Columbus Chamber of Commerce. The memberships will be posted on the ESU 7 website in mid-July. The Educational Service Unit Coordinating Council pays for AESA, so ESU 7 does not pay for that membership.
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10. Reading of Article II, Section 6, A Notice to Public
Speaker(s):
Board President or Designee
Rationale:
The Board will give advance notice of meetings by publishing such notice in a newspaper of general circulation within the ESU’s jurisdiction, the Columbus Telegram and, if available, on such newspaper’s website. If a newspaper refuses, neglects, or is unable to timely publish such notice, then notice may be given by (1) posting on the newspaper’s website, if available, and (2) posting such notice in conspicuous public places within the ESU. The Board Secretary shall keep a written record of such postings.
Recommended Motion(s):
Discuss, consider and take all necessary action to approve Article II, Section 6, A Notice to Public, as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Administrator Polk reviewed the changes to the policy.
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11. Reading of Article II, Section 9, F Public Comment
Speaker(s):
Board President or Designee
Rationale:
Added Options - Need to select an option: For all meetings of the Board, individual speakers shall have up to 3 minutes to address the Board, and the Board shall hear up to 30 cumulative minutes of public comment. The Board may vote to modify these time limits when the Board deems appropriate. The President may implement other reasonable requirements for public comment, consistent with the Open Meetings Act. Members of the public will not be required to have their name placed on the agenda prior to the meeting in order to speak about items on the agenda. Members of the public who desire to address the Board will be required to identify himself or herself, including an address and the name of any organization represented by such person, unless the address requirement is waived to protect the security of the individual.
Speakers will be permitted to address the Board consistent with free speech rights. However, offensive language, defamatory remarks, and hostile conduct will not be tolerated. Further, charges or complaints against an ESU employee are not to be made for the first time at a public Board meeting without having followed the ESU complaint procedure, except in the case of a personnel hearing before the Board.
Recommended Motion(s):
Discuss, consider and take all necessary action to approve Article II, Section 9, F Public Comment, as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Administrator Polk reviewed the changes to the policy. There needs to be time and accumulated time for public comment specified in policy.
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12. Reading of Article III, Section 5, B General Guidelines
Speaker(s):
Board President or Designee
Rationale:
Added verbiage: Contracts for purchases, services, leases or rental and other agreements to encumber funds shall be made only with the approval of the Board or, where authorized by the Administrator or designee. Notwithstanding anything to the contrary, no employee may enter into any agreement or understanding on behalf of the ESU that may financially benefit the employee, member of the employee’s immediate family, or a business with which the employee is associated, unless the Board approves such contract or arrangement in advance.
Recommended Motion(s):
Discuss, consider and take all necessary action to approve Article III, Section 5, B General Guidelines, as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Administrator Polk reviewed the changes to the policy.
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13. Reading of Article IV, Section 5, G Other Employment
Speaker(s):
Board President or Designee
Rationale:
Change verbiage: Outside Employment: Employees of Unit 7 shall not engage in outside employment, conduct private business, or engage in activities that interfere with, or serve to be detrimental to, the faithful discharge of their duties and responsibility to ESU 7. Employees of ESU 7 shall not enter into contracts or agreements (whether written or oral) with school districts, Employees are to notify the ESU 7 Administrator of outside employment within five calendar days of accepting outside employment to the extent such is required for the ESU to comply with Nebraska School Employees Retirement System Act or other laws, or Board policy.
Recommended Motion(s):
Discuss, consider and take all necessary action to approve Reading of Article IV, Section 5, G Other Employment, as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Administrator Polk reviewed the changes to the policy. The policy language prohibits staff members who provide services to students as part of ESU 7 from providing services to them outside of working hours/summer.
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14. Contract Addendum for Chief Administrator Dr. Larianne Polk
Speaker(s):
Board President or designee
Rationale:
Due to the Interim Chief Administrator contract term beginning July 15, 2024, Dr. Larianne Polk's contract will need to be amended in order to provide ESU 7 with a Chief Administrator up until the beginning of the Interim Chief Adminstrator's term. This will amend Dr. Larianne Polk's contract term to end on July 14, 2024.
Recommendation: Discuss, consider and take any action necessary to approve the contract addendum for Chief Administrator Dr. Larianne Polk as presented.
Recommended Motion(s):
Discuss, consider and take any action necessary to approve the contract extension for Chief Administrator Dr. Larianne Polk as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
ESUs cannot be without a Chief Administrator for any period of time. Administrator Polk will be amended to stay on as the Chief Administrator until the Interim Chief Administrator's contract starts on July 15, 2024.
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15. Contract for Interim Chief Administrator Kris Elmshaeuser
Speaker(s):
Board President or designee
Rationale:
Interim Chief Administrator Kris Elmshaeuser's contract term will be July 15, 2024 through June 30, 2025.
Recommendation: Discuss, consider and take any action necessary to approve the contract for Interim Chief Administrator Kris Elmshaeuser as presented.
Recommended Motion(s):
Discuss, consider and take any action necessary to approve the contract for Interim Chief Administrator Kris Elmshaeuser as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Interim Chief Administrator Kris Elmshaeuser's contract term will be July 15, 2024 through June 30, 2025.
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16. Administrator's Report General
Speaker(s):
Administrator or Designee
Rationale:
Attachments:
()
Goals:
Discussion:
Administrator Polk reviewed the attached ESUCC document.
Board members Marni Danhauer and Bob Arp have submitted their re-election information. Board Secretary Jennifer Miller will be submitting her board resignation letter for the board to consider in June 2024. Administrator Polk spoke with the Twin River Superintendent, and he will see if he knows of anyone who may be interested in the upcoming board vacancy. Board Member Miller will do the same. Secretary to the Board, Mindy Reed, will start the vacancy process. There has been a lack of registration for the June 17, 2024, Boardsmanship Event. Administrator Polk will review the registrations on June 3, 2024, and will notify the board if we have enough board members registered to continue to hold the event. Lindsay is building a Lindsay Academy. The property was in Newman Grove school district, so the land was annexed to Lindsay. Lindsay is in the Humphrey school district so their boundary will change as a result. Due to this change in Humphrey boundary, the ESU 7 boundary will also change. Administrator Polk has submitted necessary paperwork to the NDE. Professional Development/Print Shop Update - June 1st is a key day in the print shop. The Print Shop guarantees teachers will have all orders submitted by June 1st in time for the first day of school. The Print Shop is piloting a new online tracker this year. The Professional Development department is gearing up for the summer and also having intentional conversations about the Fall. The Nebraska Cybersecurity Network has hired an engineer, trainer, and a Director. |
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16.1. Goal Update
Speaker(s):
Administrator or Designee
Rationale:
Attachments:
()
Goals:
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16.2. Services Update
Speaker(s):
Administrator or Designee
Rationale:
Discussion:
There have been conversations with different states about using SIMPL.
PD Day Update - The Agency Team has been divided into work groups. The majority of the Agency Team are not on campus during the summer. |
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16.3. Facilities Update
Speaker(s):
Administrator or Designee
Rationale:
The Administrator will provide a facilities update during this item.
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16.4. Personnel
Speaker(s):
Administrator or designee
Rationale:
New Hires:
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16.4.1. Migrant Education Program Summer Work Agreements
Speaker(s):
Administrator or designee
Rationale:
2024 Migrant Education Summer Programs
The Migrant Education Program (MEP) will have summer enrichment programs during the months of June and July. The Learning Academy site will include migrant students from the ESU 7 area. Norris School District in Firth will also be a site for a migrant summer program. Other areas where MEP staff will facilitate programs include O'Neill, Ainsworth, and Schuyler. MEP staff will provide summer activities to all students in every other community not providing a program site. The following 2024 summer staff are recommended for employment. ESU 7 Staff: Cindy Lorentzen Susan Doehling Barbara Raya Cory Waite Nichole Flynn Isabelle Short Shanda Hall (Waiting on paperwork) ESU 7 Drivers: Chris Barber Harriet Nalumansi Jeri Glenn District Reimbursement: Tina Reeg - Twin River Nicole Bishop - Norris |
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16.5. Legislative Update
Speaker(s):
Administrator or Designee
Rationale:
Special Session Update
Attachments:
()
Discussion:
Administrator Polk discussed the outstanding potential special session.
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17. Committee Reports
Speaker(s):
Committee Chair
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17.1. Budget Committee Report
Speaker(s):
Budget Committee Chair
Rationale:
Budget Committee Chairperson Gary Wieseler will provide an update.
Committee Recommendation:
Discussion:
Budget Committee Chairperson Gary Weisler provided an update to the board. The Budget Committee reviewed the Special Education budget and part of the Levy funding budget. The committee goes line by line in the budget summary. Any increase in costs is typically staff related. The budget revenue is broken down into contracted services, levy, and grants. The estimate on valuations came at over 12%. Next month, the Budget Committee will go through the Grants budgets and any substantial changes to those reviewed by the committee today. Administrator Polk will work with the Interim Chief Administrator to make sure everything is ready for the September Budget Hearing.
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17.2. Buildings and Grounds Committee Report
Speaker(s):
Buildings and Grounds Committee Chair
Rationale:
A future Buildings & Grounds Committee Meeting needs to be scheduled. Possible date and time:
Committee Recommendation:
Discussion:
The next Buildings and Grounds Committee meeting will be scheduled on June 4th after 1pm.
Business Manager Linda Shefcyk is working with Rutt's on the HVAC control system and timeline for invoices. |
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18. Adjournment
Speaker(s):
Board President or Designee
Discussion:
Meeting adjourned at 6:51pm.
Minutes respectfully submitted by Mindy Reed, Recording Secretary to the ESU 7 Board. |
