Public Meeting Agenda: March 16, 2015 at 7:00 PM - Regular Board of Directors Meeting

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March 16, 2015 at 7:00 PM - Regular Board of Directors Meeting Agenda

March 16, 2015 at 7:00 PM - Regular Board of Directors Meeting
1. Call the meeting to order
Speaker(s):  Richard Stephens
Agenda Item Type:  Procedural Item
Rationale: 

LEADERSHIP  •  SERVICE  •  SUPPORT  -  ESU 7 Mission Statement


Notice of this meeting was given in advance according to State Law 84-1411, by giving notice of the meeting to the public on ESU 7 website www.esu7.org and posted at location of meeting.  Notice of this meeting was also given in advance to all members of the Board of Directors.  Availability of the agenda and purpose of the hearing was communicated in the advance notice of the meeting and in the notice to the members of this hearing. All proceedings of the Board of Directors were taken while the convened hearing was open to the attendance of the public.


Discussion:  Vice President Richard Stephens conducted the meeting in President Don Ellison's absence.
1.1. Notification of Open Meetings Law
Speaker(s):  Richard Stephens
Agenda Item Type:  Procedural Item
Rationale:  This meeting has been preceded by advance notice and is hereby declared to be in open session.  A copy of the Open Meetings Act is posted in the meeting room.
1.2. Roll Call
Speaker(s):  Richard Stephens
Agenda Item Type:  Procedural Item
1.3. Pledge of Allegiance
Speaker(s):  Richard Stephens
Agenda Item Type:  Procedural Item
2. Public Forum
Agenda Item Type:  Procedural Item
2.1. Welcome Visitors
Speaker(s):  Richard Stephens
Agenda Item Type:  Procedural Item
2.2. Public Comment
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Rationale:  The board has the discretion to limit the amount of time set aside for public participation. 


Citizens wishing to address the board on a certain agenda item must notify the Educational Service Unit administrator prior to the board meeting.  Citizens wishing to present petitions to the board may do so at this time.  However, the board will only receive the petitions and not act upon them or their contents.

Public Participation in Board Meetings Policy 1.02.02
Attachments:
3. Sequence of Agenda
Speaker(s):  Richard Stephens
Agenda Item Type:  Procedural Item
Rationale:  The sequence of agenda topics is subject to change at the discretion of the board. 

Order of Business, Regular Meetings Policy 1.02.01

Attachments:
3.1. AdvancED Update
Speaker(s):  Professional Services Team
Agenda Item Type:  Information Item
Rationale:  Professional Services Team will report on progress of the goals as identified from AdvancED recommendations and Strategic Planning. 
Discussion:  Brian Hale discussed communication and marketing plans. Additional ESU 7 members from the communication and marketing group were present and shared their work and progress.
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
4. Action Items
Agenda Item Type:  Action Item
4.1. Board Absences
Speaker(s):  Richard Stephens
Agenda Item Type:  Action Item
Rationale: 


 
Don Ellison, Jennifer Miller, Richard Luebbe Absent



Staff Recommendation: Discuss, consider and take action to approve the board absences. 
Recommended Motion(s):  Motion to approve absent board directors Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve absent board directors Passed with a motion by Doug Kluth and a second by Joyce Baumert.
No Action(s) have been added to this Agenda Item.
Discussion:  Don Ellison, Jennifer Miller, Richard Luebbe Absent
4.2. Approval of Minutes
Speaker(s):  Richard Stephens
Agenda Item Type:  Action Item
Rationale: 

Recommendation: Discuss, consider and take all necessary action to approve the minutes as presented.
Recommended Motion(s):  Minutes as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Minutes as presented with Maple Room noted as correction as to location of meeting Passed with a motion by Terry Fusco and a second by Doug Pauley.
No Action(s) have been added to this Agenda Item.
Attachments:
4.3. Treasurer's Report
Speaker(s):  Richard Stephens
Agenda Item Type:  Action Item
Rationale: 

Recommendation: Discuss, consider and take all necessary action to approve Treasurer's Report as presented.
Recommended Motion(s):  Treasurer's Report as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Treasurer's Report as presented Passed with a motion by Wendy Rahtz and a second by Bob Norvell.
No Action(s) have been added to this Agenda Item.
Attachments:
4.4. Presentation of Bills
Speaker(s):  Richard Stephens
Agenda Item Type:  Action Item
Rationale:  The summary of bills for the current month total: $718,801.11 - Bills #60917 through 61065.
Inservice bills total: $20.00
Excess lodging total:  Doris Younes, Midwest Behavior Symposium, KC $73.12
Other bills exceeding $5,000.00 are attached.

SPED Arrears:Clarkson $3043.15,  CPS $8542.01, ESU 6 $3445.02, Elk Horn $230.85, Grand Island $498.29,  O’Neill $108.21, Palmer $122.85
TECH Arrears:Clarkson $105.00, Immanuel Lutheran $12.50, Twin River $3,965.85, Humphrey $25.00, Schuyler $342.50


Recommendation: Discuss, consider and take all necessary action to approve bills as presented.
Recommended Motion(s):  Bills as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Bills as presented Passed with a motion by Jack Young and a second by Doug Pauley.
No Action(s) have been added to this Agenda Item.
Discussion:  The summary of bills for the current month total: $718,801.11 - Bills #60917 through 61065. Inservice bills total: $20.00 Excess lodging total: Doris Younes, Midwest Behavior Symposium, KC $73.12 Other bills exceeding $5,000.00 are attached. SPED Arrears:Clarkson $3043.15, CPS $8542.01, ESU 6 $3445.02, Elk Horn $230.85, Grand Island $498.29, O’Neill $108.21, Palmer $122.85 TECH Arrears:Clarkson $105.00, Immanuel Lutheran $12.50, Twin River $3,965.85, Humphrey $25.00, Schuyler $342.50
Attachments:
4.5. Authorization of Purchase Exceeding $5,000
Speaker(s):  Dee Condon
Agenda Item Type:  Action Item
Rationale: 

Migrant Education is planning on sending 11 high school students and one adult to Washington D.C. for Close-Up in June of 2015. The payment will be the final payment for this year. According to Policy 2.03 Payment for Supplies and Bidding, prior Board authorization is required. 


Recommendation: Approve the Close-Up bill for $18,360.

Recommended Motion(s):  Approval of $18,360 bill for Close-Up Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Approval of $18,360 bill for Close-Up Passed with a motion by Doug Pauley and a second by Dan Hoesly.
No Action(s) have been added to this Agenda Item.
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
4.6. Approval of Professional Services Coordinator Contract
Speaker(s):  Larianne Polk
Agenda Item Type:  Action Item
Rationale: 

Mickey Carlson comes to ESU 7 from West Point Public Schools. She is the District Curriculum Director and currently coordinates and delivers professional development. She has taught a variety of courses from Freshman English to Senior Advanced Writing, and has gained experience in an alternative school setting.  Mickey's expertise, partnered with her engaging and energetic style, will be an asset to our ESU and the districts we support.


Recommendation:  Discuss consider and take any necessary action to approve the Professional Services Coordinator Contract for Michaele Lynne Carlson.
Recommended Motion(s):  Professional Services Coordinator Contract for Michaele Lynne Carlson Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Professional Services Coordinator Contract for Michaele Lynne Carlson Passed with a motion by Joyce Baumert and a second by Wendy Rahtz.
No Action(s) have been added to this Agenda Item.
Attachments:
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
4.7. Speech Language Pathologist Resignation
Speaker(s):  Darus Mettler
Agenda Item Type:  Action Item
Rationale:  Tara Grosch, Speech Language Pathologist, has submitted her letter of resignation effective at the conclusion of her contract.

Recommendation: Discuss, consider and take any necessary action to approve Tara Grosch's resignation.
Recommended Motion(s):  Tara Grosch's resignation Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Tara Grosch's resignation Passed with a motion by Terry Fusco and a second by Bob Norvell.
No Action(s) have been added to this Agenda Item.
Attachments:
4.8. Vision/OM Specialist Resignation
Speaker(s):  Darus Mettler
Agenda Item Type:  Action Item
Rationale:  Janet Reick, Vision/Orientation Mobility Specialist, has submitted her letter of resignation effective May 20, 2015.

Recommendation:  Discuss, consider and take any necessary action to approve the resignation of Janet Rieck.
Recommended Motion(s):  Janet Reick's resignation Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Janet Reick's resignation Passed with a motion by Doug Kluth and a second by Dan Hoesly.
No Action(s) have been added to this Agenda Item.
Attachments:
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
4.9. Secretary/Receptionist Resignation
Speaker(s):  Larianne Polk
Agenda Item Type:  Action Item
Rationale:  Mary Lou Hilger has submitted her letter of resignation effective at the end of her 2014-2015 contract year.


Recommendation:  Discuss, consider and take any necessary action to approve the resignation of Mary Lou Hilger.
Recommended Motion(s):  Mary Lou Hilger's resignation Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
With regret, Mary Lou Hilger's resignation Passed with a motion by Wendy Rahtz and a second by Joyce Baumert.
No Action(s) have been added to this Agenda Item.
Attachments:
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
4.10. Coordinating Agency for ESU 7 Special Ed Cooperative
Speaker(s):  Darus Mettler
Agenda Item Type:  Action Item
Rationale:  ESU 7 continues to serve as the coordinating agency for the ESU 7 Special Education Cooperative for 2015-2016.


Recommendation:  ESU to continue to serve as the coordinating agency for 2015-2016.
Recommended Motion(s):  ESU 7 to serve as Special Education Cooperative for 2015-2016 Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
ESU 7 to serve as Special Education Cooperative for 2015-2016 Passed with a motion by Jack Young and a second by Bob Norvell.
No Action(s) have been added to this Agenda Item.
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
4.11. Professional Employment Contracts
Speaker(s):  Larianne Polk
Agenda Item Type:  Action Item
Rationale: 

Recommendation: Offer employment contracts for 2015-2016 to the following: Dan Ellsworth 245 days, Barb Friesth 245 days, Marci Ostmeyer 245 days, Beth Kabes 245 days, Otis Pierce 245 days, Darus Mettler 245 days for Educational Service Unit 7 employment.
Recommended Motion(s):  Employment contracts for 2015-2016 for the following: Dan Ellsworth 245 days, Barb Friesth 245 days, Marci Ostmeyer 245 days, Beth Kabes 245 days, Otis Pierce 245 days, Darus Mettler 245 days Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Employment contracts for 2015-2016 for the following: Dan Ellsworth 245 days, Barb Friesth 245 days, Marci Ostmeyer 245 days, Beth Kabes 245 days, Otis Pierce 245 days, Darus Mettler 245 days Passed with a motion by Doug Pauley and a second by Joyce Baumert.
No Action(s) have been added to this Agenda Item.
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
4.12. Second Reading of Policy 2.03 Payment for Supplies and Bidding
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale:  LB 431 introduced by Senator Baker would increase the amount a school district may spend without formal formal bidding process from $40,000 to $100,000 and allow the State Board of Education to adjust the dollar amount every fifth year based on a formula in the bill. Although ESU's are not specifically mentioned this bill requires close consideration. Nebraska §73-106 currently defines the spending limit to be $40,000.


Recommendation: Discuss, consider and take all necessary action to table the second reading of Policy 2.03 Payment for Supplies and Bidding as presented until Nebraska Legislature comes to a decision on LB 431.
Recommended Motion(s):  The tabling of Policy 2.03 Payment for Supplies and Bidding Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Until LB431 is resolved, the tabling of Policy 2.03 Payment for Supplies and Bidding Passed with a motion by Doug Kluth and a second by Jack Young.
No Action(s) have been added to this Agenda Item.
Attachments:
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
4.13. First Reading of Policy 3.10 Expenses Related to Educational Service Unit 7 Employees
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 

Recommendation: Discuss, consider and take all necessary action to approve the first reading of Policy 3.10 Expenses Related to Educational Service Unit 7 Employees as presented and advance it to the next meeting for second reading.
Recommended Motion(s):  First reading of Policy 3.10 Expenses Related to Educational Service Unit 7 Employees and its advancement to the April meeting Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
First reading of Policy 3.10 Expenses Related to Educational Service Unit 7 Employees and its advancement to the April meeting Passed with a motion by Terry Fusco and a second by Wendy Rahtz.
No Action(s) have been added to this Agenda Item.
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
4.14. Negotiations
Speaker(s):  Negotiations Commiittee
Agenda Item Type:  Action Item
Rationale: 

 






Recommended Motion(s):  2015-2016 total compensation package of XXX% increase for PST Passed with a motion by Board Member #1 and a second by Board Member #2.
4.14.1. Professional Services Team Compensation for 2015-2016 Term
Speaker(s):  Negotiations Commiittee
Agenda Item Type:  Action Item
Rationale:  Recommendation: Discuss, consider and take any necessary action to approve the total compensation for PST for 2015-2016 term. 
Action(s):
2015-2016 total compensation package of 4.08% increase for Professional Services Team Passed with a motion by Doug Kluth and a second by Doug Pauley.
No Action(s) have been added to this Agenda Item.
4.14.2. Classified Staff Compensation for 2015-2016 term
Speaker(s):  Negotiations Commiittee
Agenda Item Type:  Action Item
Rationale:  Recommendation: Discuss, consider and take any necessary action to approve the total compensation for classified staff for the 2015-2016 term.
Recommended Motion(s):  2015-2016 total compensation package of XXX% increase for classified staff Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
2015-2016 total compensation package of 4.46% increase for classified staff Passed with a motion by Doug Kluth and a second by Wendy Rahtz.
No Action(s) have been added to this Agenda Item.
4.14.3. Special Education Para Educator compensation for 2015-2016 Term
Speaker(s):  Negotiations Commiittee
Agenda Item Type:  Action Item
Rationale:  Recommendation: Discuss, consider and take any necessary action to approve the total compensation for special education para educators for the 2015-2016 term.
Recommended Motion(s):  2015-2016 total compensation package of XXXX% increase for special education para educators Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
2015-2016 total compensation package of 10.15% increase for special education para educators Passed with a motion by Doug Kluth and a second by Terry Fusco.
No Action(s) have been added to this Agenda Item.
4.14.4. Special Ed Specialty Educator Compensation for 2015-2016
Agenda Item Type:  Action Item
Rationale:  Discuss, consider and take any necessary action to approve the total compensation for Special Ed Grant Educators for 2015-2016 term.
Recommended Motion(s):  2015-2016 total compensation package of 3.2575% for Special Ed Grant Educators Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
2015-2016 total compensation package of 3.2575% for Special Ed Grant Educators Passed with a motion by Doug Kluth and a second by Jack Young.
No Action(s) have been added to this Agenda Item.
4.14.5. ESU Administrator Compensation for 2015-2016 Term
Speaker(s):  Negotiations Commiittee
Agenda Item Type:  Action Item
Rationale:  Recommendation: Discuss, consider and take any necessary action to approve the total compensation for ESU Administrator for the 2015-2016 term.
Recommended Motion(s):  2015-2016 total compensation package of XXXX% increase for ESU Administrator Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
2015-2016 total compensation package of 10% increase for ESU Administrator with an additional 2% increase if the administrator enrolls in an EdD Program Passed with a motion by Doug Kluth and a second by Terry Fusco.
No Action(s) have been added to this Agenda Item.
4.15. ESU 7 Administrator Contract Amendment
Speaker(s):  Larianne Polk
Agenda Item Type:  Action Item
Rationale: 

Recommendation:  Discuss, consider and take any necessary action to approve amended ESU 7 Administrator Contract.
Recommended Motion(s):  ESU 7 Amended Administrator Contract Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Amended ESU 7 Administrator Contract for 2015-2016 Passed with a motion by Joyce Baumert and a second by Doug Pauley.
No Action(s) have been added to this Agenda Item.
Attachments:
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
5. Discussion Items
Agenda Item Type:  Procedural Item
5.1. BrightBytes Clarity
Speaker(s):  Otis Pierce
Agenda Item Type:  Information Item
Rationale:  An update on the CASE for Service Agencies: BrightBytes Research Institute and Professional Learning Day for ESU7 schools using Clarity.
Discussion:  ESU 7 is participating in the Clarity for Service Agencies Pilot. As an ESU, we score in the Advanced range overall. We do have some areas we need to work on, but overall we are doing well. We surveyed all ESU 7 staff members. Otis Pierce also attended the BrightBytes Research Institute in San Francisco to dive into the data collected and start creating an action plan for ESU7. Eleven ESU7 schools also participated in a Professional Learning opportunity in Norfolk on March 16th provided by BrightBytes. It was similar to what Otis went through in San Francisco. The schools in attendance were: Osceola, East Butler, Boone Central, St. Michael’s, St. Edward, Humphrey, Howells-Dodge, Central City, Schuyler, Twin River, and Columbus. They all thought the day was good, and are looking forward to taking information back to their schools.
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
5.2. Spotlight School
Speaker(s):  Professional Services Team
Agenda Item Type:  Information Item
Rationale:  The board will be updated as to the Leadership, Services, and Support of a member school district.
Discussion:  Marci Ostmeyer gave a spotlight of Cross County Public Schools and shared leadership, services and support provided to Cross County.
5.3. Administrator's Report
Speaker(s):  Larianne Polk
Agenda Item Type:  Information Item
Rationale:  Recognition Dinner
Americorps
Facilities Update
Statewide Update
Administrator's Goals Update
Discussion:  The Board Meeting on April 20th will begin at 4:00 at ESU 7. The Recognition Program will begin at 5:30 at Elks Club and dinner will be served at 6:00. Americorps is confirmed to arrive April 30 and will conclude June 11. A committee has been established to organize the work schedule. A representative from Americorps will visit our ESU next week. The Professional Services Team will be restructured to better utilize the talents of our professional staff. Professional Development Department, formally Staff Development, involves Marci Ostmeyer, Barb Friesth, and Mickey Carlson and will expand to include Beth Kabes, and Otis Pierce. Marci Ostmeyer has been assigned the responsibility of Professional Development Director. Progress is being made with the painting, bathrooms improvements and removal of bushes. The Northeast Nebraska Network Consortium is pursuing a contract to participate in a single sign on pilot. Educational Service Unit Coordinating Council met March 4-5 in Holdrege. Minutes from that meeting are available at https://meeting.nasbonline.org/public/Meeting.aspx?PublicAgencyID=4409&PublicMeetingID=9182&AgencyTypeID=1 by clicking on the link in item #4. At this point, all Administrator goals have been met. Planning for board retreat continues.
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
6. Adjournment
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 

Recommendation:
 Motion to adjourn.
Recommended Motion(s):  Adjournment of meeting at pm Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Adjournment of meeting at 9:25 pm Passed with a motion by Dan Hoesly and a second by Bob Norvell.
No Action(s) have been added to this Agenda Item.
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