Public Meeting Agenda: May 18, 2015 at 7:00 PM - Regular Board of Directors Meeting

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May 18, 2015 at 7:00 PM - Regular Board of Directors Meeting Agenda

May 18, 2015 at 7:00 PM - Regular Board of Directors Meeting
1. Call the meeting to order
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Rationale: 

LEADERSHIP  •  SERVICE  •  SUPPORT  -  ESU 7 Mission Statement


Notice of this meeting was given in advance according to State Law 84-1411, by giving notice of the meeting to the public on ESU 7 website www.esu7.org and posted at location of meeting.  Notice of this meeting was also given in advance to all members of the Board of Directors.  Availability of the agenda and purpose of the hearing was communicated in the advance notice of the meeting and in the notice to the members of this hearing. All proceedings of the Board of Directors were taken while the convened hearing was open to the attendance of the public.


1.1. Notification of Open Meetings Law
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Rationale:  This meeting has been preceded by advance notice and is hereby declared to be in open session.  A copy of the Open Meetings Act is posted in the meeting room.
1.2. Roll Call
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Discussion:  Staff present: Larianne Polk, Administrator, Darus Mettler, SPED Administrator, Linda Shefcyk, Business Manager, Mary Lou Hilger, Secretary to the Board of Directors, Dee Condon, Migrant Director, PST Barb Friesth
1.3. Pledge of Allegiance
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Discussion:  All members participated in the Pledge of Allegiance
2. Public Forum
Agenda Item Type:  Procedural Item
2.1. Welcome Visitors
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Discussion:  Others present were Americorps.
2.2. Public Comment
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Rationale:  The board has the discretion to limit the amount of time set aside for public participation. 


Citizens wishing to address the board on a certain agenda item must notify the Educational Service Unit administrator prior to the board meeting.  Citizens wishing to present petitions to the board may do so at this time.  However, the board will only receive the petitions and not act upon them or their contents.

Public Participation in Board Meetings Policy 1.02.02
Discussion:  No public comments provided.
3. Approval of Agenda
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale:  The sequence of agenda topics is subject to change at the discretion of the board. Discussion Item Americorps Presentation has been moved to Item III.A. in order to accommodate for guest speakers.

Order of Business, Regular Meetings Policy 1.02.01

Recommendation: Discuss, consider and take any necessary action to approve agenda as amended.
Recommended Motion(s):  Agenda as amended Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Agenda as amended Passed with a motion by Joyce Baumert and a second by Doug Pauley.
No Action(s) have been added to this Agenda Item.
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
3.1. Americorps Presentation
Speaker(s):  Americorps
Agenda Item Type:  Information Item
Rationale:  The Americorps NNNC will provide information to the board about their program and the projects they are completing for ESU 7.
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
4. Approval of Minutes
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 

Recommendation: Discuss, consider and take all necessary action to approve the minutes as presented.
Recommended Motion(s):  Minutes as corrected Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Minutes as corrected Passed with a motion by Jack Young and a second by Joyce Baumert.
No Action(s) have been added to this Agenda Item.
Attachments:
5. Action Items
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
5.1. Board Absences
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 
Recommendation: Discuss, consider and take action to approve the board absences. 

 
Recommended Motion(s):  Motion to approve absent board directors Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve absent board directors Passed with a motion by Wendy Rahtz and a second by Bob Norvell.
No Action(s) have been added to this Agenda Item.
5.2. Treasurer's Report
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 

Recommendation: Discuss, consider and take all necessary action to approve Treasurer's Report as presented.
Recommended Motion(s):  Treasurer's Report as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Treasurer's Report as presented Passed with a motion by Terry Fusco and a second by Bob Norvell.
No Action(s) have been added to this Agenda Item.
Attachments:
5.3. Presentation of Bills
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale:  The summary of bills for the current month total:$638,178.17 - Bills #61252 through #61426
Inservice bills total: $55.96

SPED Arrears: CPS March billing $7,941.28, ESU 6 $2,702.54, Grand Island $498.29, Leigh $5,965.16
TECH Arrears: Cross Co. $158.75, East Butler $372.50, Humphrey $1,401.25, Lakeview $687.50,
Schuyler $1,488.90, St. John Lutheran $177.57


Recommendation: Discuss, consider and take all necessary action to approve bills as presented.
Recommended Motion(s):  Bills as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Bills as presented Passed with a motion by Wendy Rahtz and a second by Jack Young.
No Action(s) have been added to this Agenda Item.
Discussion:  The summary of bills for the current month total:$638,178.17 - Bills #61252 through #61426 Inservice bills total: $55.96 SPED Arrears: CPS March billing $7,941.28, ESU 6 $2,702.54, Grand Island $498.29, Leigh $5,965.16 TECH Arrears: Cross Co. $158.75, East Butler $372.50, Humphrey $1,401.25, Lakeview $687.50, Schuyler $1,488.90, St. John Lutheran $177.57
Attachments:
5.4. SPED Contract
Speaker(s):  Darus Mettler
Agenda Item Type:  Action Item
Rationale: 

Meghan McKeone-Schwank is a school psychology intern from the University of Nebraska at Kearney.  Meghan holds a Bachelor of Arts Degree in Education from the University of Nebraska at Kearney and is working towards completing an Education Specialist Degree in School Psychology.  Her most recent work experiences include being a graduate assistant in the Counseling and School Psychology Department at UNK, as well as teaching summer school at Lexington Public Schools.  Meghan’s husband is a native of Columbus, and they will be moving to Columbus in May.

Recommendation: Discuss, consider and take action to approve contract for Meghan McKeone-Schwank, School Psychologist Intern.
Recommended Motion(s):  School Psychologist Intern Contract for Meghan McKeone-Schwank (2015-2016) Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
School Psychologist Intern Contract for Meghan McKeone-Schwank (2015-2016) Passed with a motion by Doug Kluth and a second by Jack Young.
No Action(s) have been added to this Agenda Item.
Attachments:
Goals:
  • Communication and Marketing
  • Partnerships
5.5. SPED Contract
Speaker(s):  Darus Mettler
Agenda Item Type:  Action Item
Rationale: 

Cassandra Prothman will be a second year school psychologist, joining our team from ESU 8 where she has been employed since her internship.  Cassie grew up outside of Columbus and currently resides in Norfolk.  Cassie holds a Bachelor of Science Degree in Psychology from the University of Nebraska at Omaha, and an Education Specialist Degree in School Psychology from the University of Nebraska at Kearney.  While at ESU 8, Cassie was a member of the Autism Spectrum Disorders Team and gained experience working with the Response to Intervention (RTI) Model.  Cassie is interested in professional development and exploring leadership opportunities.

Recommendation: Discuss, consider and take action to approve contract for Cassandra Prothman, School Psychologist

Recommended Motion(s):  School Psychologist contract for Cassandra Prothman, (2015-2016) Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
School Psychologist contract for Cassandra Prothman, (2015-2016) Passed with a motion by Joyce Baumert and a second by Bob Norvell.
No Action(s) have been added to this Agenda Item.
Attachments:
Goals:
  • Communication and Marketing
  • Partnerships
5.6. SLP Coordinator/ILCD Faciitator Position
Speaker(s):  Darus Mettler
Agenda Item Type:  Action Item
Rationale:  Request to offer candidate for SLP Coordinator/ILCD Facilitator to begin at step 10 on salary schedule. Excerpt from 2015-2016 Master Agreement is below:

II. Salary Schedule Initial Placement
Initial placement of a newly hired employee with no teaching experience shall be on step one (1) of the index schedule. For a newly hired employee with previous teaching experience, the Board shall credit the employee with each year of previous full-time teaching experience, up to seven (7) years, which the employee earned serving in an accredited school system. Up to two (2) years may be added to the salary schedule for experience gained in a non-educational work setting that is directly related to a teaching assignment that has been identified by the administrator as having scarce applicants.

Recommendation: Discuss, consider and take action to approve request to offer candidate for SLP Coordinator/ILCD Facilitator to begin at step 10 on salary schedule.
Recommended Motion(s):  Request to offer candidate for SLP Coordinator/ILCD Facilitator to begin at step 10 on salary schedule Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Request to offer current candidate for SLP Coordinator/ILCD Facilitator to begin at step 10 on salary schedule Passed with a motion by Doug Kluth and a second by Wendy Rahtz.
No Action(s) have been added to this Agenda Item.
Goals:
  • Communication and Marketing
  • Data
5.7. ESUCC Master Services Agreement
Speaker(s):  Larianne Polk
Agenda Item Type:  Action Item
Rationale:  The 2015-2016 ESUCC Master Services Agreement has been received and is attached. The document includes the Master Services Agreement and a summary of fees and projects.

Recommendation: Discuss, consider and take action to approve the Master Services Agreement for ESUCC for 2015-2016.
Recommended Motion(s):  Approval of Master Services Agreement for ESUCC for 2015-2016 Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Approval of Master Services Agreement for ESUCC for 2015-2016 Passed with a motion by Dan Hoesly and a second by Joyce Baumert.
No Action(s) have been added to this Agenda Item.
Attachments:
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
5.8. Second Reading of Policy 3.01 Term of Work Agreements
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 

Recommendation: Discuss, consider and take all necessary action to approve the second reading of Policy 3.01 Term of Work Agreements as presented.
Recommended Motion(s):  After second reading, Policy 3.01 Term of Work Agreements Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
After second reading, Policy 3.01 Term of Work Agreements Passed with a motion by Dan Hoesly and a second by Doug Pauley.
No Action(s) have been added to this Agenda Item.
5.9. First Reading of Policy 2.14 Disposition of Materials and Equipment
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 

Recommendation: Discuss, consider and take all necessary action to approve the first reading of Policy 2.14 Disposition of Materials and Equipment as presented and advance it to the next meeting for second reading.
Recommended Motion(s):  First reading of Policy 2.14 Disposition of Materials and Equipment and its advancement to the June meeting Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
First reading of Policy 2.14 Disposition of Materials and Equipment and its advancement to the June meeting Passed with a motion by Dan Hoesly and a second by Bob Norvell.
No Action(s) have been added to this Agenda Item.
Attachments:
5.10. Disposition of Inventory
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale:  A complete list of the obsolete titles will be available at the meeting. 


Recommendation: Discuss, consider and take action to remove items from inventory as presented.
Recommended Motion(s):  Removal of items presented from inventory Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Removal of items presented from inventory Passed with a motion by Doug Pauley and a second by Bob Norvell.
No Action(s) have been added to this Agenda Item.
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
5.11. Stipends Review
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale:  The board has conducted an annual review of the stipend payment procedure for the various grants that involve ESU 7. Current status is a payment of $15 per hour that is made to teachers for various grant projects up to a maximum of $105 to be paid for any given day.

Recommendation: Discuss, consider and take action to review current stipend procedures and make adjustments accordingly.
Recommended Motion(s):  Current stipend payment of $15.00 per hour for various grant projects up to a maximum of $105 to be paid for any given day will remain the same Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Current stipend payment of $15.00 per hour for various grant projects up to a maximum of $105 to be paid for any given day will remain the same Passed with a motion by Wendy Rahtz and a second by Joyce Baumert.
No Action(s) have been added to this Agenda Item.
Discussion:  The board has conducted an annual review of the stipend payment procedure for the various grants that involve ESU 7. Current status is a payment of $15 per hour that is made to teachers for various grant projects up to a maximum of $105 to be paid for any given day.
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
5.12. Classified/Non-Certificated Contracts 2015-2016
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 


Recommendation
:  Discuss, consider and take action to approve classified contracts for 2015-2016 for Debbie Adams, Chris Chvala, Janet Ciboron, Travis Kassing, Joan Hassebrook, Kerri Jo Krivohlavek, Nathan Pfeifer, Michele Sells, Linda Shefcyk, Nancy Smith, Cindy Wieser, Paulette Wieser, Angie Arndt, Mary Brakenhoff, Janell Brook, Tiffany Egger, Megan Graybill, Terri Hoesly, Kris Johnson, Megan Kassing, Becky Luchsinger, Melissa Olson, Traci Weverka, Cen7ter Tech

Recommended Motion(s):  Classified contracts for 2015-2016 for Debbie Adams, Chris Chvala, Janet Ciboron, Travis Kassing, Joan Hassebrook, Kerri Jo Krivohlavek, Nathan Pfeifer, Michele Sells, Linda Shefcyk, Nancy Smith, Cindy Wieser, Paulette Wieser, Angie Arndt, Mary Brakenhoff, Janell Brook, Tiffany Egger, Megan Graybill, Terri Hoesly, Kris Johnson, Megan Kassing, Becky Luchsinger, Melissa Olson, Traci Weverka, Cen7ter Tech Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Classified contracts for 2015-2016 for Debbie Adams, Chris Chvala, Janet Ciboron, Travis Kassing, Joan Hassebrook, Kerri Jo Krivohlavek, Nathan Pfeifer, Michele Sells, Linda Shefcyk, Nancy Smith, Cindy Wieser, Paulette Wieser, Angie Arndt, Mary Brakenhoff, Janell Brook, Tiffany Egger, Megan Graybill, Terri Hoesly, Kris Johnson, Megan Kassing, Becky Luchsinger, Melissa Olson, Traci Weverka, Cen7ter Tech Passed with a motion by Doug Kluth and a second by Jack Young.
No Action(s) have been added to this Agenda Item.
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
5.13. Summer Migrant Education Staff
Speaker(s):  Dee Condon
Agenda Item Type:  Action Item
Rationale: 
Recommendation: Discuss, consider and take action to approve work agreements for Summer Migrant Education Teachers: Mark Brady, Mytzy Rodriguez-Kufner, Cynthia Lorentzen, Kathryn Parlane, Brisa Sanchez, Dana Schultz; Paras: Janelle Brock, Jana Coble, Susan Doehling, Cory Waite, Rhonda Williams

Recommended Motion(s):  Work agreements for Summer Migrant Education Staff of Mark Brady, Mytzy Rodriguez-Kufner, Cynthia Lorentzen, Kathryn Parlane, Brisa Sanchez, Dana Schultz, Janelle Brock, Jana Coble, Susan Doehling, Cory Waite, Rhonda Williams Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Work agreements for Summer Migrant Education Staff of Mark Brady, Mytzy Rodriguez-Kufner, Cynthia Lorentzen, Kathryn Parlane, Brisa Sanchez, Dana Schultz, Janelle Brock, Jana Coble, Susan Doehling, Cory Waite, Rhonda Williams Passed with a motion by Jack Young and a second by Doug Pauley.
No Action(s) have been added to this Agenda Item.
5.14. Early Board Meeting Schedule for Summer
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale:  During the April Board Meeting, it was suggested to consider scheduling the June, July and August Board Meetings at an earlier time on the already scheduled dates.  The Board will discuss this possibility and make a decision as to this matter along with the specified time. 

Recommendation: Discuss, consider, and take any necessary action to approve the Summer Board Meeting Schedule.  
Discussion:  During the April Board Meeting, it was suggested to consider scheduling the June, July and August Board Meetings at an earlier time on the already scheduled dates. The Board will discuss this possibility and make a decision as to this matter along with the specified time. The earlier times suggested were conflicting with board members regular work hours and availability to attend. Due to lack of motion, no action taken.
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
6. Discussion Items
Agenda Item Type:  Procedural Item
6.1. Budget Committee Update
Speaker(s):  Chairman Terry Fusco
Agenda Item Type:  Information Item
Rationale:  Budget committee met to discuss in detail the budget worksheets for each department completed to date. Chairman Fusco will review the summary with the board.  The committee will meet again June 15, 2015.
Discussion:  Budget committee met to discuss in detail the budget worksheets for each department completed to date. Chairman Fusco will review the summary with the board. The committee will meet again June 15, 2015. Larianne Polk went over the Expenditure Revenue Budget for 2015-2016.
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
6.2. AdvancED Update
Speaker(s):  Professional Services Team
Agenda Item Type:  Information Item
Rationale:  Professional Services Team will report on progress of the goals as identified from AdvancED recommendations and Strategic Planning. 
Discussion:  Darus Mettler discussed and shared progress on Goal C Partnerships.
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
6.3. Spotlight School
Speaker(s):  Barb Friesth
Agenda Item Type:  Information Item
Rationale:  The board will be updated as to the Leadership, Services, and Support provided to Central City.
Discussion:  Barb Friesth gave a spotlight of Central City Public School and shared leadership, services and support provided to Central City.
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
6.4. Board Reports
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Information Item
Rationale:  The ESU 7 Board will discuss the board visits completed this 2014-2015 school year and make any recommendations for future visits. 

Bob Norvell will report on recent NESUBA Meeting. 

Discussion:  Board members discussed board visits completed this 2014-2015 school year to area schools. Recommendations for future visits include visits in May for CPS, stay in contact with area principals, survey boards. Bob Norvell reported on the NESUBA meeting. $10,000 from NESUBA will be donated to BrightBytes.
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
6.5. NETA and AQuESTT
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Information Item
Rationale:  ESU staff will report on insights gained from the NETA and AQuESTT Conferences. 
Discussion:  Otis, Beth, Marci went to NETA at . Best presentations he has been too.Great networking, and enhancing learning, technology training.
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
6.6. Administrator's Report
Speaker(s):  Larianne Polk
Agenda Item Type:  Information Item
Rationale:  Vacation Leave Report
Facilities Update
Statewide Update
Administrator's Goals
    Board Retreat Date June 18
ESUCC Update
Americorps Update
Legislative Update
Discussion:  Larianne gave her vacation leave report. Facilities update, rewiring for internet and putting on racks. Service unit has been organized within. Statewide update included Blending Learning more important for districts. ESUCC is cancelling contract with ESM for failure for completing contract. June 18 Board Retreat June 18th. Larianne gave Americorps cost update, good project with great success. Joette Post requested hearing after being notified of proposal to cancel contract.
Attachments:
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
7. Adjournment
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 

Recommendation:
 Motion to adjourn.
Recommended Motion(s):  Adjournment of meeting at pm Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Adjournment of meeting at pm Passed with a motion by Dan Hoesly and a second by Jack Young.
No Action(s) have been added to this Agenda Item.
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