Public Meeting Agenda: July 20, 2015 at 7:00 PM - Regular Board of Directors Meeting

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July 20, 2015 at 7:00 PM - Regular Board of Directors Meeting Agenda

July 20, 2015 at 7:00 PM - Regular Board of Directors Meeting
1. Call the meeting to order
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Rationale: 

LEADERSHIP  •  SERVICE  •  SUPPORT  -  ESU 7 Mission Statement


Notice of this meeting was given in advance according to State Law 84-1411, by giving notice of the meeting to the public on ESU 7 website www.esu7.org and posted at location of meeting.  Notice of this meeting was also given in advance to all members of the Board of Directors.  Availability of the agenda and purpose of the hearing was communicated in the advance notice of the meeting and in the notice to the members of this hearing. All proceedings of the Board of Directors were taken while the convened hearing was open to the attendance of the public.


Discussion:  Called to order at 7:05PM
1.1. Notification of Open Meetings Law
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Rationale:  This meeting has been preceded by advance notice and is hereby declared to be in open session.  A copy of the Open Meetings Act is posted in the meeting room.
1.2. Roll Call
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
1.3. Pledge of Allegiance
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
2. Public Forum
Agenda Item Type:  Procedural Item
2.1. Welcome Visitors
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
2.2. Public Comment
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Rationale:  The board has the discretion to limit the amount of time set aside for public participation. 


Citizens wishing to address the board on a certain agenda item must notify the Educational Service Unit administrator prior to the board meeting.  Citizens wishing to present petitions to the board may do so at this time.  However, the board will only receive the petitions and not act upon them or their contents.

Public Participation in Board Meetings Policy 1.02.02
3. Approval of Agenda
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale:  The sequence of agenda topics is subject to change at the discretion of the board. 

Order of Business, Regular Meetings Policy 1.02.01

Recommendation: Discuss, consider and take any necessary action to approve agenda.
Recommended Motion(s):  Agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Agenda as presented Passed with a motion by Dan Hoesly and a second by Terry Fusco.
No Action(s) have been added to this Agenda Item.
4. Approval of Minutes
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 

Recommendation: Discuss, consider and take all necessary action to approve the minutes as presented.
Recommended Motion(s):  Minutes as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Minutes as presented Passed with a motion by Bob Norvell and a second by Dan Hoesly.
No Action(s) have been added to this Agenda Item.
Attachments:
5. Action Items
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
5.1. Board Absences
Agenda Item Type:  Action Item
Rationale:  Recommendation: Discuss, consider and take any necessary action to approve the board absences.
Recommended Motion(s):  Board absences were approved and Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Board absences were approved and Passed with a motion by Bob Norvell and a second by Dan Hoesly.
No Action(s) have been added to this Agenda Item.
5.2. Treasurer's Report
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 

Recommendation: Discuss, consider and take all necessary action to approve Treasurer's Report as presented.
Recommended Motion(s):  Treasurer's Report as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Treasurer's Report as presented Passed with a motion by Terry Fusco and a second by Dan Hoesly.
No Action(s) have been added to this Agenda Item.
Attachments:
5.3. Presentation of Bills
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 

The summary of bills for the current month total:$725,739.72 - Bill #61597 through #61793

Tech Arrears: Boone Central $603.00, Cross Co.$567.50, Fullerton $426.25, High Plains $847.50, Humphrey $1,590.00, Lakeview $822.50, Leigh $91.25, Palmer $70.00, Schuyler $1,488.90, St. Edward $100.00, Twin River $2,278.75.

SPED Arrears: None


Recommendation: Discuss, consider and take all necessary action to approve bills as presented.

Recommended Motion(s):  Bills as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Bills as presented Passed with a motion by Jennifer Miller and a second by Richard Stephens.
No Action(s) have been added to this Agenda Item.
Attachments:
5.4. Grant Contracts
Speaker(s):  Darus Mettler/Dee Condon
Agenda Item Type:  Action Item
Rationale: 

Employee contracts offered to Sonja Chatfield-Peetz, Autism Spectrum Disorders Grant Coordinator, Cynthia Alarcon, Migrant Education Grant Coordinator, Danielle Waite, Program Analyst, Gricelda Brabec, Migrant Education Recruiter, Isaura Barreto, Migrant Education Recruiter, Diana Garcia, Migrant Education Recruiter, Darlene Rodriguez, Migrant Education Recruiter, Vanessa Gascon-Guarcas, Migrant Education PAC, Melinda Velecela, Migrant Service Provider, Migrant Tutors for Columbus Public Elementary.

 

Recommendation: Discuss, consider and take action to  approve the employee contracts for Sonja Chatfield-Peetz, Autism Spectrum Disorders Grant Coordinator, Cynthia Alarcon, Migrant Education Grant Coordinator, Danielle Waite, Program Analyst, Gricelda Brabec, Migrant Education Recruiter, Isaura Barreto, Migrant Education Recruiter, Diana Garcia, Migrant Education Recruiter, Darlene Rodriguez, Migrant Education Recruiter, Vanessa Gascon-Guarcas, Migrant Education PAC, Melinda Velecela, Migrant Service Provider, Migrant Tutors for Columbus Public Elementary.

 

 

Recommended Motion(s):  Employee contracts for Sonja Chatfield-Peetz, Autism Spectrum Disorders Grant Coordinator, Cynthia Alarcon, Migrant Education Grant Coordinator, Danielle Waite, Program Analyst, Gricelda Brabec, Migrant Education Recruiter, Isaura Barreto, Migrant Education Recruiter, Diana Garcia, Migrant Education Recruiter, Darlene Rodriguez, Migrant Education Recruiter, Vanessa Gascon-Guarcas, Migrant Education PAC, Melinda Velecela, Migrant Service Provider, Migrant Tutors for Columbus Public Elementary Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Employee contracts for Sonja Chatfield-Peetz, Autism Spectrum Disorders Grant Coordinator, Cynthia Alarcon, Migrant Education Grant Coordinator, Danielle Waite, Program Analyst, Gricelda Brabec, Migrant Education Recruiter, Isaura Barreto, Migrant Education Recruiter, Diana Garcia, Migrant Education Recruiter, Darlene Rodriguez, Migrant Education Recruiter, Vanessa Gascon-Guarcas, Migrant Education PAC, Melinda Velecela, Migrant Service Provider, Migrant Tutors for Columbus Public Elementary Passed with a motion by Joyce Baumert and a second by Jack Young.
No Action(s) have been added to this Agenda Item.
Attachments:
Goals:
  • Partnerships
5.5. PST Contract Amendment
Speaker(s):  Larianne Polk
Agenda Item Type:  Action Item
Rationale: 

Due to changing personal responsibilities, Barb Friesth, Professional Development Coordinator is requesting her 2015-2016 contract to decrease from 245 (1.0 FTE) days to 200 (.82 FTE) days.

 

Recommendation: Discuss, consider and take all necessary action to approve the amendment to Barb Friesth's, Professional Development Coordinator contract.

Recommended Motion(s):  The amendment to Barb Friesth's, Professional Development Coordinator contract Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
The amendment to Barb Friesth's, Professional Development Coordinator contract Passed with a motion by Richard Stephens and a second by Terry Fusco.
No Action(s) have been added to this Agenda Item.
Attachments:
Goals:
  • Partnerships
5.6. SPED Resignation
Speaker(s):  Darus Mettler
Agenda Item Type:  Action Item
Rationale: 

Joette Post,  Speech Language Pathologist, has submitted her letter of resignation effective immediately. Letter of resignation and associated agreement is attached.

 

Recommendation: Discuss, consider and take any necessary action to approve the resignation of Joette Post.

Recommended Motion(s):  The resignation of Joette Post,Speech Language Pathologist Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
The resignation of Joette Post,Speech Language Pathologist Passed with a motion by Dan Hoesly and a second by Joyce Baumert.
No Action(s) have been added to this Agenda Item.
Attachments:
Goals:
  • Partnerships
5.7. Budget Hearing
Speaker(s):  Larianne Polk
Agenda Item Type:  Action Item
Rationale:  Recommendation: Discuss, consider and take any action necessary to approve the date for the 2015-2016 ESU 7 budget to be set as September 17th, 6:45 p.m. ESU 7 Oak Conference Room as the date, time, and location for the public hearing.
Recommended Motion(s):  Budget Hearing date of September 17th, 6:45 p.m. ESU 7 Oak Conference Room Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Budget Hearing date of September 17th, 6:45 p.m. ESU 7 Oak Conference Room Passed with a motion by Bob Norvell and a second by Doug Kluth.
No Action(s) have been added to this Agenda Item.
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
5.8. Tax Asking Hearing
Speaker(s):  Larianne Polk
Agenda Item Type:  Action Item
Rationale:  Recommendation: Discuss, consider and take any action necessary to set September 17th, 6:55 p.m. ESU 7 Oak Conference Room as the date, time, and location for the public hearing for 2015-2016 ESU 7 Tax Asking Request.
Recommended Motion(s):  September 17th, 6:55 p.m. ESU 7 Oak Conference Room as the date, time, and location for the public hearing for 2015-2016 ESU 7 Tax Asking Request Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
September 17th, 6:55 p.m. ESU 7 Oak Conference Room as the date, time, and location for the public hearing for 2015-2016 ESU 7 Tax Asking Request Passed with a motion by Terry Fusco and a second by Joyce Baumert.
No Action(s) have been added to this Agenda Item.
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
5.9. Budgeting for Additional 1%
Speaker(s):  Larianne Polk
Agenda Item Type:  Action Item
Rationale: 

Nebraska Statute allows an additional 1% in budgeted property tax asking requiring an affirmative vote of 75% of the governing body for approval.  These additional budget authority dollars remain critical as we continue to operate with the one and a half cent levy, no state aid funding for 2015-2016, and spending restrictions for the upcoming years.  The main impact for ESU 7 from this action would be to increase budget authority to potentially be used in the future a valuations might increase or additional state aid dollars become available.

Recommendation:  Discuss, consider and take any necessary action to approve the additional 1% in budgeted tax asking.

Recommended Motion(s):  Budgeting for additional 1% Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Budgeting for additional 1% Passed with a motion by Dan Hoesly and a second by Jack Young.
No Action(s) have been added to this Agenda Item.
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
5.10. NRCSA
Speaker(s):  Larianne Polk
Agenda Item Type:  Action Item
Rationale: 

The NRCSA Membership Dues for 2015-2016 are $700 due September 1st.  

 

Recommendation: Discuss, consider and take any necessary action to approve/disapprove the NRCSA Membership for 2015-2016

Recommended Motion(s):  NRCSA Membership for 2015-2016 Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
NRCSA Membership for 2015-2016 Passed with a motion by Joyce Baumert and a second by Jennifer Miller.
No Action(s) have been added to this Agenda Item.
Discussion:  Benefits to membership: Invited to regional meetings, legal updates, lobbyists, communication with NDE, networking, and expanding scholarship programs. There are no additional costs to attend events.
Attachments:
Goals:
  • Partnerships
5.11. Authorization of Administrator to Sign for Federal/State Funds
Speaker(s):  Larianne Polk
Agenda Item Type:  Action Item
Rationale:  Recommendation: Discuss, consider and take any necessary action to authorize ESU 7 Administrator, Larianne Polk as the official signature for all federal and state program funds from July 15, 2015 to July 31, 2016.
Recommended Motion(s):  Authorization of Administrator to Sign for Federal/State Funds Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Authorization of Administrator to Sign for Federal/State Funds Passed with a motion by Bob Norvell and a second by Richard Stephens.
No Action(s) have been added to this Agenda Item.
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
5.12. First Reading of Policy 1.0 Official Board Policy
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 

Recommendation: Discuss, consider and take all necessary action to approve the first reading of Policy 1.0 Official Board Policy as presented and advance it to the next meeting for second reading.
Recommended Motion(s):  First reading of Policy 1.0 Official Board Policy and its advancement to the August meeting Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
First reading of Policy 1.0 Official Board Policy and its advancement to the August meeting Passed with a motion by Doug Kluth and a second by Dan Hoesly.
No Action(s) have been added to this Agenda Item.
Discussion:  Brought up to decide where the official record of Board Policy. should be maintained. Either in the office of the administrator or the Board policy online. Most up to date version per policy is in the office of the Administrator.
Attachments:
6. Discussion Items
Agenda Item Type:  Procedural Item
6.1. Budget Committee Update
Speaker(s):  Chairman Terry Fusco
Agenda Item Type:  Information Item
Rationale:  Budget committee met to discuss in detail the budget worksheets for each department completed to date. Chairman Fusco will review the summary with the board.  The committee will meet again August 17th, 2015 at 5:30 p.m. Walnut Room.
Discussion:  Budget committee met to discuss in detail the budget worksheets for each department completed to date. Chairman Fusco reviewed the summary with the board. The committee will meet again August 17th, 2015 at 5:30 p.m. Walnut Room. Larianne Polk went over the Expenditure Revenue Budget for 2015-2016, discussed grants, cash reserve, and indirect costs. At the end of the 14-15 budget year, predicting ending budget balance to add to cash reserve. Continue to encourage purposeful spending.
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
6.2. Negotiations
Speaker(s):  Negotiations Commiittee
Agenda Item Type:  Information Item
Rationale:  The Board Negotiations Chair and ESUEA Members met on June 16th at 3 p.m. and discussed preliminary expectations of the 2015-2016 negotiations season 

Discussion:  Met with the representatives from ESU Education Association and went over preliminary discussion points to ensure a smooth process for negotiations.
6.3. Administrator's Report
Speaker(s):  Larianne Polk
Agenda Item Type:  Information Item
Rationale: 

Facilities Update
Statewide Update
Administrator's Goals

Association of Educational Service Agencies - AESA (December 2nd-5th)

State Conference (November 18th-20th)

Regional Nebraska Association of School Boards - NASB Membership Meeting

Check on Attendance in August and September Board Meetings

Board Retreat Information

 

Discussion:  Facilities: Replacing the carpets at the ESU was mentioned by the budget committee. With the legal decision to not repay ADM, ESU 7 has additional budget dollars available for this project. The administrative team will begin to research this option. Statewide: ESUCC has a meeting in 2 weeks to review budget proposal. Anticipate no significant changes for 15-16. Larianne's Goals: Still working on them and will present at the September Board Meeting. AESA: Several Board members expressed interest. NASB: (November) Local presentations. Three board members interested in attending. NASB membership meeting: Norfolk, 23rd of September. Board Goals: Overview of goals. Established goals were reviewed and work will continue in August and September to finalize them.
Attachments:
7. Adjournment
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 

Recommendation:
 Motion to adjourn.
Recommended Motion(s):  Adjournment of meeting at pm Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Adjournment of meeting at 8:06 pm Passed with a motion by Joyce Baumert and a second by Jennifer Miller.
No Action(s) have been added to this Agenda Item.
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