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December 16, 2019 at 5:30 PM - Regular Board of Directors Meeting

Agenda
1. Call the Meeting to Order
Speaker(s):  Board President or Designee
Rationale: 

 

LEADERSHIP  •  SERVICE  •  SUPPORT

 

Notice of this meeting was given in advance according to State Law 84-1411, by giving notice of the meeting to the public on ESU 7 website www.esu7.org and posted at location of meeting.  Notice of this meeting was also given in advance to all members of the Board of Education of Educational Service Unit 7.  Availability of the agenda and purpose of the hearing was communicated in the advance notice of the meeting and in the notice to the members of this hearing. All proceedings of the Board of Education of Educational Service Unit 7 were taken while the convened hearing was open to the attendance of the public.

Discussion:  Roll call was taken at: 5:32pm
President Don Ellison conducted the meeting.

Staff present:
Larianne Polk, Administrator
Linda Shefcyk, Business Manager
Katy McNeil, Secretary to the Board of Directors
Marci Ostmeyer, Professional Development Director
Darus Mettler, Special Education Director
Dan Ellsworth, Network Operations Director
Otis Pierce, Production Coordinator
1.1. Notification of Open Meetings Law
Speaker(s):  Board President or Designee
Rationale: 

This meeting has been preceded by reasonable advance notice and is hereby declared to be in open session.  A copy of the Open Meetings Act is posted in the meeting room.

1.2. Roll Call
Speaker(s):  Board President or Designee
1.3. Absent Board Members
Speaker(s):  Board President or Designee
Rationale: 

Recommendation: Discuss, consider and take action to approve the Board member absences.

Recommended Motion(s):  Approval of Board Member absences as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Approval of Board Member absences as presented Passed with a motion by Doug Pauley and a second by Jack Young.
  • Joyce Baumert: Absent
  • Doug Kluth: Yea
  • Jennifer Miller: Yea
  • Richard Luebbe: Yea
  • Marni Danhauer: Yea
  • Gary Wieseler: Yea
  • Tammy Roh: Yea
  • Doug Pauley: Yea
  • Jack Young: Yea
  • Richard Stephens: Yea
  • Dan Hoesly: Yea
  • Donald Ellison: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  The Board approved the absence of Joyce Baumert due to personal.
1.4. Pledge of Allegiance
Speaker(s):  Board President or Designee
Discussion:  All members present participated in the Pledge of Allegiance.
2. Approval of Agenda
Speaker(s):  Don Ellison or Designee
Rationale: 

The sequence of agenda topics is subject to change at the discretion of the Board.

Recommendation: Discuss, consider and take any necessary action to approve agenda as presented.

Recommended Motion(s):  Agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Agenda as presented Passed with a motion by Jennifer Miller and a second by Tammy Roh.
  • Joyce Baumert: Absent
  • Doug Kluth: Yea
  • Marni Danhauer: Yea
  • Richard Stephens: Yea
  • Doug Pauley: Yea
  • Jack Young: Yea
  • Gary Wieseler: Yea
  • Donald Ellison: Yea
  • Tammy Roh: Yea
  • Jennifer Miller: Yea
  • Dan Hoesly: Yea
  • Richard Luebbe: Yea
No Action(s) have been added to this Agenda Item.
3. Welcome Visitors
Speaker(s):  Board President or Designee
Goals:
  • Administrator Goal 1: Communication and Marketing
4. Public Comment
Speaker(s):  Board President or Designee
Rationale:  The Board has the discretion to limit the amount of time set aside for public participation.

Citizens wishing to address the Board on a certain agenda item must notify the Educational Service Unit Administrator prior to the board meeting.  Citizens wishing to present petitions to the Board may do so at this time.  However, the Board will only receive the petitions and not act upon them or their contents.
Goals:
  • Administrator Goal 1: Communication and Marketing
Discussion:  No public comments provided.
5. Consent Agenda
Speaker(s):  Board President or Designee
Rationale: 

Unless removed from the consent agenda, items identified within the consent agenda will be acted on at one time. 

If any Board member wishes to discuss an item, it must be removed from the consent agenda at which time the remaining items will be acted upon.

Consent Agenda Includes:

  • Minutes from the previous meeting(s)
  • Treasurer's Report
  • Presentation of the Bills
  • Certificated/Classified Hire(s)/Reassignments/Resignation(s)
  • Other Routine Agenda Items

Recommendation: Discuss, consider and take any action necessary to approve the consent agenda as presented.

Recommended Motion(s):  Consent agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Goals:
  • Administrator Goal 1: Communication and Marketing
  • Administrator Goal 2: Budget Stability
  • Board Goal 3: Financial Projections
Action(s):
Consent agenda as presented Passed with a motion by Dan Hoesly and a second by Gary Wieseler.
  • Joyce Baumert: Absent
  • Jack Young: Yea
  • Gary Wieseler: Yea
  • Doug Pauley: Yea
  • Donald Ellison: Yea
  • Richard Stephens: Yea
  • Tammy Roh: Yea
  • Dan Hoesly: Yea
  • Jennifer Miller: Yea
  • Richard Luebbe: Yea
  • Marni Danhauer: Yea
  • Doug Kluth: Yea
No Action(s) have been added to this Agenda Item.
5.1. Minutes
Speaker(s):  Board President or Designee
Rationale: 

This is a consent item.

5.2. Treasurer's Report
Speaker(s):  Board President or Designee
Rationale:  This is a consent item.
Attachments:
5.3. Presentation of Bills #70163 through #70290 totaling $ 589,911.03
Speaker(s):  Board President or Designee
Rationale: 

The summary of bills for the current month total:$ 589,911.03  - Bills # 70163  through #70290  

Inservice bills total: $ 20.00

 

Check # Amount Vendor Description
70175 $6,955.00 Capital One Admin/Board/PD Travel
70176 $5,650.08 Capital One SPED Travel/Supplies
70232 $5,706.00 RVW, Inc. Warehouse remodel changes


This is a consent item.

Attachments:
6. Reading of Article I, Section 2, C Chief Administrator Evaluation, Article IV, Section 10, G Evaluations, Article IV, Section 10, I Reduction in Force, Article IV, Section 11, E Evaluations
Speaker(s):  Board President or Designee
Rationale: 

Recommendation: Discuss, consider and take all necessary action to approve Reading of Article I, Section 2, C Chief Administrator Evaluation, Article IV, Section 10, G Evaluations, Article IV, Section 10, I Reduction in Force, Article IV, Section 11, E Evaluations as presented.

Recommended Motion(s):  Reading of Article I, Section 2, C Chief Administrator Evaluation as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Recommended Motion(s) #2:  Article IV, Section 10, G Evaluations as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Recommended Motion(s) #3:  Article IV, Section 10, I Reduction in Force as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Recommended Motion(s) #4:  Article IV, Section 11, E Evaluations as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Goals:
  • Administrator Goal 3: Policy Revision Timeline
  • Board Goal 4: Updated Policy Manual
Action(s):
Reading of Article I, Section 2, C Chief Administrator Evaluation as presented Passed with a motion by Jack Young and a second by Gary Wieseler.
  • Joyce Baumert: Absent
  • Dan Hoesly: Yea
  • Richard Stephens: Yea
  • Doug Kluth: Yea
  • Donald Ellison: Yea
  • Doug Pauley: Yea
  • Tammy Roh: Yea
  • Jennifer Miller: Yea
  • Jack Young: Yea
  • Marni Danhauer: Yea
  • Gary Wieseler: Yea
  • Richard Luebbe: Yea
Article IV, Section 10, G Evaluations as presented Passed with a motion by Jennifer Miller and a second by Richard Stephens.
  • Joyce Baumert: Absent
  • Donald Ellison: Yea
  • Marni Danhauer: Yea
  • Richard Stephens: Yea
  • Richard Luebbe: Yea
  • Gary Wieseler: Yea
  • Dan Hoesly: Yea
  • Jack Young: Yea
  • Tammy Roh: Yea
  • Doug Kluth: Yea
  • Doug Pauley: Yea
  • Jennifer Miller: Yea
Article IV, Section 10, I Reduction in Force as presented Passed with a motion by Doug Kluth and a second by Richard Stephens.
  • Joyce Baumert: Absent
  • Dan Hoesly: Yea
  • Tammy Roh: Yea
  • Donald Ellison: Yea
  • Jack Young: Yea
  • Gary Wieseler: Yea
  • Richard Luebbe: Yea
  • Richard Stephens: Yea
  • Marni Danhauer: Yea
  • Jennifer Miller: Yea
  • Doug Kluth: Yea
  • Doug Pauley: Yea
Article IV, Section 11, E Evaluations as presented Passed with a motion by Doug Pauley and a second by Jack Young.
  • Joyce Baumert: Absent
  • Jack Young: Yea
  • Tammy Roh: Yea
  • Doug Kluth: Yea
  • Doug Pauley: Yea
  • Gary Wieseler: Yea
  • Richard Stephens: Yea
  • Jennifer Miller: Yea
  • Richard Luebbe: Yea
  • Donald Ellison: Yea
  • Dan Hoesly: Yea
  • Marni Danhauer: Yea
No Action(s) have been added to this Agenda Item.
7. Administrator's Report General
Speaker(s):  Administrator or Designee
Rationale:  Goals - Attached for your Review
ESUCC Update
Board Insurance - Attached for your review
Quarterly Report - Attached for your review
New Administrator Goals
Board Self-Assessment
Upcoming Events:
President’s Retreat: Jan 26-27 in Nebraska City; Feb 16-17 in Sidney; Feb 16-17 in Kearney
Legislative Issues Conference: Feb 9-10 in Lincoln
 
Attachments:
Goals:
  • Administrator Goal 1: Communication and Marketing
Discussion:  Goals - Administrator Polk will take feedback from evaluation and self-assessment and create goals for January.
ESUCC - February 12 is the ESUCC Legislative Day at Bromm and Associates where Administrators will share information regarding programming and services provided by ESUs in Nebraska.
Board Insurance - Will be reported on quarterly in conjunction with the Administrator's quarterly report per policy.
Board Self Assessment - The Board will complete a reflective assessment of self as a board member and the board meetings as a whole to create goals and improve as a board.  This survey will be available in January to the Board.
 
7.1. Services Update
Speaker(s):  Administrator or Designee
Rationale:  SIMPL Update - Matrix

Production Spotlight
Attachments:
Goals:
  • Administrator Goal 1: Communication and Marketing
    85% Complete
    85% Complete
  • Agency Team Goal 3: Progress Monitoring
    12% Complete
    12% Complete
  • Agency Team Goal 4: Agency-wide Projects
    5% Complete
    5% Complete
  • Board Goal 1: Use of Data for Quality and Efficiency
    96% Complete
    96% Complete
  • Board Goal 2: Behavioral Health Programming
    90% Complete
    90% Complete
Discussion:  Otis Pierce, Production Coordinator, provided a presentation regarding the Production Department.  He highlighted the services that the Production Department completes for our districts. Otis shared with the Board information regarding the vast amount of production work that comes from the Production Department each year which included poster printing, Ellison cutouts, printing, laminating, binding and fast backing.  He share the total counts by district or printing and the school who utilize the production department the most (Lakeview/Columbus).  Otis also shared with the Board the trends in the different services that are offered through the production department. 

SIMPL - Dr. Polk shared the Matrix in SIMPL with the Board, showing them the numbering convention and the difference between services with planned usage and actual usage.  All ESUs have an inventory in SIMPL.  December 17, 2019 will is the annual services planning day with ESU 7 Superintendents.
7.2. Facilities Update
Speaker(s):  Administrator or Designee
Rationale:  The Administrator will provide a facilities update during this item.
Goals:
  • Administrator Goal 1: Communication and Marketing
    85% Complete
    85% Complete
  • Administrator Goal 2: Budget Stability
    98% Complete
    98% Complete
Discussion:  Administrator Polk shared that there were no new leaks found in the Learning Academy.
7.3. Personnel
Rationale: 

BOARD RESOLUTION OF ESU 7 IN RECOGNITION AND PROFOUND APPRECIATION OF DISTINGUISHED SERVICE BY MICHELE SELLS, PRODUCTION SUPERVISOR

 

IN RECOGNITION AND PROFOUND APPRECIATION OF DISTINGUISHED SERVICE BY MICHELE SELLS

 

WHEREAS, Michele has always been mindful of the interests of Educational Service Unit and has worked tirelessly to advance ESU 7;

 

WHEREAS, Michele has provided outstanding support and guidance to ESU 7; and 

 

WHEREAS, Michele has faithfully and with honor, integrity and great distinction served as Production Supervisor for ESU 7 ;

 

RESOLVED, that the ESU 7 Board of Directors formally acknowledges and extends its profound appreciation to Michele for her thirty-five years of service to ESU 7 and her cause of impact on education.  As a token of appreciation, ESU 7 will provide Michele with a gift recognizing her retirement;

 

RESOLVED FURTHER, that the Board Members of ESU 7 are hereby authorized and directed to take such action as may be necessary, appropriate or advisable to implement this resolution; and 

 

We, the undersigned, hereby certify that the ESU 7 Board is comprised of 12 members, of whom __, constituting a quorum, were present at a meeting duly and regularly called, noticed, convened and held this 16 day of December, 2020, and that the foregoing Resolution was duly adopted at said meeting by the affirmative vote of __ members, and opposed by __ members, and  said Resolution has been duly recorded in the Minutes and is in full force and effect.

Recommended Motion(s):  Discuss, consider and take action necessary to approve the Retirement Resolution for Michele Sells, Production Supervisor as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
Goals:
  • Administrator Goal 1: Communication and Marketing
    85% Complete
    85% Complete
  • Agency Team Goal 2: Culture
    5% Complete
    5% Complete
Action(s):
Discuss, consider and take action necessary to approve the Retirement Resolution for Michele Sells, Production Supervisor as presented Passed with a motion by Doug Pauley and a second by Tammy Roh.
  • Joyce Baumert: Absent
  • Doug Kluth: Absent
  • Richard Stephens: Yea
  • Jennifer Miller: Yea
  • Tammy Roh: Yea
  • Donald Ellison: Yea
  • Doug Pauley: Yea
  • Marni Danhauer: Yea
  • Jack Young: Yea
  • Richard Luebbe: Yea
  • Dan Hoesly: Yea
  • Gary Wieseler: Yea
No Action(s) have been added to this Agenda Item.
7.4. Legislative Update
Speaker(s):  Administrator or Designee
Rationale: 

The NRCSA Legislative Committee met to discuss what is likely coming in the legislative arena.  The committee held a good discussion on NRCSA's stand on the school funding/property tax relief issue.  Generally, the committee believes we should first protect local control (i.e. no new lids), then support the concepts of foundation aid (aid per student) and/or state funding of minimum basic needs for each district.  NRCSA also maintains issues such as school reorganization must continue to be local decisions.  


Attached - NRCSA Spending Study
Attachments:
Goals:
  • Administrator Goal 1: Communication and Marketing
    85% Complete
    85% Complete
  • Board Goal 4: Updated Policy Manual
    63% Complete
    63% Complete
Discussion:  Administrator Polk shared with the Board a legislative report from NRCSA.
Redistricting - The unicameral will look at re-districting this year.  By state statute, the number of senators can increase by 1 to be 50 which could cause a shift in constituents until the next election cycle.
8. Committee Reports
Speaker(s):  Committee Chair
Goals:
  • Administrator Goal 1: Communication and Marketing
  • Administrator Goal 2: Budget Stability
  • Board Goal 1: Use of Data for Quality and Efficiency
  • Board Goal 3: Financial Projections
8.1. Negotiations Committee Report
Speaker(s):  Negotiations Committee Chair
Rationale:  Reports of activities and discussions from the Negotiations Committee will take place during this item.
Discussion:  Dr. Polk shared that the Negotiations team has some final language in January for the Special Education Group.  More information will be provided to the group on Directors, Classified staff and Administrator in January.
8.2. Administrator Evaluation Committee Report
Speaker(s):  Administrator Evaluation Committee Chair
Rationale:  A report of activities from the Administrator Evaluation Committee will be given during this item.
Discussion:  Chairman Pauley thanked the Board Members who completed the Administrator evaluation this year.  Chairman Pauley requested comments and clarification for items rated as basic or proficient.  Board Member Jennifer Miller will join the Administrator Evaluation Committee for 2020-2021.
9. Conference Report
Speaker(s):  Conference Attendees
Rationale:  Conference Attendees will report on their learnings.
Goals:
  • Administrator Goal 1: Communication and Marketing
Discussion:  State Education Conference - Board Members reported on their attendance at the annual State Education Conference.  Sessions attended of interest included mental health, student technology showcase and safety.

AESA - Board Members and staff shared their experience at the Annual AESA Conference with the Board.  Attendees reported attending valuable sessions on working with ELL (English Language Learner) students, Leading with Love, School Redesign, Mental Health Continuum of Supports and much more.
10. Adjournment
Speaker(s):  Board President or Designee
Discussion:  The meeting adjourned at 6:57pm.

Minutes respectfully submitted by Katy McNeil, Recording Secretary to the ESU 7 Board.
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