Public Meeting Agenda: August 17, 2015 at 7:00 PM - Regular Board of Directors Meeting

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August 17, 2015 at 7:00 PM - Regular Board of Directors Meeting Agenda

August 17, 2015 at 7:00 PM - Regular Board of Directors Meeting
1. Call the meeting to order
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Rationale: 

LEADERSHIP  •  SERVICE  •  SUPPORT  -  ESU 7 Mission Statement


Notice of this meeting was given in advance according to State Law 84-1411, by giving notice of the meeting to the public on ESU 7 website www.esu7.org and posted at location of meeting.  Notice of this meeting was also given in advance to all members of the Board of Directors.  Availability of the agenda and purpose of the hearing was communicated in the advance notice of the meeting and in the notice to the members of this hearing. All proceedings of the Board of Directors were taken while the convened hearing was open to the attendance of the public.


1.1. Notification of Open Meetings Law
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Rationale:  This meeting has been preceded by advance notice and is hereby declared to be in open session.  A copy of the Open Meetings Act is posted in the meeting room.
1.2. Roll Call
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Discussion:  Roll call was taken at 7:01 PM. Staff present: Larianne Polk, Administrator Linda Shefcyk, Business Manager Mary Lou Hilger, Secretary to the Board of Directors Katy Sartwell, Administrative Assistant Darus Mettler, SPED Director Dee Condon, Migrant Director Marci Ostmeyer, PST Dan Ellsworth, PST
1.3. Pledge of Allegiance
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
2. Public Forum
Agenda Item Type:  Procedural Item
2.1. Welcome Visitors
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
2.2. Public Comment
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Rationale:  The board has the discretion to limit the amount of time set aside for public participation. 


Citizens wishing to address the board on a certain agenda item must notify the Educational Service Unit administrator prior to the board meeting.  Citizens wishing to present petitions to the board may do so at this time.  However, the board will only receive the petitions and not act upon them or their contents.

Public Participation in Board Meetings Policy 1.02.02
3. Approval of Agenda
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale:  The sequence of agenda topics is subject to change at the discretion of the board. 

Order of Business, Regular Meetings Policy 1.02.01

Recommendation: Discuss, consider and take any necessary action to approve agenda.
Recommended Motion(s):  Agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Agenda as presented Passed with a motion by Bob Norvell and a second by Doug Pauley.
No Action(s) have been added to this Agenda Item.
4. Approval of Minutes
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale:  Board Retreat was held on June 18.  Attached are the minutes from the retreat. July Board Minutes are also attached.

Recommendation: Discuss, consider and take all necessary action to approve the July Board Minutes and June Retreat Minutes as presented.
Recommended Motion(s):  July Board Minutes and June Retreat Minutes as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
July Board Minutes and June Retreat Minutes as presented Passed with a motion by Jennifer Miller and a second by Wendy Rahtz.
No Action(s) have been added to this Agenda Item.
Attachments:
5. Action Items
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
5.1. Appointment of Secretary to the Board
Agenda Item Type:  Action Item
Rationale: 

 Recommendation: To discuss, consider and take any necessary action to approve the Appointment of Katy Sartwell as the Secretary to the Board.

Recommended Motion(s):  Appointment of Katy Sartwell as the Secretary to the Board Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Appointment of Katy Sartwell as the Secretary to the Board Passed with a motion by Dan Hoesly and a second by Joyce Baumert.
No Action(s) have been added to this Agenda Item.
5.2. Board Absences
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 
Recommendation: Discuss, consider and take action to approve the board absences. 

 
Recommended Motion(s):  Motion to approve absent board directors Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve absent board directors Passed with a motion by Dan Hoesly and a second by Terry Fusco.
No Action(s) have been added to this Agenda Item.
5.3. Treasurer's Report
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 

Recommendation: Discuss, consider and take all necessary action to approve Treasurer's Report as presented.
Recommended Motion(s):  Treasurer's Report as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Treasurer's Report as presented Passed with a motion by Bob Norvell and a second by Wendy Rahtz.
No Action(s) have been added to this Agenda Item.
Attachments:
Goals:
  • Data
5.4. Presentation of Bills
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 

The summary of bills for the current month total: $701,579.93 - Bill #61794 through #61970
Inservice bills total: None at this time
Excess lodging total: None at this time

SPED Arrears: East Butler $14,984.15, Schuyler $55,905.91 and $55,607.49

Tech Arrears: Cross Co. $567.50, Fullerton $426.25, Humphrey $3,265.00, Lakeview $81.25, Leigh $8.75, St. Edward   $100, Twin River $2,278.75


Recommendation: Discuss, consider and take all necessary action to approve bills as presented.

Recommended Motion(s):  Bills as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Bills as presented Passed with a motion by Joyce Baumert and a second by Doug Pauley.
No Action(s) have been added to this Agenda Item.
Attachments:
Goals:
  • Data
5.5. Amendment to Professional Services Team Member Contract
Speaker(s):  Larianne Polk
Agenda Item Type:  Action Item
Rationale: 

Mary Beth Kabes' Contract for Employment is attached.  This contract allows Mary Beth's responsibilities to include Statewide Distance Learning Director.  Educational Service Unit Coordinating Council recommended Mary Beth for this position and will reimburse ESU 7 for .5 of her total compensation.  This opportunity will allow ESU 7 to have a greater presence statewide. Mary Beth's new title will be BlendEd Director and Media/Distance Learning Coordinator.

Recommendation: Discuss, consider and take any necessary action to approve the amendment to Mary Beth Kabes' contract.

Recommended Motion(s):  Amendment to Mary Beth Kabes' Contract Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Interlocal Agreement as presented Passed with a motion by Doug Pauley and a second by Dan Hoesly.
Amendment to Mary Beth Kabes' Contract Passed with a motion by Doug Pauley and a second by Jennifer Miller.
No Action(s) have been added to this Agenda Item.
Discussion:  Mary Beth Kabes' Contract is attached. This contract allows Mary Beth's responsibilities to include Statewide Distance Learning Director. Educational Service Unit Coordinating Council recommended Mary Beth for this position and will reimburse ESU 7 for .5 of her total compensation. This opportunity will allow ESU 7 to have a greater presence statewide. Mary Beth's new title will be BlendEd Director and Media/Distance Learning Coordinator. She will continue to provide Media and Distance Learning support to ESU 7 schools. Mary Beth will be housed here at ESU 7.
Attachments:
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
5.6. SPED Contracts
Speaker(s):  Darus Mettler
Agenda Item Type:  Action Item
Rationale: 

Rachel Garner is our newest Speech Language Pathologist.  Rachel has moved to York from Tupelo, Mississippi.  Rachel received her B.A. degree in Communication Disorders from Harding University in Arkansas and her M.A. degree in Speech Pathology from the University of Akron in Ohio.  Rachel has provided services to students birth to age five, preschool through 8th grade, and adults.
Rachel will provide school age services at Central City and David City.  She will also provided Early Childhood services for our districts.

Brenda Royal graduated from Doane College with a B.A. in Child Services and Elementary Education.  She also holds a M.A. degree in curriculum and instruction from Doane.  Brenda will provide paraeducator service for Lakeview at Head Start and St. Lukes.

Julianne Wilke graduated from Lakeview and has completed 101 hours toward her degree in Human Service Counseling.  She plans to work on her Master's degree after graduation.  Julianne will provide paraeducator services for Lakeveiw at St. Bonaventure.  Julianne will also provide Life Skills Tech support at the Cen7ter.

Brittany McWhirter will provide speech language services for ESU 7 at Central City.  Brittany's hometown is Hastings, NE.  Brittany received her B.A. degree in Communication Disorders from the University of Nebraska Kearney.  She also received her M.A. degree in Speech Pathology from the University of Nebraska Kearney.  Brittany was the Speech Language Therapist’s Assistant at Central City while she was finishing her graduate studies and her supervisor was Penny Brown.

 

Recommendation: Discuss, consider and take action to approve contracts for Rachel Garner, Speech Language Pathologist, Brenda Royal, Paraeducator, Julianne Wilke, Paraeducator, Brittany McWhirter, Speech Language Pathologist.
Recommended Motion(s):  SPED contracts for Rachel Garner, Speech Language Pathologist, Brenda Royal, Paraeducator, Julianne Wilke, Paraeducator, Brittany McWhirter, Speech Language Pathologist. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
SPED contracts for Rachel Garner, Speech Language Pathologist, Brenda Royal, Paraeducator, Julianne Wilke, Paraeducator, Brittany McWhirter, Speech Language Pathologist Passed with a motion by Doug Kluth and a second by Richard Stephens.
No Action(s) have been added to this Agenda Item.
Discussion:  SPED Department hired 14 new staff this year. There continues to be a need for a paraeducator two days per week and a part time Registered Nurse.
Attachments:
Goals:
  • Communication and Marketing
  • Partnerships
5.7. Network Operations Support Services Agreement
Speaker(s):  Dan Ellsworth
Agenda Item Type:  Action Item
Rationale: 

Recommendation: Discuss, consider and take any action to approve the Network Operations Support Services Agreement.

Recommended Motion(s):  Network Operations Support Services Agreement as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Network Operations Support Services Agreement as presented Passed with a motion by Dan Hoesly and a second by Terry Fusco.
No Action(s) have been added to this Agenda Item.
Discussion:  Dan Ellsworth reports no change to the Network Operations Support Services Agreement.
Attachments:
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
5.8. ESUCC Lobbyist
Speaker(s):  Larianne Polk
Agenda Item Type:  Action Item
Rationale: 

For the past several months, the Educational Service Unit Coordinating Council (ESUCC) has discussed hiring a lobbyist. There is a consensus among the ESUCC Board (17 ESU Administrators) that hiring a professional lobbyist would benefit the mission and vision of all ESUs.

After gathering information, the ESUCC Executive Director has recommended the hiring of Bromm & Associates. Bromm & Associates includes Curt Bromm, a former Nebraska State Senator who knows the political process well. The cost for retaining Bromm & Associates would be approximately $27,500 annually. The cost would be divided by the ESUs participating, approximately $1,600-$1,900 per year.  

Hiring a lobbyist for the ESUCC will be on the ESUCC agenda during the September board meeting. Individual ESUs are requesting their boards to consider supporting the hiring of a lobbyist for the ESUCC.

Recommendation:  Discuss, consider and take any necessary action to approve support of ESUCC in the hiring of a lobbyist. 

Recommended Motion(s):  Support ESUCC in the hiring of a lobbyist Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Support ESUCC in the hiring of a lobbyist Passed with a motion by Dan Hoesly and a second by Wendy Rahtz.
No Action(s) have been added to this Agenda Item.
Discussion:  For the past several months, the Educational Service Unit Coordinating Council (ESUCC) has discussed hiring a lobbyist. There is a consensus among the ESUCC Board (17 ESU Administrators) that hiring a professional lobbyist would benefit the mission and vision of all ESUs. After gathering information, the ESUCC Executive Director has recommended the hiring of Bromm & Associates. Bromm & Associates includes Curt Bromm, a former Nebraska State Senator who knows the political process well. The cost for retaining Bromm & Associates would be approximately $27,500 annually. The cost would be divided by the ESUs participating, approximately $1,600-$1,900 per year. Individual ESUs are requesting their boards to consider supporting the hiring of a lobbyist for the ESUCC. Additional Information will be gathered by Administrator Polk.
Attachments:
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
5.9. 2015-2016 Mileage Rate
Speaker(s):  Larianne Polk
Agenda Item Type:  Action Item
Rationale: 

The negotiated agreement requires all employees covered by the agreement receive mileage at the proposed IRS rate.  Currently, all of our employees are paid at the same rate as per policy 3.14 Mileage Allowance.

 

Recommendation: Discuss, consider and take any necessary action to approve mileage rate as per Board Policy 3.14

Recommended Motion(s):  Mileage Rate as described in policy 3.14 Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Mileage Rate as described in policy 3.14 Passed with a motion by Bob Norvell and a second by Joyce Baumert.
No Action(s) have been added to this Agenda Item.
Attachments:
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
5.10. Second Reading of Policy 1.0 Official Board Policy
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale:  Recommendation: Discuss, consider and take all necessary action to approve the second reading of Policy 1.0 Official Board Policy as presented.
Recommended Motion(s):  After second reading, Policy 1.0 Official Board Policy Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
After second reading, Policy 1.0 Official Board Policy Passed with a motion by Dan Hoesly and a second by Joyce Baumert.
No Action(s) have been added to this Agenda Item.
Attachments:
5.11. First Reading of Policy 1.05.01 Administrative Procedure
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale:  Recommendation: Discuss, consider and take all necessary action to approve the first reading of Policy 1.05.01 Administrative Procedure as presented and advance it to the next meeting for second reading.
Recommended Motion(s):  First reading of Policy 1.05.01 Administrative Procedure and its advancement to the September meeting Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
First reading of Policy 1.05.01 Administrative Procedure and its advancement to the September meeting Passed with a motion by Wendy Rahtz and a second by Jennifer Miller.
No Action(s) have been added to this Agenda Item.
Attachments:
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
5.12. Authorized Depositories
Speaker(s):  Larianne Polk
Agenda Item Type:  Action Item
Rationale: 

Board Policy 1.09 Authorized Depositories, Bonds, Disbursement of Funds requires the ESU 7 Board to annually authorize depositories for ESU funds.  The checking accounts are currently at First National Bank and Trust, Columbus.  In August, 1988, the Board authorized the Administrator and Board Treasurer to contact banks in the ESU area to invest money at the best rate.  Current investments are listed in the Treasurer's Report.

Recommendation: Discuss, consider and take any necessary action to approve the procedures for selecting depositories for ESU funds during the 2015-2016 fiscal year.

Recommended Motion(s):  Procedures for selecting depositories for ESU funds during the 2015-2016 fiscal year Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Procedures for selecting depositories for ESU funds during the 2015-2016 fiscal year Passed with a motion by Wendy Rahtz and a second by Jennifer Miller.
No Action(s) have been added to this Agenda Item.
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
5.13. College Course List
Speaker(s):  Larianne Polk
Agenda Item Type:  Action Item
Rationale: 

Board Policy 3.02 Use of Educational Service Unit 7 facilities - Outside Employment requires the Board to review and approve proposed college courses to be taught by ESU 7 staff for the upcoming year.  The classes to be offered the next school year are:

Fall 2015:  Practices for Student Success

  • Marci Ostmeyer and Barb Friesth will Facilitate

Spring 2016:  ITIP (Instructional Theory Into Practice)

  • Marci Ostmeyer will Facilitate

Summer 2016:  Classroom Management

  • Marci Ostmeyer will Facilitate

 

Recommendation: Discuss, consider and take any necessary action to approve College Course List as presented.

Recommended Motion(s):  College Course List as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
College Course List as presented Passed with a motion by Terry Fusco and a second by Joyce Baumert.
No Action(s) have been added to this Agenda Item.
Goals:
  • Communication and Marketing
  • Partnerships
5.14. Non Public Schools AV Service Repair Fee
Speaker(s):  Larianne Polk
Agenda Item Type:  Action Item
Rationale: 

Board Policy 1.08 Request for Service requires the Board to annually approve the yearly fee schedule for Audio-Visual repair services for private schools in the ESU 7 area.  The current fee schedule is attached.

Recommendation: The Board approve the 2015-2016 Audio - Visual Repair Fee Schedule for non-public ESU 7 schools.

Recommended Motion(s):  2015-2016 Audio - Visual Repair Fee Schedule for non-public ESU 7 schools Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
2015-2016 Audio - Visual Repair Fee Schedule for non-public ESU 7 schools Passed with a motion by Joyce Baumert and a second by Jennifer Miller.
No Action(s) have been added to this Agenda Item.
Attachments:
Goals:
  • Communication and Marketing
  • Partnerships
  • Technology
5.15. September Board Meeting Date
Speaker(s):  Larianne Polk
Agenda Item Type:  Action Item
Rationale: 

September Board Meeting will be on Thursday, the 17th to comply with deadline for publishing the 2015-2016 budget.  Meeting will begin at 7 p.m. immediately following Budget and Tax Asking hearings.

Recommendation: Discuss, consider, and take any necessary action to approve the change in date for the September Board Meeting.

Recommended Motion(s):  Change in date for the September Board Meeting to September 17 Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Change in date for the September Board Meeting to September 17 Passed with a motion by Doug Pauley and a second by Jennifer Miller.
No Action(s) have been added to this Agenda Item.
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
5.16. Budget Transfer-Request
Agenda Item Type:  Action Item
Rationale: 

Beth Kabes is requesting to transfer $152.52 from Media internal travel 2222-330 to Media external travel 2222-670; transfer $194.13 from Distance Learning 2503-382 to Distance Learning external travel 2503-670

Dan Ellsworth is requesting to transfer $453.01 from Telecommunications 3565-330 to Telecommunications external travel 3565-670; transfer $146.49 from Telecommunications 3565-330 to Telecommunications external travel 3565-671

Recommendation: Discuss, consider and take any necessary action to approve the transfer of funds as presented by Beth Kabes and Dan Ellsworth.

 

Recommended Motion(s):  Transfer of funds as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Transfer of funds as presented Passed with a motion by Bob Norvell and a second by Joyce Baumert.
No Action(s) have been added to this Agenda Item.
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
6. Discussion Items
Agenda Item Type:  Procedural Item
6.1. Migrant Update
Speaker(s):  Dee Condon
Agenda Item Type:  Information Item
Rationale:  To update the board on Migrant recruiting activities that will be done in Northeast Nebraska.
Discussion:  Director Condon updated the board on Migrant recruiting activities that will be done in Northeast Nebraska.
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
6.2. Finalize Board Goal 1
Speaker(s):  Larianne Polk and Don Ellison
Agenda Item Type:  Information Item
Rationale: 

After the board retreat on June 18th, final steps to complete both goals 1 and 2 are:

1. Develop Criteria, timeline and objectives

2. Will be completed at the September Board Meeting.

Discussion:  The board discussed their first goal and identified what data is necessary to demonstrate growth. Goal 1: The Board will use data to ensure quality and efficiency of services to its stakeholders (students, educators, parent, and community).
Attachments:
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
6.3. Budget Committee Report
Agenda Item Type:  Action Item
Rationale: 

Budget committee met to discuss in detail the budget worksheets for each department completed to date. Chairman Fusco will review the summary with the board.  The committee will meet again September 17th, 2015 at 5:30 p.m. Walnut Room.

Discussion:  Committee Chair, Fusco, reviewed budget changes in SPED as a result of additional employees. There was discussion related to Mary Beth Kabes’s contract changes. Budget committee will meet on September 17, 2015 at 5:30pm in the Walnut Room.
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
6.4. ALICAP Premium Update
Speaker(s):  Larianne Polk
Agenda Item Type:  Information Item
Rationale: 

The ALICAP premium billing for 2015-2016 has been received.  This insurance program is a part of our membership with NASB. This year's pricing includes the ninth rebate credit that we have received since joining the plan.

 

Discussion:  ESU 7 continues to have a good safety record which resulted in receiving the ALICAP Honor Roll Award.
Attachments:
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
6.5. Administrator's Report
Speaker(s):  Larianne Polk
Agenda Item Type:  Information Item
Rationale: 

Facilities Update:

  • Signage
  • Linda Researching Carpet Options

Statewide Update:

  • Early Adopter Districts for Data Dashboard
  • Teacher-Principal Evaluation Training for Superintendents
  • Coop
  • ESUCC Budget Meeting in September

Administrator's Goals:

Scorecard:

  • Scorecard Draft

Advisory Committee Update

  • New Chair: Greg Sjuts from Humphrey

State Education Conference: Please see attachment

AESA: Sign Up Sheet will be passed around

Discussion:  Facilities: We continue to have leaks around skylight areas in the North Building with heavy rain. Options will be researched to look for a solution. Linda continues to research carpeting options. Statewide: Administrator Polk provided a brief overview of the Adviser and AQUEST projects. The COOP is working much better at this point. Schools are receiving their orders in a more timely fashion and are working through sorting solutions. Administrator Polk's Goal: The Administrator will ensure budget stability by building cash reserve to 30% by the end of the 2018-2019 fiscal year.
Attachments:
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
7. Adjournment
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale:  Recommendation: Motion to adjourn.
Recommended Motion(s):  Adjournment of meeting at 8:46 PM Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Adjournment of meeting at 8:46pm Passed with a motion by Dan Hoesly and a second by Joyce Baumert.
No Action(s) have been added to this Agenda Item.
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