Public Meeting Agenda: September 17, 2015 at 7:00 PM - Regular Board of Directors Meeting

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September 17, 2015 at 7:00 PM - Regular Board of Directors Meeting Agenda

September 17, 2015 at 7:00 PM - Regular Board of Directors Meeting
1. Call the meeting to order
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Rationale: 

LEADERSHIP  •  SERVICE  •  SUPPORT  -  ESU 7 Mission Statement


Notice of this meeting was given in advance according to State Law 84-1411, by giving notice of the meeting to the public on ESU 7 website www.esu7.org and posted at location of meeting.  Notice of this meeting was also given in advance to all members of the Board of Directors.  Availability of the agenda and purpose of the hearing was communicated in the advance notice of the meeting and in the notice to the members of this hearing. All proceedings of the Board of Directors were taken while the convened hearing was open to the attendance of the public.


1.1. Notification of Open Meetings Law
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Rationale:  This meeting has been preceded by advance notice and is hereby declared to be in open session.  A copy of the Open Meetings Act is posted in the meeting room.
1.2. Roll Call
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
1.3. Pledge of Allegiance
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
2. Public Forum
Agenda Item Type:  Procedural Item
2.1. Welcome Visitors
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
2.2. Public Comment
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Rationale:  The board has the discretion to limit the amount of time set aside for public participation. 


Citizens wishing to address the board on a certain agenda item must notify the Educational Service Unit administrator prior to the board meeting.  Citizens wishing to present petitions to the board may do so at this time.  However, the board will only receive the petitions and not act upon them or their contents.

Public Participation in Board Meetings Policy 1.02.02
3. Approval of Agenda
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale:  The sequence of agenda topics is subject to change at the discretion of the board. 

Order of Business, Regular Meetings Policy 1.02.01

Recommendation: Discuss, consider and take any necessary action to approve agenda.
Recommended Motion(s):  Agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Agenda as presented Passed with a motion by Terry Fusco and a second by Joyce Baumert.
No Action(s) have been added to this Agenda Item.
4. Approval of Minutes
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 

Recommendation: Discuss, consider and take all necessary action to approve the minutes as presented.
Recommended Motion(s):  Minutes as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Minutes as presented Passed with a motion by Jennifer Miller and a second by Jack Young.
No Action(s) have been added to this Agenda Item.
Attachments:
5. Action Items
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
5.1. Board Absences
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 
Staff Recommendation: Discuss, consider and take action to approve the board absences. 

 
Recommended Motion(s):  Board absences Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Board absences Passed with a motion by Richard Stephens and a second by Joyce Baumert.
No Action(s) have been added to this Agenda Item.
5.2. Treasurer's Report
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 

Recommendation: Discuss, consider and take all necessary action to approve Treasurer's Report as presented.
Recommended Motion(s):  Treasurer's Report as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Treasurer's Report as presented Passed with a motion by Jack Young and a second by Doug Pauley.
No Action(s) have been added to this Agenda Item.
Attachments:
5.3. Adoption of 2015-2016 Budget
Speaker(s):  Larianne Polk and Budget Committee Chair
Agenda Item Type:  Action Item
Rationale: 

Budget Committee Chair, Terry Fusco, will review any proposed changes since the August meeting.

Recommendation: Discuss, consider and take any necessary action to approve the 2015-2016 Budget as presented.

Recommended Motion(s):  2015-2015 Budget as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
2015-2016 Budget as presented Passed with a motion by Dan Hoesly and a second by Joyce Baumert.
No Action(s) have been added to this Agenda Item.
Attachments:
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
5.4. Resolution for Tax Asking and Final Levy
Speaker(s):  Larianne Polk
Agenda Item Type:  Action Item
Rationale: 

 

Recommendation: Discuss, consider and take any necessary action to approve the Tax Asking and Final Levy Resolutions as presented.

Recommended Motion(s):  Tax Asking and Final Levy Resolutions as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Tax Asking and Final Levy Resolutions as presented Passed with a motion by Doug Pauley and a second by Terry Fusco.
No Action(s) have been added to this Agenda Item.
Attachments:
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
5.5. Presentation of Bills
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 

The summary of bills for the current month total:

Tech Arrears: Humphrey $3,265.00; Lakeview $81.25; Leigh $8.50

SPED Arrears: None

Inservice bills total: $151.96
Excess lodging total: None


Recommendation: Discuss, consider and take all necessary action to approve bills as presented.

Recommended Motion(s):  Bills as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Bills as presented Passed with a motion by Wendy Rahtz and a second by Jack Young.
No Action(s) have been added to this Agenda Item.
Discussion:  Check Numbers 00061973 to 00062165 totaling $715,569.41
Attachments:
5.6. SPED Contract
Speaker(s):  Darus Mettler
Agenda Item Type:  Action Item
Rationale: 

Lori will join Cen7ter as a .75 FTE job coach.  Lori will assist students during their non-paid work experiences out in the community.  Lori will bring several years of experience in working with students of all ages and abilities. 

Recommendation: Discuss, consider and take any necessary action to approve the contract for Lori Loughiman as presented.

Recommended Motion(s):  SPED Contract for Lori Loughiman as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
SPED Contract for Lori Loughiman as presented Passed with a motion by Joyce Baumert and a second by Wendy Rahtz.
No Action(s) have been added to this Agenda Item.
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
5.7. SPED Resignation
Speaker(s):  Darus Mettler
Agenda Item Type:  Action Item
Rationale: 

 

Reccomendation: To discuss, consider and take any necessary action to accept the resignation of Melissa Olson as presented.

Recommended Motion(s):  Resignation of Melissa Olson as presented was Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Resignation of Melissa Olson as presented was Passed with a motion by Terry Fusco and a second by Joyce Baumert.
No Action(s) have been added to this Agenda Item.
Attachments:
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
5.8. Second Reading of Policy 1.05.01 Administrative Procedure
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 

Recommendation: Discuss, consider and take all necessary action to approve the second reading of Policy 1.05.01 Administrative Procedure as presented.
Recommended Motion(s):  After second reading, Policy 1.05.01 Administrative Procedure Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
After second reading, Policy 1.05.01 Administrative Procedure Passed with a motion by Dan Hoesly and a second by Jack Young.
No Action(s) have been added to this Agenda Item.
Attachments:
5.9. First Reading of Policy 3.11 Negotiations
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 

Recommendation: Discuss, consider and take all necessary action to approve the first reading of Policy 3.11 Negotiations as presented and advance it to the next meeting for second reading.
Recommended Motion(s):  First reading of Policy 3.11 Negotiations and its advancement to the October meeting Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
First reading of Policy 3.11 Negotiations and its advancement to the October meeting Passed with a motion by Joyce Baumert and a second by Jennifer Miller.
No Action(s) have been added to this Agenda Item.
Attachments:
6. Discussion Items
Agenda Item Type:  Procedural Item
6.1. Finalize Board Goal 2
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 

After the board retreat on June 18th, final steps to complete goal 2 is:

1. Develop criteria, timeline, and objectives.

2. Completion date: September Board Meeting.

Discussion:  Administrator Polk discussed Board Goal 2 in relation to the Scorecard.
Attachments:
Goals:
  • Communication and Marketing
  • Data
6.2. ESU 7 Scorecard
Speaker(s):  Larianne Polk
Agenda Item Type:  Information Item
Rationale:  Administrator Polk will report on progress made within identified areas of growth.  This continuous improvement tracking tool will support ESU 7's AdvancED goals.
Discussion:  Administrator Polk provided a comprehensive overview of the Scorecard to measure progress toward the Board goals created at the Board retreat in June. Questions from the board were answered on progress with regard to data collection.
Attachments:
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
6.3. Negotiations
Speaker(s):  Negotiations Commiittee
Agenda Item Type:  Information Item
Rationale: 

The Board Negotiations Committee has a meeting scheduled with the Educational Service Unit Education Association (ESUEA) on Monday, September 21st, 2015 in the Walnut Room from 4:30pm-6pm.

The timeline for negotiations/collective bargaining will be reviewed. First meeting to be held by November 1, 2015.

Committee of Board members Doug Kluth, Chair; Richard Luebbe; Richard Stephens.

Discussion:  The Board Negotiations Committee has a meeting scheduled with the Educational Service Unit Education Association (ESUEA) on Monday, September 21st, 2015 in the Walnut Room from 4:30pm-6pm. The timeline for negotiations/collective bargaining will be reviewed. First meeting to be held by November 1, 2015. Committee of Board members Doug Kluth, Chair; Richard Luebbe; Richard Stephens.
Goals:
  • Communication and Marketing
6.4. Spotlight School
Speaker(s):  Professional Services Team
Agenda Item Type:  Information Item
Rationale:  The board will be updated as to the Leadership, Services, and Support provided to David City.
Discussion:  Marci Ostmeyer delivered the spotlight school report on David City.
Attachments:
6.5. Administrator's Report
Speaker(s):  Larianne Polk
Agenda Item Type:  Information Item
Rationale: 

Facilities Update: Carpet, roof, rocks
Statewide Update: ESUCC Summary

670 Transfers

Public Records Request

Board visits

Technology Pledge

Upcoming conferences

Discussion:  The carpet project is continuing. Local vendors will provide quotes for consideration. Carpeting will be completed in small increments in order to stay within our budget. Landscaping improvements continue. 670 Transfers: Business Office and Administration will manage any transfers in and out of travel (670) moving forward. Administrator Polk informed the Board of a public records request for vendor information. Board visit discussion is tabled until next month. October 19th Board meeting will begin at 6:00pm in the Oak Room to allow for attendance at the Robotics Scrimmage located at Central Community College.
7. Adjournment
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 

Recommendation:
Discuss, consider and take any necessary action to adjourn.
Recommended Motion(s):  Adjournment of meeting at 8:28pm Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Adjournment of meeting at 8:28 pm Passed with a motion by Bob Norvell and a second by Jack Young.
No Action(s) have been added to this Agenda Item.
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