August 14, 2017 at 12:00 PM - Board of Education Regular Meeting
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1. Call to Order & Pledge of Allegiance
Rationale:
The mission of Gothenburg Public Schools is to prepare all students to become lifelong learners within a positive and innovative learning environment. A copy of the open meetings law is posted on the wall of the Board Room and is available to the public. |
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2. Call to Order & Pledge of Allegiance
Rationale:
The mission of Gothenburg Public Schools is to prepare all students within a positive and innovative learning environment. A copy of the open meetings law is posted on the wall of the Board Room and is available to the public. |
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3. Approve the Agenda
Rationale:
The Board reserves the right to rearrange the order of items as needed. |
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4. Approve the Agenda
Rationale:
The Board reserves the right to rearrange the order of items as needed. |
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5. Recognition of Visitors
Rationale:
Opportunity for Public Expression:
As a meeting of the Gothenburg Board of Education is a meeting held in public and not a public meeting, visitors should refrain from comments unless recognized by the chair.
Attachments:
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6. Recognition of Visitors
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6.1. Public Participation
Rationale:
Opportunity for Public Expression:
As a meeting of the Gothenburg Board of Education is a meeting held in public and not a public meeting, visitors should refrain from comments unless recognized by the chair.
Attachments:
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6.2. Presentations
Rationale:
Mr. Belanger (and students) |
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7. Discussion Items
Rationale:
Topics for discussion may include, but are not limited to: Board Member Roles / Chain of Command PLC / Professional Development Budget / Finance YMCA partnership Superintendent Goals Superintendent Evaluation Instrument Board Policy Drug Testing Protocol State Testing Solar Eclipse Option Enrollment Insurance Stakeholders Board Topics
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8. Business Items
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8.1. Action Items
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8.1.1. Consent Agenda
Rationale:
1. Approval of Previous Minutes 2. Approval of the Treasurer's Report 3. Approval of the Warrants / Bills a. Petty Cash b. Student Activity c. Hot Lunch d. Bank Statement e. Summary of Accounts and Receipts f. Monthly Expenditure Report g. Check Journal 4. Excuse Absent Board Members 5. Consider Option Enrollment Requests Option Out: Teagan McDonald - 8th Grade to Cozad
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8.1.2. Designate superintendent as authorized district representative for federal and state programs for 2017-18 fiscal year.
Rationale:
This is done on an annual basis. |
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8.1.3. Discuss, consider and approve Resolution to set Option Enrollment Capacity for 2017-18 and subsequent years until otherwise determined and/or declared.
Rationale:
According to Board Policy 5006, Option Enrollment, the School Board will determine and set, on an annual basis, the maximum number of option enrollment applications the School District will accept in any program, class, grade level or school building or in any special education programs operated by this School District, based upon available staff, facilities, projected enrollment of resident students, projected number of students with which this School District will contract based on existing contractual arrangements, and availability of appropriate special education programs, and may declare a program, class or school unavailable to option students due to lack of capacity. Such determinations may be made in the form of an Appendix “1” to this Policy. The determination and declaration made for any school year shall continue in effect for the next and subsequent school years unless otherwise determined and/or declared. Note that the Swede Academy Preschool has been added to the Option Enrollment Capacity |
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8.1.4. Discuss, consider and approve proposed Continuous Improvement (Professional Development) Manual and Assessment Manual.
Rationale:
The building administrators and members of the Executive Council have discussed the proposed Continuous Improvement (professional development) manual including calendar and strategies. The Assessment Manual has also been updated and will be discussed.
Attachments:
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8.1.5. Discuss, consider and approve transfers to Depreciation Fund, Activities Fund, Lunch Fund and the Employee Benefit Fund.
Rationale:
Money was budgeted in the Depreciation Fund and is reserved for eventual capital outlay such as the purchase of vehicles, a roof, or instructional equipment. The Superintendent recommends a transfer of $50,000 at this time. Money is budgeted for general operating expenses in the Activities Fund. The activities director and business manager determine short-term and long-term needs of the program and determine when and how the funds are to be utilized. The superintendent recommends a transfer of $25,000 at this time. Money has been transferred into the lunch fund in previous years due to increased costs and our move to a food court concept. However, the lunch fund ended up with a positive balance in 16-17 so a transfer is not necessary. The Board approved two years of single insurance as part of a temporary early retirement incentive. It is recommended that we transfer $25,000 into the fund to handle part of the first year costs. There are sufficient resources in the budget to allow for transfers at this time. |
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8.1.6. Discuss, consider and approve revisions to Board Policy 1100B, Facilities Use Schedule.
Rationale:
The Fee Schedule for use of the facility by outside entities was updated last year and is attached for your consideration. The Schedule may be revised and approved, however, no action is needed if no changes are made.
Attachments:
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8.2. Review of current policies.
Rationale:
It was suggested at the board work session that we systematically review our board policy Mr. Wyatt is the only member who was serving during the complete revision of policy. We will review a section of policy each month. Policies will not be attached as they are available on the school website. Policy Series 3000 Summaries Policy Series 3000 Table of Contents
Attachments:
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8.3. Reports
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8.3.1. Board of Education Reports
Rationale:
Committee Reports (Chair in bold)
Attachments:
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8.3.2. Administrative Reports
Rationale:
1. Topic Specific Administrative Reports
2. General Administrative Reports
a. Facilities & Transportation (Mr. Holmes)
b. Elementary (Mr. Widdifield) c. High School (Mr. Ryker) d. Activities (Mr. Herman)
e. Teaching and Learning (Mrs. Jonas)
f. Superintendent (Dr. Teahon) |
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9. Next Meeting
Rationale:
August 14, 2017 – 12:00 PM |
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10. Discussion Items
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11. Adjournment
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12. Executive (Closed) Session
Rationale:
The Board of Education may hold a closed session by the affirmative vote of a majority of its voting members if a closed session is clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual and if such individual has not requested a public meeting. Closed sessions may be held for, but shall not be limited to, such reasons as: (a) strategy sessions with respect to collective bargaining, real estate purchases, or litigation; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations or misconduct; or (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person. The vote to hold a closed session shall be taken in open session. The subject matter and the reason necessitating the closed session shall be identified in the motion to close. If the motion to close passes, then the presiding officer immediately prior to the closed session shall restate on the record the limitation of the subject matter of the closed session. The Board shall restrict its consideration of matters during the closed portions to only those purposes set forth in the motion to close as the reason for the closed session. The meeting shall be reconvened in open session before any formal action may be taken.
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13. Next Meetings
Rationale:
Budget Work Session: Tuesday, August 29th, 5:00 p.m. Budget Hearing: Monday, September 11th, 6:30 p.m. (Tentative) Tax Request Hearing: Monday, September 11th, 6:45 p.m. (Tentative) Regular Board Meeting: Monday, September 11th, 7:00 p.m. (Tentative) |
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14. Adjournment
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