January 9, 2023 at 5:00 PM - Board of Education Regular Meeting
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1. Call to Order & Pledge of Allegiance
Rationale:
Mission Statement: A copy of the open meetings law is posted in the Board Room and is available to the public. |
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2. Realignment of Board of Education for 2023
Rationale:
Annually, the Board of Education goes through realignment. This year, we have two new members joining our board of education. Board members elected in November 2022 will read and sign the Oath of Office.
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2.1. Election of Officers
Rationale:
Policy #2002 states that at the January meeting of the Board of Education, a President, Vice-President, and Secretary shall be elected from the membership to a one-year term of office. Officers in 2022 were Nate Wyatt, President, Becky Jobman, Vice President, and Kyle Fornoff, Secretary. Mrs. Jonas will accept nominations for offices and conduct the elections. Kay Streeter has served as Secretary to the Board and will continue to do so if approved. Randy Waskowiak has served as Board Treasurer and has agreed to continue to do so if approved.
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2.1.1. Election of President
Rationale:
Nominations for the office of president will be accepted. No second is required for nominations. Paper ballots will be used if more than one board member is nominated.
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2.1.2. Election of Vice President
Rationale:
Nominations for the office of vice president will be accepted. No second is required for nominations. Paper ballots will be used if more than one board member is nominated.
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2.1.3. Election of Secretary
Rationale:
Nominations for the office of secretary will be accepted. No second is required for nominations. Paper ballots will be used if more than one board member is nominated.
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2.1.4. Appointment of Secretary to the Board
Rationale:
Kay Streeter, Dawson County School District #20 Business Manager, has served as Secretary to the Board and has agreed to continue in this role approved by the Board of Education. Mrs. Streeter should be authorized to sign checks for the following funds: Student Activity Hot Lunch Petty Cash Student Fees Employee Benefit Depreciation |
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2.1.5. Appointment of Board Treasurer
Rationale:
Mr. Randy Waskoviak, First State Bank, has served as Board Treasurer and has agreed to continue in the role if approved by the Board of Education.
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2.2. Adoption of Order of Business
Rationale:
The adoption of an order of business to guide the preparation of future agendas and conduct of meetings as defined in the 2000 series policies. The following policies are included for reference and have already been approved but are formally accepted at the beginning of each calendar year as the order of business.
2000 Series Index Policy 2001 - Role of the Board of Education Policy 2008 - Meetings
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2.3. Review of Board/Superintendent Operating Protocol and Organizational Structure
Rationale:
It is important to review the board/superintendent operating protocol and the organizational structure each time the board reorganizes.
A successful board and administration alignment can be defined as a connected group of individuals working together, not as separate entities, but a team with clear purpose and understanding of roles with a common goal of making decisions that are in the best interests of students, staff, and community. The Board and Administration are not in competition with each other but are competing to meet the individual and collective needs of students.
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2.4. Review Chain of Command
Rationale:
Board Policy 3035 outlines that the superintendent shall be in control of all school district operations except as provided by another policy or as otherwise provided by law. Linked here is the administrative chain of command, working from the lowest level in the chain upward.
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2.5. Discussion of Standing Committees for 2023
Rationale:
Standing Committees 1. Personnel / Negotiations 2. Facilities & Transportation 3. Finance 4. Committee on American Civics 5. Policy Policy 2002 outlines that the board shall authorize such special committees as it deems necessary. The board president shall appoint members to the committee, and designate its function, tasks it is to perform, and completion date for its work. After the initial appointment, positions can be modified by a majority vote of the board.
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2.6. Distribution of Conflict of Interest Policies and Forms
Rationale:
The final task under the Realignment of the Board of Education for 2023 is to disseminate the conflict of interest policy and the associated form.
Policy 2005 outlines a Conflict of Interest when a board member has a business in which the board member or a member of his or her immediate family is a partner, a limited liability company, stockholder, or serves as a director or an officer for a business that could potentially benefit from board action. There is no action needed.
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3. Approve the Agenda
Rationale:
The Board reserves the right to rearrange the order of items as needed.
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4. Recognition of Visitors
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4.1. Public Participation
Rationale:
As a reminder, our board has adopted a policy regarding public comment. Per that policy, we will allow each person up to five minutes, but collectively, not more than 30 minutes. Are there any patrons that wish to address the board at this time? PUBLIC PARTICIPATION INSTRUCTIONS FOR MEMBERS OF THE PUBLIC WHO WISH TO SPEAK: This is the portion of the meeting when members of the public may speak to the board about matters of public concern.
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4.2. Presentations
Rationale:
Today we would like to welcome Mrs. Lynette Stevens who is the director of our local Teammates program. Mrs. Stevens will provide an annual report to the board.
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5. Action Items
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5.1. Consent Agenda
Rationale:
1. Approval of Previous Minutes 2. Approval of the Treasurer's Report 3. Approval of the Warrants / Bills a. Petty Cash b. Student Activity c. Hot Lunch d. Bank Statement e. Summary of Accounts and Receipts f. Monthly Expenditure Report g. Check Journal 4. Excuse Absent Board Members 5. Consider Option Enrollment Requests
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5.2. Personnel
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5.2.1. Consider resignation of certificated staff.
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5.2.2. Consider approval of contract(s) for certificated staff.
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6. Policy & Procedure
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6.1. Update Policy 2002 - Organization of the Board
Rationale:
Board Policy 2002 - Organization of Board, Board Officers, and Check Signing had two options regarding a "tie". The policy committee recommends the following:
If the board is split between two members, they will each serve as the officer for six months of the year. The initial six-month term will be determined by coin flip.
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6.2. Appoint Superintendent as Non-discrimination Compliance Coordinator and Title IX Coordinator.
Rationale:
Annually, the district must appoint a Non-discrimination Compliance Coordinator to meet federal Equal Employment Opportunity requirements and a Title IX Coordinator.
Additional information can be found the Policy 3057 - Title IX.
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7. Reports
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7.1. Board of Education Reports
Rationale:
Final 2022 Committee Reports (Chair in bold)
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7.2. Administrative Reports
Rationale:
1. Topic Specific Administrative Reports
2. General Administrative Reports a. Elementary (Mrs. Floyd) b. High School (Mr. Ryker) c. Activities (Mr. Mroczek) d. Special Populations (Mrs. McKenna) e. Teaching and Learning (Mrs. Richeson) f. Superintendent (Mrs. Jonas) |
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8. Executive (Closed) Session
Rationale:
According to § 84-1410, the Board of Education may hold a closed session by the affirmative vote of a majority of its voting members if a closed session is clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual and if such individual has not requested a public meeting. The vote to hold a closed session shall be taken in open session. |
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9. Next Meeting
Rationale:
Monday, February 13th
Swede Activities: 7th & 8th Grade Boys Basketball at Ogallala |
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10. Adjournment
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