August 12, 2024 at 12:00 PM - Board of Education Regular Meeting
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1. Call to Order & Pledge of Allegiance
Rationale:
Mission Statement: A copy of the open meetings law is posted on the wall of the Board Room and is available to the public. |
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2. Approve the Agenda
Rationale:
The Board reserves the right to rearrange the order of items as needed.
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3. Recognition of Visitors
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3.1. Public Participation
Rationale:
Board Policy 2009 - Opportunity for Public Expression. PUBLIC PARTICIPATION INSTRUCTIONS FOR MEMBERS OF THE PUBLIC WHO WISH TO SPEAK: This is the portion of the meeting when members of the public may speak to the board about matters of public concern.
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4. Action Items
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4.1. Consent Agenda
Rationale:
1. Approval of Previous Minutes 2. Approval of the Treasurer's Report 3. Approval of the Warrants / Bills a. Petty Cash b. Student Activity c. Hot Lunch d. Bank Statement e. Summary of Accounts and Receipts f. Monthly Expenditure Report g. Check Journal 4. Excuse Absent Board Members 5. Consider Option Enrollment Requests
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4.2. Discuss and consider approval of the 2024-2025 Gothenburg Public Schools Re-Opening Plan.
Rationale:
Every six months, the board of education is asked to review and approve the Re-Opening plan. This plan is kept on our school website and has had no changes since last year.
Also included here is the "Exclusion and Re-Admittance" operating procedure we will utilize again this school year. This does not require board approval.
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4.3. Discuss and consider Area B Remodel Pay Applications for July.
Rationale:
The following expenditures have been approved by Bond Council for use of QCPUF funds as they are addressing air quality and life safety issues within the building.
Board Action is utilized for QCPUF expenditures to ensure transparency regarding the use of funds. |
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4.4. Discuss and consider approval of transfers to the Depreciation Fund, the Activities Fund, the Cooperative Fund, and the Employee Benefit Fund.
Rationale:
Money was budgeted in the Depreciation Fund and is reserved for the repair and replacement of items such as the purchase of vehicles, a roof, or instructional equipment. The Superintendent and Finance Committee recommend a transfer of $700,000 at this time. This amount includes the $600,000 dollars of ESSER fund reimbursement.
Money is budgeted for general operating expenses in the Activities Fund. The activities director and business manager determine the short-term and long-term needs of the program and determine when and how the funds are to be utilized. The superintendent recommends a transfer of $70,000 at this time. The Cooperative Fund is utilized for interlocal agreements where the school district is acting as the fiscal agent for any cooperative activity between one or more public agencies. In this case, we are preparing our first Operating Expenses payment now that The Impact Center is up and running. The superintendent recommends a transfer of $100,000 at this time. The Employee Benefit Fund is utilized as reserve General Fund money for employee benefits such as early retirement, health insurance, and unemployment. It is recommended that we transfer $25,000 into the Employee Benefit fund. There are sufficient resources in the budget to allow for these transfers, totaling $895,000 at this time. |
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5. Policy & Procedure
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5.1. Second reading of proposed new policies.
Rationale:
After reviewing existing policy, the following proposals for new policy are linked here for consideration of the Board. No feedback was provided after the July board meeting therefore, there are no changes to what was presented last month.
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5.2. Second Reading of the 2024-2025 Activity Handbook
Rationale:
This is the second reading of our activity handbook. No additional feedback was provided after the July board meeting and there have been no additional updates. The handbook has been aligned with new and updated board policies.
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5.3. Second Reading of the 2024-2025 Staff Handbook
Rationale:
This is the second reading of our staff handbook. It has been aligned with new board policies. No additional feedback was provided after the July board meeting, therefore, there are no changes since the July meeting.
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5.4. Annual review of Attendance and Excessive Absenteeism Policy 5001.
Rationale:
State statute requires annual review of our Attendance and Excessive Absenteeism Policy 5001. This policy was updated in July to include "mental illness" in accordance with updated state statute.
As an annual notice, this is an informational item only. No action is required.
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6. Informational Items
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6.1. Annual disclosure of administrative conflict of interest in accordance with Board Policy 4053.
Rationale:
Board Policy 4053 requires administrators of the district to make known the existence of any conflict of interest in any contract in which the employee has an interest.
The conflict of interest forms are attached here for public record.
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7. Reports
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7.1. Board of Education Reports
Rationale:
Committee Reports (Chair in bold)
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7.2. Administrative Reports
Rationale:
1. Topic Specific Administrative Reports
2. General Administrative Reports a. Elementary (Mrs. Floyd) b. High School (Mr. Ryker) c. Activities (Mr. Mroczek) d. Special Populations (Mrs. McKenna) e. Teaching and Learning (Mrs. Richeson) f. Superintendent (Dr. Jonas) |
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8. Next Meeting
Rationale:
Monday, September 9th @ TBD
Swede Activities: None The budget hearing and special meeting to adopt the budget will take place on Wednesday, September 25th at 5:30p.m. |
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9. Adjournment
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