October 7, 2019 at 7:00 PM - 1st City Board Regular Meeting

1. Mayor Bergman calls meeting to order, with the "Pledge of Allegiance" and the "Open Meeting Statement"

2. Submittal of Request for Future Agenda Items

3. Reserve time to Speak on an Agenda Item

4. Discuss - Approve / Deny Diamond Engineering's Pay Request #1 costing $42,054 for the 2019 Street Improvement Project #18-3348.  This is regarding the paving of Paul Street northeast of the Matelyn Retirement facility consisting of earthwork, immobilization, 6" pavement with an integral curb, manhole adjustment and removing a PC header.
a. Approve City account where funds should be deducted for pay request
 

5. The State Legislature has made some changes to the way the One (1) & Six (6) Year Report and the NE Board of Public Roads Classification Standards (NBCS) Budget and Income/Expenditure Report are to be handled as of March 8, 2019.  One (1) of the major changes is that they have eliminated the annual filing of the One (1) & Six (6) NBCS Forms, the Standard System of Annual Reporting (SSAR) NBCS Forms, the County Road and Bridge Contracts Report and the LB 904, 2006 Local Option Sales Tax Certification.  In Lieu of creating and filing the former NBCS Forms, municipalities will file annually a new Municipal Annual Certification of Program Compliance form that is signed by the Mayor and Street Superintendent.

Discuss - Approve / Deny Resolution 2019-7; authorization of Mayor Bergman signing the 2019 Municipal Annual Certification of Program Compliance Form.

6. Discuss - Approve / Deny St. Paul Chamber of Commerce funding request of $14,000 to be utilized for promotions or marketing (General $5,000 & Sale Tax $9,000)

7. Discuss - Approve / Deny the two (2) County Cage (Kersten Kucera) Special Designated Liquor applications:
a. Saturday, October 26, 2019 from 11:00 a.m. to 1:00 a.m. regarding a one (1) year anniversary tailgate party
b. Saturday, November 9, 2019 from 4:00 p.m. to 1:00 a.m. at the St. Paul Civic Center (413 Howard Avenue) regarding a wedding reception
Identification will be checked, along with wristbands being utilized for underage drinking.

8. Discuss - Approve / Deny the NE Liquor Control Commission application regarding Charles Schmid as the American Legion Post 119 #C-008455 corporate manager.

9. Consent Agenda:
Discuss - Approve / Deny the August 2019 Treasurer's report; minutes of September 3 (regular), September 11 (union negotiations), September 16 (regular), and September 30, 2019 (SDL application); October 7, 2019 disbursements; September 30, 2019 zoning permits; and City Clerk Beck and Deputy Clerk Royle attending the Heartland Clerk's meeting in Grand Island, NE on Thursday, October 17, 2019.

10. Discuss - Approve / Deny compensating the Street Dept. for the usage of the City bobcat from the other City departments.

11. Discuss - Approve / Deny retaining William Gregoski as the Sewer Wastewater Superintendent/Operator for the City of St. Paul (no change in benefits).
 

12. Discuss - Approve / Deny a part-time hire for the City of St. Paul Office and Police Department.

13. Discuss - Approve / Deny the next IBEW 1597 Union negotiation meeting date:

• Wednesday, October 16, 2019
• Thursday, October 17, 2019
• Tuesday, October 29, 2019
• Thursday, October 31, 2019
• Monday, November 4, 2019  -  City Council meeting night
• Friday, November 8, 2019

14. Utility Superintendent Helzer updates

15. Chief of Police Paczosa updates

16. City Council member updates

17. Mayor Bergman updates:
a.  Ms. Berthelsen offered seat on the NE Recycling Council's Advisory Board

b.  Tax Increment Financing LB 874 documents submitted to the NE Dept. of Revenue: Legislative bill requires each redevelopment authority to report the progress of the redevelopment project to the governing body of each political subdivision whose property taxes are affected by the division of taxes and retain such documents three (3) years after the division of taxes

c. Special meeting Wednesday, October 9, 2019 (6:00 p.m.)  at the Howard County Court House RE: Northwest Drainage and discussion on the south river bridge

d. Civic Center Advisory Committee meeting on Wednesday, October 9, 2019 at the St. Paul Civic Center

e. LB 840 Citizens Advisory Review Committee (CARC) member Janet Edwards will not be available for re-appointment on the CARC Board; Ms. Edward's term is up January 2020  (A thank you note will be forwarded to Ms. Edwards for her dedicated service)

f. City of St. Paul submitting a Pre-Application for the CDBG "Emergent Threat" grant

g. Pipe line meeting in Ravenna, NE

h. St. Paul Development Corp. Board member Dave Brehm extended an invitation to the Mayor, City Council members and all City employees regarding an open house for Mike Feeken on Wednesday, October 9, 2019 at the Loup River Distillery from 5:00 p.m. to 7:00 p.m.

i.  St. Paul Development Corp. hiring a part-time employee
 

18. Public Comment Period - restricted to items on the agenda

19. Public Announcements

20. Mayor & City Council members, please see the information attached for your review regarding the Payroll / Timecard Module (Laura Berthelsen, City Payroll Clerk) and the E-Billing and the Itron Module (Liana Wroblewski, City Utility Clerk).

21. Closed Session: Pending Litigation; Strategy Session with respect to real estate purchase; and prevent needless injury to the reputation of an individual

22. Mayor Bergman adjourns City Council meeting

23. Informational Items:
a. Receipts for August 2019
b. 2018-2019 Property Tax Request / Collected
c. 2018-2019 Summary of Budget Numbers
d. 2019 Street Repair List
e. 2018-2019 Sales Tax Information
f. Certificate of Deposits for September 2019
g. Tax Increment Financing (TIF) Statement for Fiscal Year 2018-2019
h. Christensen Insurance professional service letter
i. City Elmwood Cemetery Foundation Bank Statement