October 11, 2017 at 8:00 PM - Board of Education Regular Meeting

Executive Summary:

The board has been holding checks in an approximate amount of $112,000.00 do to incomplete work, as noted on the punch list established by Paulsen's, Wilkin's and the school district.  The main issue that exists is still the floor in the entry way and hall ways.  

A week after the September board meeting I met with Tim Dean, and we toured the areas of concern.  Tim assured me that Paulsen's would make the floor "right" for SEM, and I take him for a man of his word.

Tim did make it clear that before they were going to be able to do any more repair work, they required payment and release of funds.

Discussion for moving forward, after they receive payment was to bring in Wilkin's and have them design a floor plan that would be acceptable to both parties.

My recommendation would be to make payment (release checks) to Paulsen's Inc., and then have the building committee meet with Paulsen's and Wilkin's and develop a plan for the floors.

Executive Summary:

The current air system needs to have the air coil replaced, and the location of the unit creates difficulties in working on the unit.  The unit will have to be completely removed from the ceiling to be repaired.

Axmann Heating and Air have provided us with a bid with 2 options.  The first option is their recommendation.

Option ONE -- replace the water furnace with a geothermal heat pump (see quote for more specific details.)  The cost of option one is $7,299.00 which includes, removal, installation, wiring, looping and draining, plus is possible relocation of the unit for easier access.  Additionally, with option 1 we will qualify for a power company rebate, and a NPPD rebate.  Rebates are estimated to be about $1,500.00.  With rebates the cost would be estimated at $5,799.00.

Option TWO -- Is repair and installation of air coil.  There would be no relocation, no rebates and no warranty.  The cost is estimated at $3,600.00.

Recommendation:

I recommend the purchase of the new unit.  The justification for this recommendation is that the new unit comes with warranty, and the old unit will have a new air coil, but the remaining unit is still suspect.

Executive Summary:

The Nebraska legislature has put into law the procedure for school boards and bargaining agents to follow during the negotiations process.  48-818.01 (attached) provides the requirements that both parties need to adhere to.

     Key Points and Time Lines

          A.  On or before September 1 of the preceding year (2016) the collective-bargaining agent shall request recognition from the BOE.  (Completed)

          B.  On or before October 1 of the preceding year (2016) the BOE shall respond. (Completed)

          C.  On or before November 1 of the current year (2017) negotiations will begin.

               1)  Establishing first meeting date is the beginning of the process.  Meeting prior to Insurance data may prove to be meaningless, until rates are determined.

               2)  Insurance rates are due to be determined and presented by November 1.  Currently we have not information.

          D.  A minimum of 4 meetings are required, before Impasse can be declared.

               1)  Fewer than 4 meetings are OK if settlement is achieved.

          E.  February 8, 2018, if negotiations are not settle by this time, mediation is required.

2017-2018 Representatives:

     SEM - BOE:  Matt Glatter, Kirby Burden & Shana Beattie

     SEM - EA:  Justin Bosak, Scott Franzen, Scott Williams & Janice Wolfinger.

Attachment:  2016-2017 Negotiated Agreement.

Executive Summary

I have been working with Mark on inventory and evaluation of the transportation fleet.  We currently have 9 buses (2 14 passenger), 4 vans, and 1 pick-up. Please see attachement. 

Reviewing the fleet, it would be my recommendation to downsize the bus numbers, and consider beginning a replacement rotation of the vehicles.

My recommendation for downsizing would include; Bus 99 (big bus) with 156,900 miles, Bus 2001 (big bus) with 58,626 with source repair issues, Lift Bus (14 passenger) with 81,638 miles and problems with the lift gate, Bus 08 (Big Bus) 111,000 miles and electrical problems, Van 08 with High Mileage 135,160 miles, and the pickup which it completely unreliable. 

Suggestions:  I would like to begin a rotational plan for the buses.  I know that we will not always need to replace buses, but I think having a rotational plan will help in maintaining the fleet.  My suggestion for would be to look to add one large bus (for activities) and one 14 passenger bus.  Additionally, I think the district should look into adding some type of 4-wheel drive vehicle for poor road conditions and for towing purposes. 

I would also like the transportation committee to consider purchasing an inclosed trailer for transport of various school items, for example band equipment.

If the committee is interested in purchasing new/used vehicles, the Nebraska State Education conference will be a great place to look.  The major transportation venders will be in Omaha at the conference, and generally have great deals on school vehicles.

Attached is a copy of the superintend evaluation that the board has used in the past.  Superintendent contract will be on the agenda for the November meeting.