December 11, 2017 at 8:00 PM - Board of Education Regular Meeting

Executive Summary

     The 2016-2017 Annual Financial Review Audit was once again conducted by Dana F. Cole & Company out of Grand Island, Nebraska.  The audit was conducted over a 2 day period from October 19 through October 20th.  

     On November 6, 2017 we received email notification from Eugene Ulmer of Dana Cole that stated that our districts audit report was submitted and received by NDE.

     Each member of the board will again receive a copy of the 2016-2017 AFR.  On page 53 there is a letter to the SEM board of education.  

     Page 55 & 56 discuss two points

         1) Segregation of duties

               Due to district size, there is limited segregation of duties in the accounting and cash exchanges.  Recommendations, continued monitoring and evaluations of internal controls.

          2)  Establish internal control over financial statement preparation and review.  Recommendations, review financial statements and disclosures.

In 2016--

     District disbursed $3,015,192.00 out of Special Buildings, and it should have been coded and from Special Buildings Bond.  The correction was made, and no issues were found in 2017.  

Executive Summary:

     I discussed a lot of the information during my update, but the board needs to advise me on how they would like to proceed with gathering information for the January BOE meeting.

     Items for discussion:

          1. New verse Used

               a)  what are quality factors for used 

          2.  Bus size

               a) small bus (14 passenger)

               b) medium bus (approx 30 passenger)

               c)  Large bus (52+ passenger)

          3.  Brand Name

               1)  suggested "Thomas"

Executive Summary:

During the 2016-2017 school year, discussion was held on putting in a sound system for the new gym.  Yonda's provided the board with an estimate, and the decision was made to table the discussion until the board could better understand the need for the sound system.

Since the meeting, we had hold several events in the new gym and plan to hold many more in the future.  The primary organizations in need of a quality sound system are fine arts groups, including Speech, Drama, Band and Choir.  In addition, the sound system would be helpful for any activity in the new gym, including athletics events, academic programs, community meetings and athletic events.

The purpose of this discussion item is to determine the need for a sound system in the gym.  If discussion warrants further information, I will arrange for a representative from Yonda's to present at the January 2018 BOE meeting.

Executive Memo:

     Tennyson Williams has made new goal post for the football field.  The posts now need to be painted and set.  Mr. Schmidt can explain more about this project.

Executive Summary:

     At the State Education Conference Mr. Williams had a opportunity to visit with Zach Yount from Magnum Builders about our roof issues.  Mr. Yount visited SEM on November 29, and inspected the roof with Mark.  

     Attached is his estimate for the roof.