March 9, 2020 at 6:30 PM - Board of Education Regular Meeting
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1. CALL TO ORDER AND ROLL CALL
Rationale:
INDIVIDUALS WISHING TO ADDRESS THE BOARD WILL BE RECOGNIZED TO SPEAK AT THE BOARD TABLE. WHEN RECOGNIZED BY THE CHAIR, PLEASE STATE YOUR NAME BEFORE PROCEEDING WITH YOUR COMMENTS. A MAXIMUM TIME LIMIT OF 5 MINUTES WILL BE ALLOWED FOR EACH AUDIENCE UNLESS AN EXCEPTION IS GRANTED BY THE CHAIR.
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1.1. Open Meetings Act
Rationale:
A copy of the Open Meetings Act is posted in the Board Room. The Board may meet in Closed Session to consider issues including, but not limited to 1) strategy sessions with respect to collective bargaining, real estate purchases, or litigation; 2) discussion regarding deployment of security personnel or devices; 3) investigative proceedings regarding allegations or misconduct; or 4) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person or persons. The vote to hold a Closed Session shall be taken in open session and the subject matter and reason for the session shall be included in the motion. The motion and the vote of each member of the Board and the time when the session commenced and concluded shall be recorded in the minutes. If the motion passes, the President will restate on the record the limitation of the subject matter of the Closed Session.
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2. CONSENT SECTION
Rationale:
All matters listed under the Consent Section are considered to be routine and will be enacted by one motion. There will be no separate discussion of these items. If discussion is desired, the item(s) will be considered at the end of the Consent Section.
Recommended Motion(s):
Motion to approve the consent section as presented passed with a motion by Board Member #1 and a second by Board Member #2.
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2.1. Legality of Meeting
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2.2. Approval of Agenda
Rationale:
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2.3. Minutes from Previous Meeting(s)
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2.4. Policy & Board Reports
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2.4.1. Option Enrollment
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2.4.2. Student Enrollment
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2.5. Personnel Reports
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2.5.1. Certified / Classified Monthly Personnel Report
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2.6. Business Reports
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2.6.1. Bill Listing
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2.6.2. Fund Reports
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2.7. Surplus/Salvage Items
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3. REPORT ITEMS
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3.1. FEA
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4. ACTION ITEMS
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4.1. Board Items
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4.1.1. 2020-2021 Calendars: Pathfinder, Young Adult, Learning Center, Preschool
Recommended Motion(s):
Motion to approve 2020-2021 Pathfinder, Young Adult, Learning Center, Preschool Calendars as presented passed with a motion by Board Member #1 and a second by Board Member #2.
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4.2. Elementary/Secondary Items
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4.2.1. Request for Early Dismissal
Rationale:
See attached memo
Recommended Motion(s):
Motion to approve 11:30 a.m. FHS dismissal Wednesday, May 13 due to hosting District Track passed with a motion by Board Member #1 and a second by Board Member #2.
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4.3. Curriculum and Instruction Items
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4.4. Personnel Items
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4.5. Business/Facility Items
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4.5.1. Fremont High School Concrete Replacement - North Parking Lot
Rationale:
See attached memo
Recommended Motion(s):
Motion to approve utilizing the services of Sawyer Construction for concrete repair and replacement at the High School in the amount of $34,720.00, paid for through the Depreciation Fund passed with a motion by Board Member #1 and a second by Board Member #2.
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4.5.2. Video Surveillance
Rationale:
See attached memo
Recommended Motion(s):
Motion to approve Video Surveillance Upgrade, replacing all cameras at Fremont High School, with Prime Communication completing the work at a cost of $120,042.76 passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
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4.5.3. Computer Purchase
Rationale:
See attached memo
Recommended Motion(s):
Motion to approve purchase of replacement office computers: 165 Micro Desktop computers, 330 monitors, and 12 laptops at a cost not to exceed $200,000.00 passed with a motion by Board Member #1 and a second by Board Member #2.
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4.5.4. Choir Booster Loan for Carnegie Hall Performance
Rationale:
At the August 12, 2019 Board of Education Meeting the BOE approved the following item:
The choir department, in conjunction with the Fremont Choir Booster Club, will cover all costs through the fundraising opportunities, not costing any student travelers, the district or the FHS Activities Department any revenue. The total cost of the trip through Travel with Barb is $147,728 with the balance due March 25th. The Fremont Choir Booster Club currently has $92,000 raised/committed. Through conversation with our auditor the district Activity Fund can be used to loan the remaining unraised funding if there is a reasonable expectation that the remaining funds will be raised. It is the recommendation that the Board of Education authorize administration to loan the necessary funds to pay off the balance off the Travel with Barb Invoice for the Choirs of America Festival in New York City from April 22-26 and seek full reimbursement from the Choir Booster Club.
Recommended Motion(s):
Motion to approve loaning the necessary funds to pay off the balance of the Travel with Barb Invoice for the Choirs of America Festival in New York City from April 22-26 and seek full reimbursement from the Choir Booster Club passed with a motion by Board Member #1 and a second by Board Member #2.
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5. CLOSED SESSION
Recommended Motion(s):
Motion to go into Closed Session to prevent the needless injury to the reputation of an individual or individuals in discussion of personnel matters, and consider issues in the public interest passed with a motion by Board Member #1 and a second by Board Member #2.
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6. ADJOURNMENT
Recommended Motion(s):
Motion to adjourn passed with a motion by Board Member #1 and a second by Board Member #2.
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