September 28, 2022 at 6:05 PM - Board of Education SPECIAL MEETING
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1. CALL TO ORDER AND ROLL CALL
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INDIVIDUALS WISHING TO ADDRESS THE BOARD WILL BE RECOGNIZED TO SPEAK AT THE BOARD TABLE. WHEN RECOGNIZED BY THE CHAIR, PLEASE STATE YOUR NAME BEFORE PROCEEDING WITH YOUR COMMENTS. A MAXIMUM TIME LIMIT OF 5 MINUTES WILL BE ALLOWED FOR EACH AUDIENCE UNLESS AN EXCEPTION IS GRANTED BY THE CHAIR.
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1.1. Open Meetings Act
Rationale:
A copy of the Open Meetings Act is posted in the Board Room. The Board may meet in Closed Session to consider issues including, but not limited to 1) strategy sessions with respect to collective bargaining, real estate purchases, or litigation; 2) discussion regarding deployment of security personnel or devices; 3) investigative proceedings regarding allegations or misconduct; or 4) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person or persons. The vote to hold a Closed Session shall be taken in open session and the subject matter and reason for the session shall be included in the motion. The motion and the vote of each member of the Board and the time when the session commenced and concluded shall be recorded in the minutes. If the motion passes, the President will restate on the record the limitation of the subject matter of the Closed Session.
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2. CONSENT SECTION
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All matters listed under the Consent Section are considered to be routine and will be enacted by one motion. There will be no separate discussion of these items. If discussion is desired, the item(s) will be considered at the end of the Consent Section.
Recommended Motion(s):
Motion to approve the consent section as presented passed with a motion by Board Member #1 and a second by Board Member #2.
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2.1. Legality of Meeting
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2.2. Approval of Agenda
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3. REPORT ITEMS
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4. ACTION ITEMS
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4.1. Business/Facility Items
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4.1.1. Approve 2022-2023 Budget
Rationale:
The Board of Education met at 6:00 p.m. to hear from taxpayers on the proposed budget for the 2022-2023 school year. The administration recommends approval of the proposed 2022-2023 budget as presented.
Recommended Motion(s):
Motion to approve budget for the 2022-2023 school year passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
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Goals:
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4.1.2. Approve 2022-2023 Tax Request
Rationale:
The Board of Education met at 6:00 p.m. to hear from taxpayers on the district's proposed tax request for the 2022-2023 school year.
Recommended Motion(s):
Motion to approve 2022-2023 tax request passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
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Goals:
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4.1.3. ELEMENTARY PROJECT BIDS
Rationale:
On September 15, 2022 at 2:00 p.m., bids were accepted and read aloud for the new Elementary School Projects. Attached is the letter of recommendation from BVH Architecture, Bid Tabulation, and Bid Opening Sign-in Sheet. Three vendors submitted pricing - one on all three elementary schools and two on just Washington Elementary. Sampson Construction Company of Lincoln, Nebraska submitted a base bid of $54,972,000.00 for the three building package. Sampson also submitted pricing on Alternates 1A, 1B, and 1C for geothermal well sourced HVAC systems. Sampson’s pricing, including the three alternates, is in line with the construction budget for the projects. BVH is recommending moving forward with Sampson as the contractor for the three elementary schools with a completion date of July, 2024. The source of funds for these projects is the Bond funds. The Board, by approving this agreement with Sampson Construction Company, is approving the award, the contract documents for this project, and all associated documents related thereto according to the terms and conditions as on file with district records or such other or additional terms and provisions as negotiated and approved by the Associate Superintendent or a designee, and the Board is hereby delegating to and authorizing the Associate Superintendent or a designee to sign, execute, and deliver the contract documents and all such related documents, make all contract payments, and to take or cause to be taken any and all other action and sign any other documents as may be necessary to complete the transaction, and to administer, operate, and/or implement the contract and all associated documents related thereto on a day-to-day basis during this project as contemplated thereby, for and on behalf of this school district, and hereby designates the Director of Operations, or another person as selected by the Associate Superintendent or a designee from time to time as its program administrator under this agreement.
Recommended Motion(s):
Motion to approve and accept Sampson Construction Company's Base Bid of $54,972,000.00 with Bid Alternate #1A: $260,000.00, Bid Alternate #1B: $250,000.00, and Bid Alternate #1C: $260,000.00 for a total contract amount of $55,742,000.00 for the three new elementary school projects. The Board, by approving this agreement with Sampson Construction Company, is approving the award, the contract documents for this project, and all associated documents related thereto according to the terms and conditions as on file with district records or such other or additional terms and provisions as negotiated and approved by the Associate Superintendent or a designee, and the Board is hereby delegating to and authorizing the Associate Superintendent or a designee to sign, execute, and deliver the contract documents and all such related documents, make all contract payments, and to take or cause to be taken any and all other action and sign any other documents as may be necessary to complete the transaction, and to administer, operate, and/or implement the contract and all associated documents related thereto on a day-to-day basis during this project as contemplated thereby, for and on behalf of this school district, and hereby designates the Director of Operations, or another person as selected by the Associate Superintendent or a designee from time to time as its program administrator under this agreement. passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
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5. CLOSED SESSION
Recommended Motion(s):
Fremont Public Schools Board of Education is authorized by state statute to hold closed sessions. Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual. Reasons that meet this standard include but are not limited to: (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice. Motion to go into Closed Session passed with a motion by Board Member #1 and a second by Board Member #2.
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6. ADJOURNMENT
Recommended Motion(s):
Motion to adjourn passed with a motion by Board Member #1 and a second by Board Member #2.
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