December 12, 2022 at 6:30 PM - Board of Education Regular Meeting
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1. CALL TO ORDER AND ROLL CALL
Rationale:
INDIVIDUALS WISHING TO ADDRESS THE BOARD WILL BE RECOGNIZED TO SPEAK AT THE BOARD TABLE. WHEN RECOGNIZED BY THE CHAIR, PLEASE STATE YOUR NAME BEFORE PROCEEDING WITH YOUR COMMENTS. A MAXIMUM TIME LIMIT OF 5 MINUTES WILL BE ALLOWED FOR EACH AUDIENCE UNLESS AN EXCEPTION IS GRANTED BY THE CHAIR.
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1.1. Open Meetings Act
Rationale:
A copy of the Open Meetings Act is posted in the Board Room. The Board may meet in Closed Session to consider issues including, but not limited to 1) strategy sessions with respect to collective bargaining, real estate purchases, or litigation; 2) discussion regarding deployment of security personnel or devices; 3) investigative proceedings regarding allegations or misconduct; or 4) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person or persons. The vote to hold a Closed Session shall be taken in open session and the subject matter and reason for the session shall be included in the motion. The motion and the vote of each member of the Board and the time when the session commenced and concluded shall be recorded in the minutes. If the motion passes, the President will restate on the record the limitation of the subject matter of the Closed Session.
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2. CONSENT SECTION
Rationale:
All matters listed under the Consent Section are considered to be routine and will be enacted by one motion. There will be no separate discussion of these items. If discussion is desired, the item(s) will be considered at the end of the Consent Section.
Recommended Motion(s):
Motion to approve the consent section as presented passed with a motion by Board Member #1 and a second by Board Member #2.
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2.1. Legality of Meeting
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2.2. Approval of Agenda
Rationale:
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2.3. Minutes from Previous Meeting(s)
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2.4. Policy & Board Reports
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2.4.1. Option Enrollment
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2.4.2. Student Enrollment
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2.5. Personnel Reports
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2.5.1. Certified / Classified Monthly Personnel Report
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2.5.2. Student Teacher Placement
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2.6. Business Reports
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2.6.1. Bill Listing
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2.6.2. Fund Reports
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2.7. Surplus/Salvage Items
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Attachments:
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3. REPORT ITEMS
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3.1. FEA
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3.2. Update on Board Goal #4 CTE: Welding Academy
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3.3. Update on Board Goal #2 Facilities: Bond Project Update
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3.4. Board Goal #3 Update - Student Outcomes
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4. ACTION ITEMS
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4.1. Board Items
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4.1.1. Hearing - District's Plan for Safe Return and ARP-ESSERS
Rationale:
ESSRS requirement (every six months)
Public input and public comment Copy on district website District's Plan for Safe Return and ARP-ESSERS
Recommended Motion(s):
Motion to open the hearing to receive public input and public comment on the District's Plan for Safe Return and ARP-ESSERS - a copy of which is posted to the District's website passed with a motion by Board Member #1 and a second by Board Member #2.
Recommended Motion(s) #2:
Motion to close the hearing on the District's Plan for Safe Return and ARP-ESSERS passed with a motion by Board Member #1 and a second by Board Member #2.
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4.1.2. FPS Foundation Board Members and Officers for 2023
Rationale:
See attachment
Recommended Motion(s):
Motion to approve 2023 FPS Foundation Board Members and Officers as presented passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
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4.1.3. 2023-2024 & 2024-2025 Calendars: High School, Middle School, Johnson Crossing Academic Center, Elementary
Rationale:
See attached
Recommended Motion(s):
Motion to approve 2023-2024 and 2024-2025 FPS Calendars as presented: High School, Middle School, Johnson Crossing Academic Center, Elementary passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
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4.2. Elementary/Secondary Items
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4.3. Curriculum and Instruction Items
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4.4. Personnel Items
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4.5. Business/Facility Items
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4.5.1. Classified Mid-year Adjustment
Rationale:
See attachment
Recommended Motion(s):
Motion to approve the mid-year pay adjustment for classified staff as presented passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
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4.5.2. Transportation Agreement with First Student
Rationale:
Due to the district's lack of success in finding trained bus drivers the district sought pricing from three providers to assist in meeting the daily transportation needs of the district. Pricing was received from First Student with details outlined in the motion below. The Board, by approving this agreement with First Student is approving the contract documents, and all associated documents related thereto according to the terms and conditions as on file with district records or such other or additional terms and provisions as negotiated and approved by the Associate Superintendent or a designee, and the Board is hereby delegating to and authorizing the Associate Superintendent or a designee to sign, execute, and deliver the contract documents and all such related documents, make all contract payments, and to take or cause to be taken any and all other action and sign any other documents as may be necessary to complete the transaction, and to administer, operate, and/or implement the contract and all associated documents related thereto on a day-to-day basis during this project as contemplated thereby, for and on behalf of this school district, and hereby designates the Director of Operations, or another person as selected by the Associate Superintendent or a designee from time to time as its program administrator under this agreement. Motion to approve the agreement between Fremont Public Schools and First Student for two (2) daily AM & PM route school buses and two (2) daily PM only route school buses to meet the route needs for the 2022-23 regular school year. This initial agreement will begin with the start of school in January 2023 and end in May 2023. The daily rate for the AM & PM routes will be $320.81 and the PM only rate will be $208.53.
Recommended Motion(s):
Due to the district's lack of success in finding trained bus drivers the district sought pricing from three providers to assist in meeting the daily transportation needs of the district. Pricing was received from First Student with details outlined in the motion below. The Board, by approving this agreement with First Student is approving the contract documents, and all associated documents related thereto according to the terms and conditions as on file with district records or such other or additional terms and provisions as negotiated and approved by the Associate Superintendent or a designee, and the Board is hereby delegating to and authorizing the Associate Superintendent or a designee to sign, execute, and deliver the contract documents and all such related documents, make all contract payments, and to take or cause to be taken any and all other action and sign any other documents as may be necessary to complete the transaction, and to administer, operate, and/or implement the contract and all associated documents related thereto on a day-to-day basis during this project as contemplated thereby, for and on behalf of this school district, and hereby designates the Director of Operations, or another person as selected by the Associate Superintendent or a designee from time to time as its program administrator under this agreement. Motion to approve the agreement between Fremont Public Schools and First Student for two (2) daily AM & PM route school buses and two (2) daily PM only route school buses to meet the route needs for the 2022-23 regular school year. This initial agreement will begin with the start of school in January 2023 and end in May 2023. The daily rate for the AM & PM routes will be $320.81 and the PM only rate will be $208.53 passed with a motion by Board Member #1 and a second by Board Member #2.
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4.5.3. 2023-2024 Chromebook Purchase
Rationale:
See attachment
Recommended Motion(s):
Motion to approve the 2023-2024 Chromebook purchase for $510,624.25 passed with a motion by Board Member #1 and a second by Board Member #2.
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4.5.4. High School Projector Replacement Project
Rationale:
See attachment
Recommended Motion(s):
Motion to approve replacement projectors for Fremont High School and the Lenihan building for a not to exceed cost of $150,000 passed with a motion by Board Member #1 and a second by Board Member #2.
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4.5.5. Facilities Electrician Vehicle Donation
Rationale:
See attachment
Recommended Motion(s):
Motion to approve 2009 GMC electricians vehicle donation from Fremont Electric passed with a motion by Board Member #1 and a second by Board Member #2.
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4.5.6. FMS Track and Field Sidewalks
Rationale:
See attachments
Recommended Motion(s):
Motion to approve sidewalk pouring and curbing at the Fremont Middle School track by C-R Menn for a not to exceed cost of $22,647.90 passed with a motion by Board Member #1 and a second by Board Member #2.
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5. CLOSED SESSION
Recommended Motion(s):
Fremont Public Schools Board of Education is authorized by state statute to hold closed sessions. Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual. Reasons that meet this standard include but are not limited to: (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.
Motion to go into Closed Session to discuss and consider an extension agreement and infrastructure development addendum with Charles H. Diers LLC. for the purchase and development of the Deer Pointe future school parcel (Lot 1&2 of Block 1, Diers 8th Addition) as adopted September 12 and entered into with the Diers family, for the reason of a conducting a strategy session and such is clearly necessary for the protection of the public interest passed with a motion by Board Member #1 and a second by Board Member #2.
Recommended Motion(s) #2:
Fremont Public Schools Board of Education is authorized by state statute to hold closed sessions. Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual. Reasons that meet this standard include but are not limited to: (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.
Motion to return to regular session passed with a motion by Board Member #1 and a second by Board Member #2.
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6. Property Purchase / Development agreement extension and infrastructure development addendum
Rationale:
The School District, Diers family and the City of Fremont continue to work together to identify final design parameters and cost sharing related to infrastructure development within and near the future elementary school site within the Deer Pointe subdivision.
Recommended Motion(s):
Motion to approve an extension agreement and infrastructure development addendum at a cost not to exceed $550,000, or 50% of the identified off-site development costs, whichever is less, for off-site improvements authorizing such changes as are deemed necessary and in the best interest of the School District and approved by the Board President, Superintendent of Schools, or designee of either, and authorize and ratify the Board President or Superintendent of Schools, or designee to sign and deliver the Purchase Agreement and Development Agreement, Extension Agreement, and Infrastructure Development addendum (collectively, the "Agreements"), to sign and deliver any documents, or other agreements called for in the Agreements, to retain any necessary professionals for assistance, to pay the purchase price and all other related costs and expenses, and to take all other action necessary to close the purchase and conveyance transaction and to carry the Agreements into effect, and approve purchase of Lot 1 & 2 of Block 1, Diers 8th Addition for a purchase price of $950,000 and development costs of $550,000 notwithstanding professional services required to gain City of Fremont approval for the preliminary and final plat passed with a motion by Board Member #1 and a second by Board Member #2.
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7. ADJOURNMENT
Recommended Motion(s):
Motion to adjourn passed with a motion by Board Member #1 and a second by Board Member #2.
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