February 13, 2023 at 6:30 PM - Board of Education Regular Meeting
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1. CALL TO ORDER AND ROLL CALL
Rationale:
INDIVIDUALS WISHING TO ADDRESS THE BOARD WILL BE RECOGNIZED TO SPEAK AT THE BOARD TABLE. WHEN RECOGNIZED BY THE CHAIR, PLEASE STATE YOUR NAME BEFORE PROCEEDING WITH YOUR COMMENTS. A MAXIMUM TIME LIMIT OF 5 MINUTES WILL BE ALLOWED FOR EACH AUDIENCE UNLESS AN EXCEPTION IS GRANTED BY THE CHAIR.
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1.1. Open Meetings Act
Rationale:
A copy of the Open Meetings Act is posted in the Board Room. The Board may meet in Closed Session to consider issues including, but not limited to 1) strategy sessions with respect to collective bargaining, real estate purchases, or litigation; 2) discussion regarding deployment of security personnel or devices; 3) investigative proceedings regarding allegations or misconduct; or 4) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person or persons. The vote to hold a Closed Session shall be taken in open session and the subject matter and reason for the session shall be included in the motion. The motion and the vote of each member of the Board and the time when the session commenced and concluded shall be recorded in the minutes. If the motion passes, the President will restate on the record the limitation of the subject matter of the Closed Session.
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2. CONSENT SECTION
Rationale:
All matters listed under the Consent Section are considered to be routine and will be enacted by one motion. There will be no separate discussion of these items. If discussion is desired, the item(s) will be considered at the end of the Consent Section.
Recommended Motion(s):
Motion to approve the consent section as presented passed with a motion by Board Member #1 and a second by Board Member #2.
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2.1. Legality of Meeting
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2.2. Approval of Agenda
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2.3. Minutes from Previous Meeting(s)
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2.4. Policy & Board Reports
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2.4.1. Option Enrollment
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2.4.2. Student Enrollment
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2.5. Personnel Reports
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2.5.1. Certified / Classified Monthly Personnel Report
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2.6. Business Reports
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2.6.1. Bill Listing
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2.6.2. Fund Reports
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2.7. Surplus/Salvage Items
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3. REPORT ITEMS
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3.1. FEA
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3.2. BVH Bond Project Update
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3.3. Update on Board Goal #1 - Student Outcomes/Serve All Students - Fremont High School Continuous Improvement Plan
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3.4. Update on Board Goal #1 - Student Outcomes/Serve All Students - Milliken Park Elementary Continuous Improvement Plan
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3.5. Update on Board Goal #1 - Student Outcomes/Serve All Students - Bell Field Elementary Continuous Improvement Plan
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3.6. Update on Board Goal #3 - Recruitment, Development and Retention of Employees - Teacher Evaluation Project
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4. ACTION ITEMS
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4.1. Board Items
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4.1.1. 2023 Board Committee Appointments: Americanism and Textbook, Audit, Board Policy, Facilities Use and Planning, Negotiations
Rationale:
2023 Committee Membership: Terry Sorensen Alternate: Todd Hansen Audit: Todd Hansen Alternate: Jon Ludvigsen Board Policy: Pam Murphy Alternate: Terry Sorensen Facilities Use and Planning: Todd Hansen Alternate: Pam Murphy Negotiations: Jon Ludvigsen Alternate: Mike Petersen
Recommended Motion(s):
Motion to approve 2023 Committee Membership passed with a motion by Board Member #1 and a second by Board Member #2.
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4.2. Elementary/Secondary Items
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4.3. Curriculum and Instruction Items
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4.4. Personnel Items
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4.5. Business/Facility Items
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4.5.1. Ratify the 2023-2024 Negotiated Agreement with the Fremont Education Association
Rationale:
The Fremont Board of Education and the Fremont Education Association agreed to a settlement for 2023-2024 which includes 1) a total package increase of 3.75% ($39,716 base) 2) maintains the flat salary stipend at $8,000 and 3) increases the employer paid insurance premium option to $5,000.
Recommended Motion(s):
Motion to approve the BOE Negotiations Committee's recommendation to approve the Settlement, and apply the same 3.75% increase to all employee groups passed with a motion by Board Member #1 and a second by Board Member #2.
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4.5.2. Bell Field Phase 2 Bids
Rationale:
See attachment
On January 26, 2023 at 2:00 pm., bids were accepted and read aloud for the Bell Field Phase 2 - Interiors Project. Five vendors submitted pricing. Cheever Construction is the low bidder with $2,065,000.00 submitted. The project will commence Summer 2023 and be completed Summer 2024. The source of funds for this project is the Bond Project. The Board, by approving this contract with Cheever Construction is approving the contract documents, and all associated documents related thereto according to the terms and conditions as on file with district records or such other or additional terms and provisions as negotiated and approved by the Associate Superintendent or a designee, and the Board is hereby delegating to and authorizing the Associate Superintendent or a designee to sign, execute, and deliver the contract documents and all such related documents, make all contract payments, and to take or cause to be taken any and all other action and sign any other documents as may be necessary to complete the transaction, and to administer, operate, and/or implement the contract and all associated documents related thereto on a day-to-day basis during this project as contemplated thereby, for and on behalf of this school district, and hereby designates the Director of Operations, or another person as selected by the Associate Superintendent or a designee from time to time as its program administrator under this agreement.
Recommended Motion(s):
Motion to approve the contract between Cheever Construction and accept the bid of $2,065,000.00 for the Bell Field Phase 2 Interiors Project passed with a motion by Board Member #1 and a second by Board Member #2.
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4.5.3. Deer Pointe Civil Bids
Rationale:
See attachments On February 8, 2023 at 2:00 pm., bids were accepted and read aloud for the Deer Pointe Elementary Civil Projects. Four vendors submitted pricing for 7 bid packages. The recommended low bidder in each of the bid packages are as follows:
This project is being funded with Bond proceeds. The Board, by approving this contract/agreement with the above contractors is approving the contract documents, and all associated documents related thereto according to the terms and conditions as on file with district records or such other or additional terms and provisions as negotiated and approved by the Associate Superintendent or a designee, and the Board is hereby delegating to and authorizing the Associate Superintendent or a designee to sign, execute, and deliver the contract documents and all such related documents, make all contract payments, and to take or cause to be taken any and all other action and sign any other documents as may be necessary to complete the transaction, and to administer, operate, and/or implement the contract and all associated documents related thereto on a day-to-day basis during this project as contemplated thereby, for and on behalf of this school district, and hereby designates the Director of Operations, or another person as selected by the Associate Superintendent or a designee from time to time as its program administrator under this agreement.
Recommended Motion(s):
Motion to approve contracts as presented passed with a motion by Board Member #1 and a second by Board Member #2.
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4.5.4. Hausmann Guaranteed Maximum Price Amendment AIA Document A133-2019
Rationale:
See attachments After an RFP/interview process as outlined in Statute the Board of Education approved Hausmann Construction for Construction Management at Risk Services for the High School project during the July 11, 2022 Board of Education Meeting. Attached is the amended version of the AIA A133-2019 architectural agreement based on the Guaranteed Maximum Price Amendment prepared by legal counsel and reviewed by the District administration and Hausmann Construction. It is the recommendation of the administration to approve the AIA agreement documents as presented and authorize the Superintendent, Associate Superintendent or designee to execute the agreement and all associated documents related thereto according to the terms and conditions as on file with district records or such other or additional terms and provisions as negotiated and approved by the Superintendent, Associate Superintendent or a designee, and the Board is hereby delegating to and authorizing the Associate Superintendent or a designee to sign, execute, and deliver the contract documents and all such related documents, make all contract payments, and to take or cause to be taken any and all other action and sign any other documents as may be necessary to complete the transaction, and to administer, operate, and/or implement the contract and all associated documents related thereto on a day-to-day basis during this project as contemplated thereby, for and on behalf of this school district, and hereby designates the Director of Operations, or another person as selected by the Associate Superintendent or a designee from time to time as its program administrator under this agreement.
Recommended Motion(s):
Motion to approve the amendment with Hausmann Construction, Inc. for a Guaranteed Maximum Price not to exceed $35,487,699, subject to additions and deductions by Change Order as provided by the Contract Documents passed with a motion by Board Member #1 and a second by Board Member #2.
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4.5.5. eRate Internal Cabling Project
Rationale:
See attachments
Recommended Motion(s):
Motion to approve, upon USAC (eRate) approval, proceeding with the Category 2 Internal Connections Cabling project at FHS, JCAC, Linden and the new Howard, Washington and Clarmar buildings, at a total cost of $439,236.00 (USAC (eRate 80% discount: $351,388.80 and FPS District contribution $87,847.20) passed with a motion by Board Member #1 and a second by Board Member #2.
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4.5.6. 3 Year Audit Bid Cycle
Rationale:
See attachments
Recommended Motion(s):
Motion to approve Erickson & Brooks as the Auditor of the School District's Financial Records for the fiscal years of 2023, 2024 and 2025 passed with a motion by Board Member #1 and a second by Board Member #2.
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5. CLOSED SESSION
Recommended Motion(s):
Fremont Public Schools Board of Education is authorized by state statute to hold closed sessions. Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual. Reasons that meet this standard include but are not limited to: (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice. Motion to go into Closed Session passed with a motion by Board Member #1 and a second by Board Member #2.
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6. ADJOURNMENT
Recommended Motion(s):
Motion to adjourn passed with a motion by Board Member #1 and a second by Board Member #2.
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