June 12, 2023 at 6:30 PM - Board of Education Regular Meeting
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1. CALL TO ORDER AND ROLL CALL
Rationale:
INDIVIDUALS WISHING TO ADDRESS THE BOARD WILL BE RECOGNIZED TO SPEAK AT THE BOARD TABLE. WHEN RECOGNIZED BY THE CHAIR, PLEASE STATE YOUR NAME BEFORE PROCEEDING WITH YOUR COMMENTS. A MAXIMUM TIME LIMIT OF 5 MINUTES WILL BE ALLOWED FOR EACH AUDIENCE UNLESS AN EXCEPTION IS GRANTED BY THE CHAIR.
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1.1. Open Meetings Act
Rationale:
A copy of the Open Meetings Act is posted in the Board Room. The Board may meet in Closed Session to consider issues including, but not limited to 1) strategy sessions with respect to collective bargaining, real estate purchases, or litigation; 2) discussion regarding deployment of security personnel or devices; 3) investigative proceedings regarding allegations or misconduct; or 4) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person or persons. The vote to hold a Closed Session shall be taken in open session and the subject matter and reason for the session shall be included in the motion. The motion and the vote of each member of the Board and the time when the session commenced and concluded shall be recorded in the minutes. If the motion passes, the President will restate on the record the limitation of the subject matter of the Closed Session.
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2. CONSENT SECTION
Rationale:
All matters listed under the Consent Section are considered to be routine and will be enacted by one motion. There will be no separate discussion of these items. If discussion is desired, the item(s) will be considered at the end of the Consent Section.
Recommended Motion(s):
Motion to approve the consent section as presented passed with a motion by Board Member #1 and a second by Board Member #2.
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2.1. Legality of Meeting
Rationale:
Approve that all legal requirements have been met as to advance notice of this meeting to both individual Board Members and to the public. |
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2.2. Approval of Agenda
Rationale:
Approval of the agenda as published/revised. Note that items can be removed or amended from the published agenda at this time but additions can be made only through an emergency resolution. |
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2.3. Minutes from Previous Meeting(s)
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2.4. Policy & Board Reports
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2.4.1. Option Enrollment
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2.4.2. Student Enrollment
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2.5. Personnel Reports
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2.5.1. Certified / Classified Monthly Personnel Report
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2.6. Business Reports
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2.6.1. Bill Listing
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2.6.2. Fund Reports
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2.7. Surplus/Salvage Items
Rationale:
Attachments:
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3. REPORT ITEMS
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3.1. FEA
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3.2. BVH Bond Project Update
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3.3. FPS Safety & Security Update
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3.4. Update on Board Goal #3 - Recruitment, Development and Retention of Employees - ESL Endorsement
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3.5. Review Board Policy 51A Compulsory Attendance and Excessive Absence
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3.6. Review Board Policy 52B Student Code of Conduct
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3.7. Review Board Policy 53C.1a Student Harassment (Bullying)
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3.8. Review Board Policy 66F.5e, Automated External Defibrillator AEDs
Rationale:
Guidelines are to be discussed and/or reviewed annually and reported to the Board of Education by the Superintendent of Schools.
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4. ACTION ITEMS
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4.1. Board Items
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4.1.1. Hearing - District's Plan for Safe Return and ARP-ESSERS
Rationale:
ESSRS requirement (every six months)
Public input and public comment Copy on district website District's Plan for Safe Return and ARP-ESSERS
Recommended Motion(s):
Motion to open the hearing to receive public input and public comment on the District's Plan for Safe Return and ARP-ESSERS - a copy of which is posted to the District's website passed with a motion by Board Member #1 and a second by Board Member #2.
Recommended Motion(s) #2:
Motion to close the hearing on the District's Plan for Safe Return and ARP-ESSERS passed with a motion by Board Member #1 and a second by Board Member #2.
Links:
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4.1.2. Policy Hearing, Parent Involvement Policy 12A
Rationale:
State statute requires that the board hold a public hearing on this policy to discuss, consider, and receive input, and then either alter and adopt the revised policy or reaffirm the policy as written.
Recommended Motion(s):
Motion to open hearing on the Parent Involvement Policy passed with a motion by Board Member #1 and a second by Board Member #2.
Recommended Motion(s) #2:
Motion to close hearing on the Parent Involvement Policy passed with a motion by Board Member #1 and a second by Board Member #2.
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4.1.3. Policy Hearing - Student Fees 53C.4
Rationale:
Statutes require that there be a public hearing each year concerning the revenues under student fees and any policy revisions. The President will call for a motion to open the hearing on Student Fees. We will present any appropriate information and obtain any public comment after which the President will close the hearing and move on to the next item, approval of revised policy.
Recommended Motion(s):
Motion to open the hearing on the Student Fee Policy passed with a motion by Board Member #1 and a second by Board Member #2.
Recommended Motion(s) #2:
Motion to close the hearing on the Student Fee Policy passed with a motion by Board Member #1 and a second by Board Member #2.
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4.1.4. Revised Board Policy 53C.4 Student Fees, 1st Reading
Rationale:
It is requested that the Board waive the two-reading requirement a provided in Board Policy 85E and approve the policy and administrative regulations after one reading. This is requested in order to publish the policy as a part of the handbooks rather than as an addendum.
Recommended Motion(s):
Motion to approve Revised Board Policy 53C.4 Student Fees after one reading passed with a motion by Board Member #1 and a second by Board Member #2.
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4.1.5. Revised Board Policy Appendix 1 and 1a to 51A.2a Open Enrollment Option Program
Rationale:
Legal counsel has advised us to update program and grade level capacities each year to be in effect for the following year.
Recommended Motion(s):
Motion to approve program capacities and the numbers of option students that can be accommodated for 2023-2024 passed with a motion by Board Member #1 and a second by Board Member #2.
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4.1.6. Board of Education Policy 54D.11 Grading and Promotion
Rationale:
See attachment
Recommended Motion(s):
Motion to approve Revised Board Policy 54D.11 Grading and Promotion passed with a motion by Board Member #1 and a second by Board Member #2.
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4.2. Elementary/Secondary Items
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4.2.1. Fremont High School BSN Sports Nike Rewards Program
Rationale:
See attachment
Recommended Motion(s):
Motion to approve Fremont High School's participation in the BSN Sports Nike Rewards Program for the purchase and supply of athletic apparel and equipment passed with a motion by Board Member #1 and a second by Board Member #2.
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4.2.2. Cooperative Sponsorship Agreement Renewals
Rationale:
See attachment
Recommended Motion(s):
Motion to approve the renewal of cooperative sponsorship agreements with Archbishop Bergan, Arlington High School and Blair High School passed with a motion by Board Member #1 and a second by Board Member #2.
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4.2.3. FHS Foreign Exchange Students 2023-2024
Rationale:
See attachment
Recommended Motion(s):
Motion to approve two FHS foreign exchange students for the 2023-2024 school year passed with a motion by Board Member #1 and a second by Board Member #2.
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4.2.4. FHS Donation Request
Rationale:
See attachment
Recommended Motion(s):
Motion to approve $500 donation from Scholarship America: Equitable Excellence Scholarship Program to Fremont High School passed with a motion by Board Member #1 and a second by Board Member #2.
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4.3. Curriculum and Instruction Items
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4.4. Personnel Items
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4.5. Business/Facility Items
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4.5.1. Authorization of Assurances
Rationale:
Each year the Board of Education needs to authorize a representative of the District to sign State and Federal Grant Assurances. Approval of the Superintendent as the authorized representative to sign State and Federal Grant Assurances is requested for the 2023-2024 school year.
Recommended Motion(s):
Motion to approve Superintendent Mark Shepard as authorized representative to sign State and Federal Grant Assurances passed with a motion by Board Member #1 and a second by Board Member #2.
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4.5.2. Lenihan Glass Enclosure Removal/Roofing Project Bid
Rationale:
On Tuesday June 6, 2023 at 2:00 pm bids were opened for the Lenihan Glass Enclosure Removal/Roofing project. Pricing was received from Magnum Builders of Fremont for $83,500. An additional proposal arrived after the bids had closed but was substantially more. The project consists of the removal of the curved glass enclosure over the top of the former industrial technology lab areas and replacement with a standing seam metal roof structure. The proposal from Magnum Builders is in line with the project budget for the work and has been reviewed by the architects/design team. The source of funds for this project is the special building fund-bond proceeds.
Recommended Motion(s):
Motion to approve awarding the Lenihan Glass Enclosure Removal/Roofing project to Magnum Builders for $83,500. The Board, by approving this agreement with Magnum Builders is approving the contract documents, and all associated documents related thereto according to the terms and conditions as on file with district records or such other or additional terms and provisions as negotiated and approved by the Associate Superintendent or a designee, and the Board is hereby delegating to and authorizing the Associate Superintendent or a designee to sign, execute, and deliver the contract documents and all such related documents, make all contract payments, and to take or cause to be taken any and all other action and sign any other documents as may be necessary to complete the transaction, and to administer, operate, and/or implement the contract and all associated documents related thereto on a day-to-day basis during this project as contemplated thereby, for and on behalf of this school district, and hereby designates the Director of Operations, or another person as selected by the Associate Superintendent or a designee from time to time as its program administrator under this agreement. passed with a motion by Board Member #1 and a second by Board Member #2.
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5. CLOSED SESSION
Recommended Motion(s):
Fremont Public Schools Board of Education is authorized by state statute to hold closed sessions. Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual. Reasons that meet this standard include but are not limited to: (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice. Motion to go into Closed Session passed with a motion by Board Member #1 and a second by Board Member #2.
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6. ADJOURNMENT
Recommended Motion(s):
Motion to adjourn passed with a motion by Board Member #1 and a second by Board Member #2.
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