December 11, 2023 at 6:30 PM - Board of Education Regular Meeting
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1. CALL TO ORDER AND ROLL CALL
Rationale:
INDIVIDUALS WISHING TO ADDRESS THE BOARD WILL BE RECOGNIZED TO SPEAK AT THE BOARD TABLE. WHEN RECOGNIZED BY THE CHAIR, PLEASE STATE YOUR NAME BEFORE PROCEEDING WITH YOUR COMMENTS. A MAXIMUM TIME LIMIT OF 5 MINUTES WILL BE ALLOWED FOR EACH AUDIENCE UNLESS AN EXCEPTION IS GRANTED BY THE CHAIR.
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1.1. Open Meetings Act
Rationale:
A copy of the Open Meetings Act is posted in the Board Room. The Board may meet in Closed Session to consider issues including, but not limited to 1) strategy sessions with respect to collective bargaining, real estate purchases, or litigation; 2) discussion regarding deployment of security personnel or devices; 3) investigative proceedings regarding allegations or misconduct; or 4) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person or persons. The vote to hold a Closed Session shall be taken in open session and the subject matter and reason for the session shall be included in the motion. The motion and the vote of each member of the Board and the time when the session commenced and concluded shall be recorded in the minutes. If the motion passes, the President will restate on the record the limitation of the subject matter of the Closed Session.
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2. CONSENT SECTION
Rationale:
All matters listed under the Consent Section are considered to be routine and will be enacted by one motion. There will be no separate discussion of these items. If discussion is desired, the item(s) will be considered at the end of the Consent Section.
Recommended Motion(s):
Motion to approve the consent section as presented passed with a motion by Board Member #1 and a second by Board Member #2.
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2.1. Legality of Meeting
Rationale:
Approve that all legal requirements have been met as to advance notice of this meeting to both individual Board Members and to the public. |
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2.2. Approval of Agenda
Rationale:
Approval of the agenda as published/revised. Note that items can be removed or amended from the published agenda at this time but additions can be made only through an emergency resolution.
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2.3. Minutes from Previous Meeting(s)
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2.4. Policy & Board Reports
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2.4.1. Option Enrollment
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2.4.2. Student Enrollment
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2.5. Personnel Reports
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2.5.1. Certified / Classified Monthly Personnel Report
Attachments:
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2.5.2. Spring 2024 Student Teachers
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2.6. Business Reports
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2.6.1. Bill Listing
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2.6.2. Fund Reports
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2.7. Surplus/Salvage Items
Rationale:
Attachments:
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3. REPORT ITEMS
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3.1. FEA
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3.2. Bond Project Update
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3.3. Update on Board Goal #1: Student Outcomes/Serve All Students - State Assessment Data
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3.4. Update on Board Goal #1: Student Outcomes/Serve All Students - FHS JAG Presentation
Rationale:
FHS JAG Washington D.C. Video
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4. ACTION ITEMS
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4.1. Board Items
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4.1.1. Hearing - District's Plan for Safe Return and ARP-ESSERS
Rationale:
ESSRS requirement (every six months)
Public input and public comment Copy on district website District's Plan for Safe Return and ARP-ESSERS
Recommended Motion(s):
Motion to open the hearing to receive public input and public comment on the District's Plan for Safe Return and ARP-ESSERS - a copy of which is posted to the District's website passed with a motion by Board Member #1 and a second by Board Member #2.
Recommended Motion(s) #2:
Motion to close the hearing on the District's Plan for Safe Return and ARP-ESSERS passed with a motion by Board Member #1 and a second by Board Member #2.
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4.2. Elementary/Secondary Items
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4.3. Curriculum and Instruction Items
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4.4. Personnel Items
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4.5. Business/Facility Items
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4.5.1. Classified Mid-year Adjustment
Rationale:
See attachment
Recommended Motion(s):
Motion to approve the mid-year pay adjustment for classified staff as presented passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
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4.5.2. Furnishings Purchase - FHS Lecture Hall
Rationale:
As part of the 2021 Bond Issue the Fremont High School Lecture Hall is being remodeled and developed into a flexible learning environment. In order to provide accessibility to the space the floors have been leveled and adjusted to accommodate. A combination of fixed and mobile furniture has been designed and specified for this space. KI / Duet Resource Group has provided the design for the furnishings and will provide and install the equipment. KI / Duet is providing pricing utilizing the Omnia Government Procurement contract. The referenced contract number is R191808. It is the recommendation of the administration to approve the purchase and installation of fixed and loose lay furniture for the Fremont High School Lecture Hall from KI / Duet Resource Group submitted Omnia Government Pricing at a not to exceed price of $124,418.70. OMNIA pricing is being utilized to assure compliance with state procurement laws and regulations.This purchase will be funded with the Bond Project proceeds through the Special Building Fund. The Board, by approving this contract with KI / Duet is approving the contract documents, and all associated documents related thereto according to the terms and conditions as on file with district records or such other or additional terms and provisions as negotiated and approved by the Associate Superintendent or a designee, and the Board is hereby delegating to and authorizing the Associate Superintendent or a designee to sign, execute, and deliver the contract documents and all such related documents, make all contract payments, and to take or cause to be taken any and all other action and sign any other documents as may be necessary to complete the transaction, and to administer, operate, and/or implement the contract and all associated documents related thereto on a day-to-day basis during this project as contemplated thereby, for and on behalf of this school district, and hereby designates the Director of Operations, or another person as selected by the Associate Superintendent or a designee from time to time as its program administrator under this agreement.
Recommended Motion(s):
Motion to approve the purchase and installation of Lecture Hall furniture from KI / Duet Resource Group at a not-to-exceed price of $124,418.70 passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
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4.5.3. New Elementary Playgrounds - Deer Pointe Elementary, Howard Elementary, Washington Elementary
Rationale:
In October the principals from the three new elementary schools met with vendors to hear proposals on playground equipment and installation. The four vendors were: Cunningham Recreation, Crouch Recreation, Creative Sites, LLC, and Churchich Recreation. OMNIA pricing was considered to assure compliance with state procurement laws and regulations. Each vendor provided options for each playground with a budget of $150,000 for the purchase of equipment and installation. After review of submittals by the four vendors the recommendation is to approve the proposal submitted by Creative Sites, LLC. The referenced Omnia contract number is R220201. This purchase will be funded with Bond Project proceeds through the Special Building Fund ($300,000) and the Depreciation Fund ($150,000). The Board, by approving this contract with Creative Sites, LLC is approving the contract documents, and all associated documents related thereto according to the terms and conditions as on file with district records or such other or additional terms and provisions as negotiated and approved by the Associate Superintendent or a designee, and the Board is hereby delegating to and authorizing the Associate Superintendent or a designee to sign, execute, and deliver the contract documents and all such related documents, make all contract payments, and to take or cause to be taken any and all other action and sign any other documents as may be necessary to complete the transaction, and to administer, operate, and/or implement the contract and all associated documents related thereto on a day-to-day basis during this project as contemplated thereby, for and on behalf of this school district, and hereby designates the Director of Operations, or another person as selected by the Associate Superintendent or a designee from time to time as its program administrator under this agreement.
Recommended Motion(s):
Motion to approve the purchase and installation of Playground Equipment from Creative Sites, LLC at a not to exceed price of $450,000 passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
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4.5.4. Maintenance Van Purchase
Rationale:
See attachment
Recommended Motion(s):
Motion to approve three 2021 Chevrolet 3/4 ton cargo vans from Sid Dillon Chevrolet for a not-to-exceed price of $122,799.00 passed with a motion by Board Member #1 and a second by Board Member #2.
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4.5.5. Fremont High School Roof Insurance Claims
Rationale:
Due to a high wind occurrence in 2022 several sections of roof were damaged at Fremont High School. In working with our insurance carrier it was determined that sections of each roof needed to be removed and replaced. On November 29, 2023, at 2:00 pm, bids were accepted and read aloud for the Fremont High School Roofing Project. Seven vendors submitted pricing proposals. 10 Men Roofing submitted the low bid - $104,000.00. It is anticipated this project will be completed during the summer. The source of funds for this project is the Special Building Fund with partial reimbursement from insurance. It is the recommendation of the administration to approve the roof replacement bids as presented. The Board, by approving this contract with 10 Men Roofing is approving the contract documents, and all associated documents related thereto according to the terms and conditions as on file with district records or such other or additional terms and provisions as negotiated and approved by the Associate Superintendent or a designee, and the Board is hereby delegating to and authorizing the Associate Superintendent or a designee to sign, execute, and deliver the contract documents and all such related documents, make all contract payments, and to take or cause to be taken any and all other action and sign any other documents as may be necessary to complete the transaction, and to administer, operate, and/or implement the contract and all associated documents related thereto on a day-to-day basis during this project as contemplated thereby, for and on behalf of this school district, and hereby designates the Director of Operations, or another person as selected by the Associate Superintendent or a designee from time to time as its program administrator under this agreement.
Recommended Motion(s):
Motion to approve roof replacement project as presented passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
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4.5.6. Fremont Middle School Roof Insurance Claim
Rationale:
Due to a high wind occurrence in 2022 several sections of roof were damaged at Fremont Middle School. In working with our insurance carrier it was determined that sections of each roof needed to be removed and replaced. On November 29, 2023, at 2:00 pm, bids were accepted and read aloud for the Fremont Middle School Roofing Project. Six vendors submitted pricing. Black Hawk Roofing submitted the low bid - $292,000.00. It is anticipated this project will be completed during the summer. The source of funds for this project is the Special Building Fund with partial reimbursement from insurance. It is the recommendation of the administration to approve the roof replacement bids as presented. The Board, by approving this contract with Black Hawk Roofing is approving the contract documents, and all associated documents related thereto according to the terms and conditions as on file with district records or such other or additional terms and provisions as negotiated and approved by the Associate Superintendent or a designee, and the Board is hereby delegating to and authorizing the Associate Superintendent or a designee to sign, execute, and deliver the contract documents and all such related documents, make all contract payments, and to take or cause to be taken any and all other action and sign any other documents as may be necessary to complete the transaction, and to administer, operate, and/or implement the contract and all associated documents related thereto on a day-to-day basis during this project as contemplated thereby, for and on behalf of this school district, and hereby designates the Director of Operations, or another person as selected by the Associate Superintendent or a designee from time to time as its program administrator under this agreement.
Recommended Motion(s):
Motion to approve roof replacement project as presented passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
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5. CLOSED SESSION
Recommended Motion(s):
Fremont Public Schools Board of Education is authorized by state statute to hold closed sessions. Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual. Reasons that meet this standard include but are not limited to: (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice. Motion to go into Closed Session passed with a motion by Board Member #1 and a second by Board Member #2.
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6. ADJOURNMENT
Recommended Motion(s):
Motion to adjourn passed with a motion by Board Member #1 and a second by Board Member #2.
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