May 13, 2024 at 6:30 PM - Board of Education Regular Meeting
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1. CALL TO ORDER AND ROLL CALL
Rationale:
INDIVIDUALS WISHING TO ADDRESS THE BOARD WILL BE RECOGNIZED TO SPEAK AT THE BOARD TABLE. WHEN RECOGNIZED BY THE CHAIR, PLEASE STATE YOUR NAME BEFORE PROCEEDING WITH YOUR COMMENTS. A MAXIMUM TIME LIMIT OF 5 MINUTES WILL BE ALLOWED FOR EACH AUDIENCE UNLESS AN EXCEPTION IS GRANTED BY THE CHAIR.
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1.1. Open Meetings Act
Rationale:
A copy of the Open Meetings Act is posted in the Board Room. The Board may meet in Closed Session to consider issues including, but not limited to 1) strategy sessions with respect to collective bargaining, real estate purchases, or litigation; 2) discussion regarding deployment of security personnel or devices; 3) investigative proceedings regarding allegations or misconduct; or 4) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person or persons. The vote to hold a Closed Session shall be taken in open session and the subject matter and reason for the session shall be included in the motion. The motion and the vote of each member of the Board and the time when the session commenced and concluded shall be recorded in the minutes. If the motion passes, the President will restate on the record the limitation of the subject matter of the Closed Session.
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2. CONSENT SECTION
Rationale:
All matters listed under the Consent Section are considered to be routine and will be enacted by one motion. There will be no separate discussion of these items. If discussion is desired, the item(s) will be considered at the end of the Consent Section.
Recommended Motion(s):
Motion to approve the consent section as presented passed with a motion by Board Member #1 and a second by Board Member #2.
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2.1. Legality of Meeting
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Approve that all legal requirements have been met as to advance notice of this meeting to both individual Board Members and to the public. |
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2.2. Approval of Agenda
Rationale:
Approval of the agenda as published/revised. Note that items can be removed or amended from the published agenda at this time but additions can be made only through an emergency resolution.
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2.3. Minutes from Previous Meeting(s)
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2.4. Policy & Board Reports
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2.4.1. Option Enrollment
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2.4.2. Student Enrollment
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2.5. Personnel Reports
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2.5.1. Certified / Classified Monthly Personnel Report
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2.6. Business Reports
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2.6.1. Bill Listing
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2.6.2. Fund Reports
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2.7. Surplus/Salvage Items
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3. REPORT ITEMS
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3.1. FEA
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4. ACTION ITEMS
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4.1. Board Items
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4.1.1. Board Policy Revisions
Rationale:
The Board of Education Policy Committee met on April 8, 2024. Two policies were reviewed and discussed: 40A.5/4150 Evaluation of Certified Staff and 75E.1 Naming New Facilities. Attached is a replacement policy 40A.5/4150 Evaluation of Certified Staff based on the Nebraska Department of Education Supporting Educator Effectiveness through Development (S.E.E.D.) framework and adjustments to policy 75E.1 incorporating school mascot designation. Both policies are presented on first reading. It is the recommendation of the Policy Committee to waive the second reading and adopt 40A.5/4150 Evaluation of Certificated Staff, allowing the updated policy to be included in the certified staff handbook.
Recommended Motion(s):
Motion to waive the second reading and adopt 40A.5/4150 Evaluation of Certificated Staff passed with a motion by Board Member #1 and a second by Board Member #2.
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4.2. Elementary/Secondary Items
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4.2.1. Out of State Travel Request - SkillsUSA
Rationale:
The Fremont High School SkillsUSA student organization had one student, Emmanuel (Indigo) Salas qualify for the SkillsUSA National Leadership and Skills Conference in Atlanta, Georgia for by placing first place in photography at the State SkillsUSA competition.
Recommended Motion(s):
Motion to approve out of state travel request for SkillsUSA to attend the National Conference June 24-29, 2024 in Atlanta, GA passed with a motion by Board Member #1 and a second by Board Member #2.
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4.2.2. Out of State Travel Request - FHS Boys and Girls Cross Country
Rationale:
Fremont High School boys and girls varsity cross country teams are seeking approval to travel to Colorado for a team camp.
Recommended Motion(s):
Motion to approve an out of state travel request for FHS boys and girls cross country to Colorado from June 12-17, 2024 passed with a motion by Board Member #1 and a second by Board Member #2.
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4.3. Curriculum and Instruction Items
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4.3.1. Curriculum Purchases 2024-2025
Rationale:
NWEA MAP Fluency and Growth Since 2021, The State of Nebraska has funded these assessments. The State is focusing their assessment funding on NSCAS and will no longer support the NWEA assessments. Local school districts are responsible for these expenditures should they choose to continue using them. The administration is recommending a continuation of MAP Growth and Fluency at a total cost of $54,700.00. Securly Classroom The current Securly Classroom subscription expires at the conclusion of the 2023-2024 school year. Securly Classroom is part of the ESU CC coop purchasing program providing preferred pricing to Nebraska schools. The administration is recommending a purchase of 5,020 licenses of Securly Classroom through the ESU CC at a total cost of $12,550.00. It is the recommendation of the Administration to enter into contracts to purchase and deliver the above listed curriculum at a not to exceed price of $67,250.00 from the recommended vendors. The source of funds for this purchase is the Teaching and Learning budget within the General Fund. The Board, by approving these contracts is approving the contract documents, and all associated documents related thereto according to the terms and conditions as on file with district records or such other or additional terms and provisions as negotiated and approved by the Associate Superintendent or a designee, and the Board is hereby delegating to and authorizing the Associate Superintendent or a designee to sign, execute, and deliver the contract documents and all such related documents, make all contract payments, and to take or cause to be taken any and all other action and sign any other documents as may be necessary to complete the transaction, and to administer, operate, and/or implement the contract and all associated documents related thereto on a day-to-day basis during this project as contemplated thereby, for and on behalf of this school district, and hereby designates the Director of Operations, or another person as selected by the Associate Superintendent or a designee from time to time as its program administrator under this agreement.
Recommended Motion(s):
Motion to approve the curriculum purchases as presented passed with a motion by Board Member #1 and a second by Board Member #2.
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4.4. Personnel Items
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4.5. Business/Facility Items
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4.5.1. Technology Purchases
Rationale:
As part of the construction projects, the following technology related items are recommended for purchase and installation. Pricing has been requested from various vendors and in most cases government pricing is utilized for the recommended purchases. Attached are back-up materials with additional information regarding each purchase. Below are the recommended proposals by location/program. Projector / Sound Bar Installation, Mounting and Cabling Displays/TV’s and Hardware FHS CTE Video Wall w/3-year Support Contract FHS CTE Access Control It is the recommendation of the Administration to enter into contracts to purchase and deliver the above listed technology at a not to exceed price of $222,448.15 from the recommended vendors. The source of funds for this purchase is the General Fund and the Special Building Fund Bond Proceeds as outlined above. The Board, by approving these contracts is approving the contract documents, and all associated documents related thereto according to the terms and conditions as on file with district records or such other or additional terms and provisions as negotiated and approved by the Associate Superintendent or a designee, and the Board is hereby delegating to and authorizing the Associate Superintendent or a designee to sign, execute, and deliver the contract documents and all such related documents, make all contract payments, and to take or cause to be taken any and all other action and sign any other documents as may be necessary to complete the transaction, and to administer, operate, and/or implement the contract and all associated documents related thereto on a day-to-day basis during this project as contemplated thereby, for and on behalf of this school district, and hereby designates the Director of Operations, or another person as selected by the Associate Superintendent or a designee from time to time as its program administrator under this agreement.
Recommended Motion(s):
Motion to approve technology purchases as presented passed with a motion by Board Member #1 and a second by Board Member #2.
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4.5.2. Epoxy Floor Finish
Rationale:
During the IAQ projects at Milliken Park and the Lenihan building replacement of several floors within the restrooms were identified as a need. Proposals were solicited from vendors. Lincoln Epoxy Flooring provided the lowest pricing. Below is the recommended proposal: Milliken Park Epoxy Floor Finish Lenihan Epoxy Floor Finish It is the recommendation of the Administration to enter into a contract with Lincoln Epoxy Flooring for the preparation and installation of epoxy flooring in the restrooms at Milliken Park and the Lenihan building at a not to exceed price of $18,851.30. The source of funds for this purchase is the Special Building Fund. The Board, by approving these contracts is approving the contract documents, and all associated documents related thereto according to the terms and conditions as on file with district records or such other or additional terms and provisions as negotiated and approved by the Associate Superintendent or a designee, and the Board is hereby delegating to and authorizing the Associate Superintendent or a designee to sign, execute, and deliver the contract documents and all such related documents, make all contract payments, and to take or cause to be taken any and all other action and sign any other documents as may be necessary to complete the transaction, and to administer, operate, and/or implement the contract and all associated documents related thereto on a day-to-day basis during this project as contemplated thereby, for and on behalf of this school district, and hereby designates the Director of Operations, or another person as selected by the Associate Superintendent or a designee from time to time as its program administrator under this agreement.
Recommended Motion(s):
Motion to approve epoxy floor finish project as presented passed with a motion by Board Member #1 and a second by Board Member #2.
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4.5.3. School Furniture/Furnishings Purchase
Rationale:
As part of each project currently under construction furnishings are included as allowances. Virco, through US Communities / Omnia contracts is able to provide high quality furnishings which match our existing furniture. The reference contract number is: #R-TC-18004 Classroom Furniture. Below are the furnishings proposals by location. Please note: all classroom furnishings have been evaluated for condition and relevancy. The proposed additional furniture will match the district's current standards. Linden Elementary New Addition High School CTE Center It is the recommendation of Administration to enter into a contract to purchase, deliver and install furnishings for Linden Elementary and FHS CTE Center at a not to exceed price of $100,997.26. The source of funds for this purchase is the Special Building Fund Bond Proceeds and the Depreciation Fund. The Board, by approving these contracts is approving the contract documents, and all associated documents related thereto according to the terms and conditions as on file with district records or such other or additional terms and provisions as negotiated and approved by the Associate Superintendent or a designee, and the Board is hereby delegating to and authorizing the Associate Superintendent or a designee to sign, execute, and deliver the contract documents and all such related documents, make all contract payments, and to take or cause to be taken any and all other action and sign any other documents as may be necessary to complete the transaction, and to administer, operate, and/or implement the contract and all associated documents related thereto on a day-to-day basis during this project as contemplated thereby, for and on behalf of this school district, and hereby designates the Director of Operations, or another person as selected by the Associate Superintendent or a designee from time to time as its program administrator under this agreement.
Recommended Motion(s):
Motion to approve the furnishings purchase as presented passed with a motion by Board Member #1 and a second by Board Member #2.
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5. CLOSED SESSION
Recommended Motion(s):
Fremont Public Schools Board of Education is authorized by state statute to hold closed sessions. Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual. Reasons that meet this standard include but are not limited to: (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice. Motion to go into Closed Session passed with a motion by Board Member #1 and a second by Board Member #2.
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6. ADJOURNMENT
Recommended Motion(s):
Motion to adjourn passed with a motion by Board Member #1 and a second by Board Member #2.
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