June 10, 2024 at 6:30 PM - Board of Education Regular Meeting
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1. CALL TO ORDER AND ROLL CALL
Rationale:
INDIVIDUALS WISHING TO ADDRESS THE BOARD WILL BE RECOGNIZED TO SPEAK AT THE BOARD TABLE. WHEN RECOGNIZED BY THE CHAIR, PLEASE STATE YOUR NAME BEFORE PROCEEDING WITH YOUR COMMENTS. A MAXIMUM TIME LIMIT OF 5 MINUTES WILL BE ALLOWED FOR EACH AUDIENCE UNLESS AN EXCEPTION IS GRANTED BY THE CHAIR.
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1.1. Open Meetings Act
Rationale:
A copy of the Open Meetings Act is posted in the Board Room. The Board may meet in Closed Session to consider issues including, but not limited to 1) strategy sessions with respect to collective bargaining, real estate purchases, or litigation; 2) discussion regarding deployment of security personnel or devices; 3) investigative proceedings regarding allegations or misconduct; or 4) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person or persons. The vote to hold a Closed Session shall be taken in open session and the subject matter and reason for the session shall be included in the motion. The motion and the vote of each member of the Board and the time when the session commenced and concluded shall be recorded in the minutes. If the motion passes, the President will restate on the record the limitation of the subject matter of the Closed Session.
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2. CONSENT SECTION
Rationale:
All matters listed under the Consent Section are considered to be routine and will be enacted by one motion. There will be no separate discussion of these items. If discussion is desired, the item(s) will be considered at the end of the Consent Section.
Recommended Motion(s):
Motion to approve the consent section as presented passed with a motion by Board Member #1 and a second by Board Member #2.
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2.1. Legality of Meeting
Rationale:
Approve that all legal requirements have been met as to advance notice of this meeting to both individual Board Members and to the public. |
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2.2. Approval of Agenda
Rationale:
Approval of the agenda as published/revised. Note that items can be removed or amended from the published agenda at this time but additions can be made only through an emergency resolution.
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2.3. Minutes from Previous Meeting(s)
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2.4. Policy & Board Reports
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2.4.1. Option Enrollment
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2.4.2. Student Enrollment
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2.5. Personnel Reports
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2.5.1. Certified / Classified Monthly Personnel Report
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2.6. Business Reports
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2.6.1. Bill Listing
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2.6.2. Fund Reports
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2.7. Surplus/Salvage Items
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3. REPORT ITEMS
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3.1. FEA
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3.2. BVH Bond Project Update
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3.3. Review Board Policy 51A Compulsory Attendance and Excessive Absence
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3.4. Review Board Policy 5101/52B/52B.1d Student Code of Conduct
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3.5. Review Board Policy 53C.1a Student Harassment (Bullying)
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3.6. Review Board Policy 66F.5e, Automated External Defibrillator AEDs
Rationale:
Guidelines are to be discussed and/or reviewed annually and reported to the Board of Education by the Superintendent of Schools.
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4. ACTION ITEMS
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4.1. Board Items
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4.1.1. Hearing - District's Plan for Safe Return and ARP-ESSERS
Rationale:
ESSRS requirement (every six months)
Public input and public comment Copy on district website District's Plan for Safe Return and ARP-ESSERS
Recommended Motion(s):
Motion to open the hearing to receive public input and public comment on the District's Plan for Safe Return and ARP-ESSERS - a copy of which is posted to the District's website passed with a motion by Board Member #1 and a second by Board Member #2.
Recommended Motion(s) #2:
Motion to close the hearing on the District's Plan for Safe Return and ARP-ESSERS passed with a motion by Board Member #1 and a second by Board Member #2.
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4.1.2. Policy Hearing, Parent Involvement Policy 12A
Rationale:
State statute requires that the board hold a public hearing on this policy to discuss, consider, and receive input, and then either alter and adopt the revised policy or reaffirm the policy as written.
Recommended Motion(s):
Motion to open hearing on the Parent Involvement Policy passed with a motion by Board Member #1 and a second by Board Member #2.
Recommended Motion(s) #2:
Motion to close hearing on the Parent Involvement Policy passed with a motion by Board Member #1 and a second by Board Member #2.
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4.1.3. Policy Hearing - Student Fees 53C.4
Rationale:
Statutes require that there be a public hearing each year concerning the revenues under student fees and any policy revisions. The President will call for a motion to open the hearing on Student Fees. We will present any appropriate information and obtain any public comment after which the President will close the hearing.
Recommended Motion(s):
Motion to open the hearing on the Student Fee Policy passed with a motion by Board Member #1 and a second by Board Member #2.
Recommended Motion(s) #2:
Motion to close the hearing on the Student Fee Policy passed with a motion by Board Member #1 and a second by Board Member #2.
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4.1.4. Policy Revisions
Rationale:
The Perry Law Firm is recommending the following policy revisions based on recent legislation and case law.
Recommended Motion(s):
Motion to approve the policy revisions and waive the second reading so updates can be included in student and staff handbooks and approve 75E.1 on the second reading passed with a motion by Board Member #1 and a second by Board Member #2.
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4.2. Elementary/Secondary Items
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4.2.1. FHS Foreign Exchange Students 2024-2025
Rationale:
See attchment
Recommended Motion(s):
Motion to approve three FHS Foreign Exchange students for the 2024-2025 school year passed with a motion by Board Member #1 and a second by Board Member #2.
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4.2.2. Video Display and Score Table for Bahe Gymnasium/Donation
Rationale:
Audie and Lori Keaton have graciously offered to donate the funding to furnish, install and set up a video display and a score table for the Bahe Gymnasium at the High School. The display that has been specified is the same manufacture as the score boards throughout the District - Daktronics. The Nebraska area representative for Daktronics is Crouch Recreation Inc. from Omaha. The total installed cost for the video display and score table is $172,911.00. It is the recommendation of the administration that the District contract with Crouch Recreation Inc. of Omaha, Nebraska to furnish, install and set up a 8’3" X 14’10" video display in the Bahe Gymnasium and score table at a not to exceed price of $172,911.00. The source of funds for this project is a gift from Audie and Lori Keaton through the Fremont Public School Foundation. It is the further recommendation of the administration that the Board of Education approve and acknowledge this generous gift. The Board, by approving this contract with Crouch Recreation Inc. is approving the contract documents, and all associated documents related thereto according to the terms and conditions as on file with district records or such other or additional terms and provisions as negotiated and approved by the Associate Superintendent or a designee, and the Board is hereby delegating to and authorizing the Associate Superintendent or a designee to sign, execute, and deliver the contract documents and all such related documents, make all contract payments, and to take or cause to be taken any and all other action and sign any other documents as may be necessary to complete the transaction, and to administer, operate, and/or implement the contract and all associated documents related thereto on a day-to-day basis during this project as contemplated thereby, for and on behalf of this school district, and hereby designates the Director of Operations, or another person as selected by the Associate Superintendent or a designee from time to time as its program administrator under this agreement.
Recommended Motion(s):
Motion to approve the purchase, installation and set-up of a video display and score table at a price not to exceed $172,911.00 and accept the generous gift of $172,911.00 from Audie and Lori Keaton passed with a motion by Board Member #1 and a second by Board Member #2.
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4.2.3. FHS Bowling Cooperative Agreement
Rationale:
See attachment
Recommended Motion(s):
Motion to approve the renewal of the bowling cooperative sponsorship agreement with Archbishop Bergan High School passed with a motion by Board Member #1 and a second by Board Member #2.
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4.2.4. GEERs Grant - Middle School Welding and Small Engines
Rationale:
The middle school was recently awarded a State of Nebraska GEERs grant through the Department of Economic Development in partnership with GFDC to equip the middle school CTE lab with industry relevant equipment preparing students for future careers and high school programming. Welding and small engines/powersports are identified areas within our CTE curriculum. In order to weld in our current middle school CTE lab the addition of (5) downdraft tables, portable arms and filtration systems are required. Pricing was requested from three vendors and Environmental Air Technology of Omaha provided the lowest proposal. In order to teach small engines at the middle school engines and specialty tools are required. The Briggs and Stratton training kit includes ten (10) engines, manuals and specialty tools. The cost for the welding tables and air filtration systems is $77,018.77. The cost for the Briggs and Stratton lab pack is $10,689.51. The source of funds for these purchases is the State of Nebraska GEERs Grant. It is the recommendation of the administration to enter into a contract with Environmental Air Technology for the purchase and delivery of five (5) downdraft tables, portable arms and filtration systems and the small engines training kit at a not to exceed cost of $87,708.28. The Board, by approving these contracts with Environmental Air Technology and Briggs & Stratton is approving the contract documents, and all associated documents related thereto according to the terms and conditions as on file with district records or such other or additional terms and provisions as negotiated and approved by the Associate Superintendent or a designee, and the Board is hereby delegating to and authorizing the Associate Superintendent or a designee to sign, execute, and deliver the contract documents and all such related documents, make all contract payments, and to take or cause to be taken any and all other action and sign any other documents as may be necessary to complete the transaction, and to administer, operate, and/or implement the contract and all associated documents related thereto on a day-to-day basis during this project as contemplated thereby, for and on behalf of this school district, and hereby designates the Director of Operations, or another person as selected by the Associate Superintendent or a designee from time to time as its program administrator under this agreement.
Recommended Motion(s):
Motion to enter into a contract with Environmental Air Technology for the purchase and delivery of five (5) downdraft tables, portable arms and filtration systems at a not to exceed cost of $77,018.77 and with Briggs & Stratton to purchase a small engines training pack at a not to exceed price of $10,689.51 passed with a motion by Board Member #1 and a second by Board Member #2.
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4.3. Curriculum and Instruction Items
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4.4. Personnel Items
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4.5. Business/Facility Items
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4.5.1. Authorization of Assurances
Rationale:
Each year the Board of Education needs to authorize a representative of the District to sign State and Federal Grant Assurances. Approval of the Superintendent as the authorized representative to sign State and Federal Grant Assurances is requested for the 2024-2025 school year.
Recommended Motion(s):
Motion to approve Superintendent Mark Shepard as authorized representative to sign State and Federal Grant Assurances passed with a motion by Board Member #1 and a second by Board Member #2.
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4.5.2. Confirming Action: Fiber Infrastructure for Deer Pointe
Rationale:
The installation costs for extending the fiber ring from Clarmar to Deer Pointe, installing fiber into the building, terminating and relocating equipment is $49,500.00. Staff has worked with Great Plains and the City to organize the work that needs to be done and a timeline to complete the project. The fiber needs to be installed by June 28th to keep on schedule with a mid-July move in. A contract has been entered into with Great Plains. The source of funds for this project is the special building fund. It is the recommendation of the administration for confirmation by the Board of Education for approving the contract entered into with Great Plains Communications to install/terminate fiber and relocate equipment in the Deer Pointe Elementary building at not to exceed cost of $49,500.00. The Board, by approving this contract with Great Plains Communication is approving the previously entered into contract documents, and all associated documents related thereto according to the terms and conditions as on file with district records or such other or additional terms and provisions as negotiated and approved by the Associate Superintendent or a designee, and the Board is hereby delegating to and authorizing the Associate Superintendent or a designee to sign, execute, and deliver the contract documents and all such related documents, make all contract payments, and to take or cause to be taken any and all other action and sign any other documents as may be necessary to complete the transaction, and to administer, operate, and/or implement the contract and all associated documents related thereto on a day-to-day basis during this project as contemplated thereby, for and on behalf of this school district, and hereby designates the Director of Operations, or another person as selected by the Associate Superintendent or a designee from time to time as its program administrator under this agreement.
Recommended Motion(s):
Motion to confirm the contract entered into with Great Plains Communications to install/terminate fiber and relocate equipment in the Deer Pointe Elementary building at not to exceed cost of $49,500.00 passed with a motion by Board Member #1 and a second by Board Member #2.
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5. CLOSED SESSION
Recommended Motion(s):
Fremont Public Schools Board of Education is authorized by state statute to hold closed sessions. Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual. Reasons that meet this standard include but are not limited to: (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice. Motion to go into Closed Session passed with a motion by Board Member #1 and a second by Board Member #2.
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6. ADJOURNMENT
Recommended Motion(s):
Motion to adjourn passed with a motion by Board Member #1 and a second by Board Member #2.
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