July 8, 2024 at 6:30 PM - Board of Education Regular Meeting
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1. CALL TO ORDER AND ROLL CALL
Rationale:
INDIVIDUALS WISHING TO ADDRESS THE BOARD WILL BE RECOGNIZED TO SPEAK AT THE BOARD TABLE. WHEN RECOGNIZED BY THE CHAIR, PLEASE STATE YOUR NAME BEFORE PROCEEDING WITH YOUR COMMENTS. A MAXIMUM TIME LIMIT OF 5 MINUTES WILL BE ALLOWED FOR EACH AUDIENCE UNLESS AN EXCEPTION IS GRANTED BY THE CHAIR.
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1.1. Open Meetings Act
Rationale:
A copy of the Open Meetings Act is posted in the Board Room. The Board may meet in Closed Session to consider issues including, but not limited to 1) strategy sessions with respect to collective bargaining, real estate purchases, or litigation; 2) discussion regarding deployment of security personnel or devices; 3) investigative proceedings regarding allegations or misconduct; or 4) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person or persons. The vote to hold a Closed Session shall be taken in open session and the subject matter and reason for the session shall be included in the motion. The motion and the vote of each member of the Board and the time when the session commenced and concluded shall be recorded in the minutes. If the motion passes, the President will restate on the record the limitation of the subject matter of the Closed Session.
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2. CONSENT SECTION
Rationale:
All matters listed under the Consent Section are considered to be routine and will be enacted by one motion. There will be no separate discussion of these items. If discussion is desired, the item(s) will be considered at the end of the Consent Section.
Recommended Motion(s):
Motion to approve the consent section as presented passed with a motion by Board Member #1 and a second by Board Member #2.
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2.1. Legality of Meeting
Rationale:
Approve that all legal requirements have been met as to advance notice of this meeting to both individual Board Members and to the public. |
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2.2. Approval of Agenda
Rationale:
Approval of the agenda as published/revised. Note that items can be removed or amended from the published agenda at this time but additions can be made only through an emergency resolution.
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2.3. Minutes from Previous Meeting(s)
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2.4. Policy & Board Reports
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2.4.1. Option Enrollment
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2.4.2. Student Enrollment
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2.5. Personnel Reports
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2.5.1. Certified / Classified Monthly Personnel Report
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2.6. Business Reports
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2.6.1. Bill Listing
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2.6.2. Fund Reports
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2.7. Surplus/Salvage Items
Rationale:
Attachments:
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3. REPORT ITEMS
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3.1. FEA
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3.2. School Social Worker Update
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3.3. BVH Bond Project Update
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3.4. District Budget Timeline
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4. ACTION ITEMS
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4.1. Board Items
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4.1.1. Revise Policy 41B.5 - Discrimination
Rationale:
Update policy 41B.5 with title changes for Title IX and 504 plan contacts.
Recommended Motion(s):
Motion to approve 41B.5 and waive the second reading so it can be included in handbooks passed with a motion by Board Member #1 and a second by Board Member #2.
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4.2. Elementary/Secondary Items
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4.2.1. Washington Elementary Mascot Change Request
Rationale:
Per board policy 75E.1 Washington Elementary has requested to change their mascot from the penguins to the wolves.
See attachments
Recommended Motion(s):
Motion to approve Washington Elementary's mascot change from the penguins to the wolves passed with a motion by Board Member #1 and a second by Board Member #2.
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4.2.2. 2024-2025 FPS Student Handbook Revisions: Elementary, Johnson Crossing, Middle School, High School, Pathfinder, Young Adult and Learning Center
Rationale:
See attachments
Recommended Motion(s):
Motion to approve revisions to the 2024-2025 Student Handbooks for Elementary, Johnson Crossing, Middle School, High School, Pathfinder, Young Adult and Learning Center passed with a motion by Board Member #1 and a second by Board Member #2.
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4.2.3. High School Furniture/Furnishings Purchase
Rationale:
As the renovations at the high school come to an end, the high school administration has identified additional classroom furniture needs. These include chairs and desks to accommodate student enrollment growth experienced over the past two school years. Virco, through US Communities / Omnia contracts is able to provide high quality furnishings which match our existing furniture. The reference contract number is: #R-TC-18004 Classroom Furniture. Eakes Office Solutions also provided competitive pricing for chairs. Below are the furnishings proposals. The proposed additional furniture will match the district's current standards. High School Chairs High School Classroom desks It is the recommendation of Administration to enter into a contract to purchase, deliver and install furnishings for the Fremont High School at a not to exceed price of $10,525.00 with Eakes Office Solutions and $33,582.00 with Virco. The source of funds for this purchase is the General Fund and the Special Building Fund. The Board, by approving these contracts is approving the contract documents, and all associated documents related thereto according to the terms and conditions as on file with district records or such other or additional terms and provisions as negotiated and approved by the Associate Superintendent or a designee, and the Board is hereby delegating to and authorizing the Associate Superintendent or a designee to sign, execute, and deliver the contract documents and all such related documents, make all contract payments, and to take or cause to be taken any and all other action and sign any other documents as may be necessary to complete the transaction, and to administer, operate, and/or implement the contract and all associated documents related thereto on a day-to-day basis during this project as contemplated thereby, for and on behalf of this school district, and hereby designates the Director of Operations, or another person as selected by the Associate Superintendent or a designee from time to time as its program administrator under this agreement.
Recommended Motion(s):
Motion to approve furnishing purchases as presented passed with a motion by Board Member #1 and a second by Board Member #2.
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4.2.4. FHS Early Dismissal Requests
Rationale:
Fremont High School is requesting the following dates and times for early dismissals.
Friday, December 6 - Noon dismissal Friday, April 18 - 1:30 pm dismissal See attachment
Recommended Motion(s):
Motion to approve early dismissal requests for Friday, December 6 and Friday, April 18 passed with a motion by Board Member #1 and a second by Board Member #2.
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4.2.5. FHS Foreign Exchange Students
Rationale:
See attachment
Recommended Motion(s):
Motion to approve three FHS Foreign Exchange students for the 2024-2025 school year passed with a motion by Board Member #1 and a second by Board Member #2.
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4.3. Curriculum and Instruction Items
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4.3.1. Supplemental Math Instructional Materials for Grades 1 & 2 Purchase Proposal
Rationale:
Fremont Public Schools adopted the McGraw Hill Reveal Math for grades K-8 as our core curriculum in 2023. As a part of that adoption, Reveal had the supplemental math program called ALEKS for grades 3-8 that provides for both intervention and enrichment for students as well as individualized programming based upon student performance. McGraw Hill finished the development of the ALEKS program for Grades 1 and 2 for the 2024-2025 school year and beyond. The administration requests your consideration to purchase the 6 year subscription to ALEKS Adventure for First and Second Grade at a total cost of $49,590.00 funded through ESSER funds designated to improve student achievement in math.
Recommended Motion(s):
Motion to approve the purchase of ALEKS Adventure for First and Second Grade at a total cost of $49,590.00 passed with a motion by Board Member #1 and a second by Board Member #2.
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4.3.2. Skill Struck Computer Science & Technology Curriculum Purchase
Rationale:
Fremont Public Schools has been implementing the Skill Struck web-based curriculum for our implementation of The Computer Science and Technology Act legislation of 2022 course requirements at our secondary levels and would like to continue to do so. FPS Courses include, but are not limited to: Integrated Technology, Introduction to Computer Science 1 & 2, and Foundations of Computing as well as additional digital citizenship instruction opportunities. The administration requests your consideration to purchase the Skill Struck Curriculum site licenses for the 2024-2025 school year for Johnson Crossing, Fremont Middle School and Fremont High School at a total cost of $19,200.00 funded through the General Fund, Teaching & Learning Curriculum budget.
Recommended Motion(s):
Motion to approve the purchase of Skill Struck Curriculum licenses for the 2024-2025 school year for JCAC, FMS and FHS for a total cost of $19,200.00 passed with a motion by Board Member #1 and a second by Board Member #2.
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4.4. Personnel Items
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4.4.1. 2024-2025 Employee Handbook Changes - Certified, Classified, Substitute
Rationale:
See attachments
Recommended Motion(s):
Motion to approve the 2024-2025 Certified and Classified Handbooks and Substitute Teacher Handbooks passed with a motion by Board Member #1 and a second by Board Member #2.
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4.4.2. Annual Staff Training
Rationale:
In 2024 the Nebraska Legislature passed LB 1329 (2024) which requires an annual presentation to the Board of Education regarding required training including the estimated time for completion of each required training. Board Policy 4141 adopted in June reflects the change in law and states: "At least annually, the administration will present to the Board the planned staff training as required by law. The Board will then approve those training requirements if the Board determines that the length of each training is reasonable." Following a brief presentation it is the recommendation of the administration that the Board of Education approve the training/professional development plan for the 2024-25 school year.
Recommended Motion(s):
Motion to approve the training/professional development plan for the 2024-25 school year passed with a motion by Board Member #1 and a second by Board Member #2.
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4.5. Business/Facility Items
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4.5.1. Tuition Rates 2024-2025
Rationale:
See Attachment
Recommended Motion(s):
Motion to approve 2024-2025 Tuition Rates as presented passed with a motion by Board Member #1 and a second by Board Member #2.
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4.5.2. Concrete Repair/Replacement Pricing
Rationale:
The District has a concrete repair/replacement schedule which is updated annually. This past year the District general fund budget reflected $80,000 for concrete repairs. Repair/replacement of concrete at Milliken Park, Grant and Bell Field elementary schools, the Middle School and the Pierce Street building will be addressed. Pricing was solicited from three local vendors and received on July 2, 2024. C-R Menn submitted the low pricing of $25,983.88 Additional concrete work will be priced and brought to the Board of Education for consideration this fall for Bell Field, Linden (when construction is complete) and the Pierce Street bus parking lot. It is the recommendation of the administration that the District contract with C-R Menn of Fremont, Nebraska to repair/replace concrete at Milliken Park, Grant and Bell Field elementary schools, the Middle School and the Pierce St. driveway and parking lot. The source of funds for these projects is the general fund. The Board, by approving this contract with C-R Menn is approving the contract documents, and all associated documents related thereto according to the terms and conditions as on file with district records or such other or additional terms and provisions as negotiated and approved by the Associate Superintendent or a designee, and the Board is hereby delegating to and authorizing the Associate Superintendent or a designee to sign, execute, and deliver the contract documents and all such related documents, make all contract payments, and to take or cause to be taken any and all other action and sign any other documents as may be necessary to complete the transaction, and to administer, operate, and/or implement the contract and all associated documents related thereto on a day-to-day basis during this project as contemplated thereby, for and on behalf of this school district, and hereby designates the Director of Operations, or another person as selected by the Associate Superintendent or a designee from time to time as its program administrator under this agreement.
Recommended Motion(s):
Motion to enter into a contract with C-R Menn for concrete repair/replacement at a not to exceed price of $25,983.88 passed with a motion by Board Member #1 and a second by Board Member #2.
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4.5.3. Nutrition Services Uncollectable Debt
Rationale:
Periodically based on auditors recommendation the District clears the Nutrition Services Fund of uncollectable debt. The mechanism outlined in rule and USDA guidelines requires the District’s General Fund to provide payment for the negative lunch balances. Negative lunch balances through July 8, 2024 are $28,145.52. It is the recommendation of the administration to clear the nutrition services fund uncollectable debt utilizing a transfer from the general fund.
Recommended Motion(s):
Motion to authorize the administration to transfer $28,145.52 from the general fund to the nutrition services fund to clear outstanding student debt passed with a motion by Board Member #1 and a second by Board Member #2.
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5. CLOSED SESSION
Recommended Motion(s):
Fremont Public Schools Board of Education is authorized by state statute to hold closed sessions. Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual. Reasons that meet this standard include but are not limited to: (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice. Motion to go into Closed Session passed with a motion by Board Member #1 and a second by Board Member #2.
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6. ADJOURNMENT
Recommended Motion(s):
Motion to adjourn passed with a motion by Board Member #1 and a second by Board Member #2.
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