April 10, 2024 at 6:00 PM - Board of Education Regular Meeting

Public Information:  Certificated:
Ariel Broekemeier - PK4

Public Information:  Graduation will be held on Sunday, May 11 at 2:00 p.m.  Board members should meet in my office at 1:40 p.m.  We will walk down to the gymnasium together and then we will all be seated on the stage.  We hope to have 61 students walk across the stage on Sunday.  There are a few that have not yet met the graduation requirements but we are hopeful that all can do so by May 11th. 

The last student day is Wednesday, May 23rd with a noon dismissal.  That is also the last contract day for certificated staff members.  

Friday, April 26 is our last Inservice day with staff for this school year.  We will be finishing the last unit of Classroom Culture with facilitator Mike Feit, on that day and reviewing building level data points and progress on school improvement goals.  

The Cognia external visitation team is onsite  April 10 and April 11. I shared an agenda with the board via the weekly update.  The committee chairperson did Zoom interviews with teachers, parents, and board members.  They will interview students in person on Wednesday.  The information that is provided to us regarding our continuous improvement processes and practices will be valuable in helping us to refine and improve our practices.  
 

Public Information:  Safety Updates:
1. Attached is the NDE Safety Newsletter
2. Door Access and cameras are installed in all buildings as ordered.
3. Additional Cameras and a couple of more door access at Jr/Sr are being considered.

Public Information: 

Kidwell Service and Maintenance Agreement

I think that we should seriously consider this three-year agreement with Kidwell for $11,925. We have hundreds of thousands invested in the security equipment with Kidwell across our three buildings (cameras and door access.)  It seems prudent to protect this investment with a service and maintenance agreement.  The following are key elements protected under this plan. 

1. The agreement covers service on all door access equipment and cameras for the next three years.  Some of our cameras are older and have hit the warranty mark.  This service agreement will either repair or replace all devices (including cameras).  

2.  This service agreement will provide 'boots on the ground' for repair work and/or operational issues which are typically handled at the site (as opposed to remotely.)

3.  With our increased volume of equipment having both preventative services and quick response to issues is important. 

4.  These issues will require specialized service and are not easily handled by the tech director.

5.  The agreement includes software updates.  We are currently using version 7 and they recently dropped version 8 so will need an update.  This would cost us close to $2800 if done as a stand alone.  

6.  Annual preventative maintenance on the equipment. 

As you can see, the service agreement should easily pay for itself over the course of the three years.  Particularly if some of the older cameras start to become problematic.  We have hundreds of thousands invested in the security equipment with Kidwell.  This seems like a prudent manner to protect our investment. 

Public Information:  As presented to you in January, we have remaining funds in the E-Rate cycle, which is reimbursed at 50%.  With assistance from ESU#2, we issued a E-Rate Form 470 requesting bids on Ruckus switches, cabling, and patches (category 2 equipment).  There were three bidders with the lowest bid being awarded to Pine Cove Consulting.  I am attaching the letter sent to the successful bidder plus the spreadsheet that ESU#2 put together after receipt of bids. The project will cost $37,286 and will have $18,456 funded by E-Rate reimbursement. 

Public Information:   Egan Supply gave us a quote for approximately $16,875 and we have a quote from Phillips Floors for $32,460.  We use Egan to do our annual refinishing and they are a trusted vendor. We are requesting approval of this quote to refinish and repaint the gym floor.