November 16, 2020 at 7:00 PM - Regular Board Meeting
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1. Call to Order
Discussion:
President Sykes called the meeting to order at 7:00 p.m.
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2. Pledge of Allegiance
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3. Recognition of visitors and procedures to address board
Discussion:
Guests present were: Luke Jacobsen, Emily Nguyen, Mason Hefner, Hannah Lloyd, Nevaeh Honea, Drey Heller, Mitchell Thompson, Brad Kalkwarf, Darla Chrans, Dan Conway, Jeff Hatcliff, Christine Radcliff, Dawson Hoover, Justin Sladek, Logan Sladek, Annie Ahrens, Maddie Behrends, Brianna Vesely, and Tommy Lokken.
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4. Adjustments to the Agenda
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5. Public Forum
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6. Consent Items
Discussion:
After voting on the consent items, Mr. Collins presented an item from NASB to Gary Wooten for reaching Level 3.
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6.1. Board Members receipt of notice of meeting acknowledgment
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6.2. Public notice of meeting acknowledgement
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6.3. Approval of the Agenda
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6.4. Approval of the Regular Board Meeting Minutes of October 19, 2020
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6.5. Approval of the Claims and financial reports:
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6.5.1. General Fund - $ 593,690.16
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6.5.2. Special Building Fund
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6.5.3. Qualified Capital Purpose Undertaking Fund - $ 187,291.25
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6.5.4. Depreciation Fund
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6.5.5. Bond Fund
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6.5.6. Employment Benefit Fund
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6.6. Employment/Resignation
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6.6.1. Hire Amy Kvasnicka, Kitchen
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6.6.2. Accept Jeff Hatcliff resignation
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6.6.3. Hire Tanner Weekly as Local Sub
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7. Agenda
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7.1. Unfinished Business
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7.1.1. Update on Board Member Election Results
Discussion:
Mr. Collins gave the Board members the unofficial election results. He also informed the Board members that after checking in at the court house, they indicated that the official election results should be out next week.
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7.1.2. COVID update and consider, discuss and act on any necessary item from newly implemented DHM.
Discussion:
Mr. Collins informed the Board members that our numbers continue to rise and that every Thursday morning we post on the website information about where our numbers at the school are at. He also discussed the latest DHM set forth by the Governor.
Mr. Hatcliff informed the Board members about the guidelines we will have for Winter Sports. Mr. Hatcliff reminded everyone that these are the guidelines we have now, but they are subject to change. |
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7.2. New Business
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7.2.1. Consider, discuss and act on proposed calendar change which include adding several 1 pm dismissals.
Discussion:
Mr. Collins proposed that we have 1 pm dismissals through March 12th in order to help the teachers prepare for classes and also give them time to catch up with the students who have had to quarantine and may need to get assignments turned in. We will also be using this time to prepare for the External Team Visit in February. We will reevaluate in February to see if we need to continue the 1 pm Wednesday dismissals through the rest of the year.
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7.2.2. Review Annual Financial Report (AFR) as uploaded to NDE.
Discussion:
Mr. Collins reviewed the Annual Financial Report with the Board members.
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7.2.3. Consider, discuss and act on Audit findings and approve Annual District Audit.
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7.2.4. Review paperwork and process for Superintendent evaluation.
Discussion:
The paperwork for the Superintendent's evaluation was given to the Board members. The evaluation will be done at the December Board meeting.
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7.2.5. Items for Board Retreat (survey, etc)
Discussion:
The Board will give some thought as to whether they want to have a Board retreat and where they would be able to have it. Mr. Collins asked Board members to please let him know if they have any information they would like to have presented or discussed.
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8. Administrative Reports
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8.1. K-6 Building Update
Discussion:
Mrs. Radcliff presented an Elementary update for the Board members.
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8.2. 7-12 Building Update
Discussion:
Mr. Conway updated the Board members on the 6-12 building and activities.
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8.3. Activities/Technology/Transportation Update
Discussion:
Mr. Hatcliff gave the Board members an update on activities, technology and transportation.
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8.4. Department Report
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8.5. Superintendent's Absence Report
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9. Information and Communications
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10. Executive Session
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11. Next Regular Meeting
Discussion:
The next regular meeting for the Wilber Clatonia Public Schools Board of Education will be held on Monday, December 21, 2020 at 7:00 p.m.
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12. Adjourn
Discussion:
Hearing no objections, President Sykes adjourned the meeting at 8:02 p.m.
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