December 14, 2022 at 5:30 PM - Agenda - Madison City Council Meeting

ACKNOWLEDGEMENT OF OPEN MEETINGS ACT

ROLL CALL

CONSENT AGENDA: Motion will include A-C…as one. APPROVE: A. Agenda B. Minutes C. Claims

APPROVE: Treasurer’s Report   

Welcome and reminder to turn off electronic devices. 

UNFINISHED BUSINESS: 

Report from Library Director on Learning Center. 

Discussion/Action on water meters. 

Discussion/Action on DWB, Inc. building permit fees. 

Discussion/Action on the Madison County Historical Society's request for financial assistance. 

Discussion/Action on uniform allowance. 

Discussion/Action on gWorks GIS Maintenance and Technical Program. 

Discussion/Action on John Deere Utility Tractor.  

Discussion/Action on approval of the Addendum to Lease Agreement for the Madison County Public Defender's building. 

Discussion/Action on employee appreciation compensation.  

Adjourn old council sine die.

NEW BUSINESS: 

Swearing in of new Mayor, Rob Fite, re-elected Council member, Rick Schommer, and re-elected council member, Brian Zessin. 

Appointment of Officers:
A. City Clerk – Kelli Dickes; B. City Treasurer/Deputy Clerk/Office Manager – Lori Pfeifer; C. Deputy Treasurer/Bookkeeper – Lori Kellen. D. City Attorney – Mike Brogan; E. City/Economic Developer – vacant; F. Police Chief – Matt Gartner; G. Fire/Rescue Chief – Tim Reeves; H. City Physician – Melissa Kitto, PA; I. Utility Super/Water/Sewer/Public Works Commissioner – Jim Lewis; J. Street Commissioner – John Zwingman; K. Street Superintendent – John Zwingman; L. City Engineer – Advanced Consulting Engineering Services; M. Madison County Joint Zoning/Planning Board – Roger Acklie; N. Board of Health – City Physician, Mayor Fite, President of the Council, and Police Chief.

Election of Officers:
a. Council President:
b. Finance Committee:
c. Streets and Alleys Committee:

Discussion/Action on residential solar project.  

Approval of Contractor’s Application for Project No. 403-028 (Paving Improvements 2022) to Elkhorn Paving Construction Co., Inc. for: 
a) Payment No. 7 (FINAL) in the amount of $319,234.00; 
b) Change Order No. 2 in the amount of $112,003.70 to construct 5" pc concrete walk.   
c) Change Order No. 3 in the amount of $19,500.00 for the following items: 
     1. Hamilton over-excavation $1,500.00; 
     2. Main Street over-excavation $3,000.00;
     3. 4th Street bridge removal $1,500.00;
     4. Railroad permit $1,500.00;
     5. Main Street lawn and sprinkler re-do $5,500.00;
     6. 1st Street sewer line repair $3,000.00;
     7. Hamilton curb cut and drain water to area inlet $3,500.00;
d) Change Order No. 4 in the amount of $93,402.04 to bring estimated and actual quantities into alignment. 

Discussion/Action on drainage system at 508 W. 5th Street. 

Discussion/Action on Gerald Aschoff's lot split. 

Discussion/Action on the appointment of Trent Osnes to the CRA and the reappointment of Kurt Jackson to the CRA. 

Discussion/Action on auditorium Change Order No. 1 for a decrease of $57,000.00 in the contract amount.  

Approval for Grant No. 20EMCV011 (Auditorium) for: 
a) Payment No. 1 to DWB, Inc. to cover the cost of the bond in the amount of $12,831.65. 
b) Request for Funds #4 to NENEDD for general administration, construction management, and neighborhood facilities in the amount of $19,393.21. 

Discussion/Action on auditorium salvage materials. 

Discussion/Action on matching waiting periods for employee benefits. 

Discussion/Action on purchasing a MacBook Pro for the police department. 

Discussion/Action on quote for lagoon camera. 

Discussion/Action on creating a policy to clock in/out. 

Discussion/Action on approval of annual stipends for Fire Chief of $800.00 and LB886 Administrator of $100.00.

Discussion/Action on cost-of-living raise. 

REPORTS: 
Treasurer - loss of revenue from NPPD 

ADJOURN
The Council will review the above matters and take such action as they deem appropriate.
The Council may enter into executive session on certain matters authorized under the Nebraska Open Meetings Act.