May 20, 2025 at 6:00 PM - Stilwell Board of Education Regular Meeting

1. Call to Order
a. Recording of members present and absent

2. Patron Participation
Open Forum-Comments from the floor
*The rules for this section are:
-Speakers must identify themselves and sign in prior to the start of the meeting
-Each speaker is given a maximum of three (3) minutes.
-The total time allocated to this item is thirty (30) minutes.
The president reserves the right to interrupt this section and move to the next item.

3. Items for Information

3.a. Superintendent's Report

4. General Consent Agenda

4.a. Minutes of Special Meeting - April 29, 2025

4.b. Treasurer's Report

4.c. Activity Fund Summary of Accounts

4.d. Encumbrances
General Fund
PO Numbers 666-713 ($47,292.80)

5. Items for Action

5.a. Discussion, consideration and possible action to approve/disapprove the Application for Temporary Appropriation for SY. 25-26.

5.b. Discussion, consideration and possible action to approve/disapprove updating the vacation policy (DEBA).

5.c. Discussion, consideration and possible action to approve/disapprove Indian Capital Technology Center providing mathematics and science courses to be counted for graduation credit for the SY. 25-26.

5.d. Discussion, consideration and possible action to approve/disapprove naming Shannon Gilbert as an adjunct instructor for Anatomy and Physiology for the SY. 25-26.

5.e. Discussion, consideration and possible action to approve/disapprove the contract with Ed Kennedy (dba Kennedy Ed Grants) and PO number 707 to plan, prepare and submit a 21st Century Community Center Learning Grant, SY. 24-25.

5.f. Discussion, consideration and possible action to approve/disapprove the following contracts/agreements for SY. 25-26:
Eastern Oklahoma Erate Services, L.L.C. - Julie Watson
Imagine Learning - Edgenuity
National Association of Federally Impacted Schools
OSAC - Membership Dues
OSSBA - Policy Manual Review 
OSSBA - Policy Service
OSSBA - Membership Dues
OSSBA - Comprehensive Employment Service
OSSBA - Assemble for Education
Photos by LMK - Linda Kochanowski
Sylogist Ed - Software 
Tom Cameron & Associates Profiling, Education and Training - Federal Programs Management
The Therapy House, LLC - Occupational Therapy 

5.g. Discussion, consideration and possible action to approve/disapprove the surplus of two football goal posts. 

5.h. Discussion, consideration and possible action to approve the following Request for Use of Facilities:
SHS Varsity Girls Basketball - High School Gym, July 14th-16th, 8:00-11:00 a.m. - Individual Skills & Development Camp. (Requested by Matt Lea & Bronson Barnes)
Stilwell Police Department - Active Shooter Training, July 22nd & 23rd, 7:00 a.m. - 5:00 p.m. (Requested by Steve Roberts)
 

5.i. Discussion, consideration and possible action to approve/disapprove updating the addendum titled, "Fundraising Activities SY. 24-25".
SHS Pom Squad - Pick a Pom - Sponsor a Streamer (May & June 2025)
SHS Varsity Girls Basketball - Calendar - Sponsor a Day (June 2025)

5.j. Discussion, consideration and possible action to approve/disapprove the following employees as adjunct instructors, SY. 25-26:
Kenneth Buckner, Instrumental/General Music
William Matthews, Intermediate Math/Mid-Level Math for High School Credit
 

5.k. Discussion, consideration and possible action to approve/disapprove the lease purchase agreement for 83346 S. 4700 Rd. Stilwell, OK. (Old DHS Building) with Davidson Family Trust, SY. 24-25.

6. Executive Session Authority: 25 Okla.Stat. § 307 (B)(1)
The Board proposes to discuss the following matters during its closed session:

Resignations:
Megan Davis, Elementary School Teacher
Gary Eubanks, Hourly Custodian/Maintenance
Madison Jones, Middle School Teacher
Raedean Kester, Paraprofessional (Retiring)
Terry Mays, Bus Driver

Stipends, SY. 24-25
Teachers of the Year - Katherine Varner, Seth Richardson, Hanna Caton & Ronnie Littlejohn
Support of the Year - Shelley Eubanks, Tricia Christie, Donna Ruben, Alese Owens & Ed Unger
Kindergarten PLC - Katherine Varner, Julie Bowen, Tina Hume & Lacee Knapp
21 Century Grant Writer - Dian Walker

Contracts/Amendments SY. 24-25
Summer Hourly Contracts
Summer Camp
ESY - Extended School Year
Summer Cafeteria

Re-Employment SY. 25-26:
Non-Temporary Certified - Attachment A
Temporary Certified - Attachment B
Retired Temporary Certified - Attachment C
Support - Attachment D
Cafeteria Staff - Attachment E

Contracts/Amendments SY. 25-26
11-12 Month Temporary Certified Addendum B
11-12 Month Extra Duty Addendum B

Employment SY. 24-25 of:
Football Lay Coach (Support)

Employment SY. 25-26 of:
Football Lay Coach (Support)
Two Elementary Teachers (Certified)
Grade/Middle School Librarian (Certified)
Middle School English Teacher (Certified)
High School Administrator (Certified)
High School Softball Coach (Certified)
High School Secondary English Teacher (Certified)
High School Secondary Math Teacher (Certified)
High School Registrar (Certified)
Reading Specialist (Certified)
Speech Pathologist (Certified)

a. Vote to convene in executive session.

b. Acknowledge return to open session.

c. Statement of executive session minutes.

7. Discussion, consideration and possible action to approve/disapprove the following resignations:
Megan Davis, Elementary School Teacher
Gary Eubanks, Hourly Custodian/Maintenance
Madison Jones, Middle School Teacher
Raedean Kester, Paraprofessional (Retiring)
Terry Mays, Bus Driver

8. Discussion, consideration and possible action to approve/disapprove the following stipends, SY. 24-25:
Teachers of the Year - Katherine Varner, Seth Richardson, Hanna Caton & Ronnie Littlejohn
Support of the Year - Shelley Eubanks, Tricia Christie, Donna Ruben, Alese Owens & Ed Unger
Kindergarten PLC - Katherine Varner, Julie Bowen, Tina Hume & Lacee Knapp
21 Century Grant Writer - Dian Walker

9. Discussion, consideration and possible action to approve/disapprove the following summer hourly contracts, SY. 24-25:
Summer Camp
ESY - Extended School Year
Summer Cafeteria 

10. Discussion, consideration and possible action to approve/disapprove the re-employment SY. 25-26 and contracts for the following:
Non-Temporary Certified - Attachment A
Temporary Certified - Attachment B
Retired Temporary Certified - Attachment C
Support - Attachment D
Cafeteria Staff - Attachment E

11. Discussion, consideration and possible action to approve/disapprove the following contracts/amendments SY. 25-26:
11-12 Month Temporary Certified Addendum B
11-12 Month Extra Duty Addendum B

12. Discussion, consideration and possible action to approve/disapprove the employment of the following position and the contract, SY. 24-25:
Football Lay Coach (Support)

13. Discussion, consideration and possible action to approve/disapprove the employment of the following positions SY. 25-26:
Football Lay Coach (Support)
Two Elementary Teachers (Certified)
Grade/Middle School Librarian (Certified)
Middle School English Teacher (Certified)
High School Administrator (Certified)
High School Softball Coach (Certified)
High School Secondary English Teacher (Certified)
High School Secondary Math Teacher (Certified)
High School Registrar (Certified)
Reading Specialist (Certified)
Speech Pathologist (Certified)

14. New Business

15. Adjourn