Public Meeting Agenda: February 24, 2011 at 6:00 PM - Board of Education Regular Meeting

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February 24, 2011 at 6:00 PM - Board of Education Regular Meeting Agenda

February 24, 2011 at 6:00 PM - Board of Education Regular Meeting
1. Call to Order - 6:00 p.m.
Speaker(s):  Dan Schlafer
2. Welcome to Visitors
Speaker(s):  Dan Schlafer
3. Moment of Silence
Speaker(s):  Dan Schlafer
4. Pledge to Flag
Speaker(s):  Dan Schlafer
5. Special Recognition: CCHS Valedictorian: John Garland, CCHS Salutatorian: Anthony Scott, SMHS Valedictorian: Kendra Carey, SMHS Salutatorian: Katherine French
Speaker(s):  Dan Schlafer
6. Roll Call
Speaker(s):  Dan Schlafer
7. *Approval of Minutes of January 27, 2011
Speaker(s):  Dan Schlafer
Attachments:
8. *Approval of Agenda
Speaker(s):  Dan Schlafer
Attachments:
9. Community Comments
Speaker(s):  Dan Schlafer
10. School Board Reports
Speaker(s):  Dan Schlafer
10.A. TLN Report
Speaker(s):  Sandra Brewer
11. Legal Report
Speaker(s):  Earl Patton
12. Director of Schools Report
Speaker(s):  Aarona VanWinkle
12.A. Report on Progress of Energy Efficient Schools Initiative
Speaker(s):  Aarona VanWinkle
Rationale:  Update for Energy Efficient Project from Dan Horst

1.     The Building Automation Systems (BAS) was completed this month at                 Homestead.

2.     Work is under way for the BAS control system at North.
3.     Ongoing training is being conducted on the BAS with Jason in Maintenance.
4.     We were having nuisance alarms on the boilers at CCHS.  We had the local utilities come in and adjust the building gas pressure down to account for the removal of the 2 large boilers.  We also had Carwile come back and re-pipe the makeup air for the boilers from the side wall to the roof to potentially eliminate any pressurization of the flue/intake side of the boilers.  We will continue to monitor this.
5.     Control designs were completed for SMHS, North, Brown, and SME.  Parts are being ordered for these schools and a second installation crew will be starting soon.
6.     We continue to suffer failures with the bad batch of ballast from GE.  Last week we replaced 80 more at multiple schools.  We are presently at a 3% failure rate.  We have conference calls set up with GE and Excel tomorrow to investigate this further with GE.  We have discussed with your Maintenance Group and we have some ideas to track the voltage coming into the building to assure that this only a “bad batch” of ballasts.  I apologize for any inconvenience this has caused but I can assure you that this will be taken care of and not impact your warranty.
Attachments:
12.B. Audit Report from Comptroller of the Treasury
Speaker(s):  Aarona VanWinkle
12.B.1. http;//www.comptroller1.state.tn.us/repository/CA/2010/cumberland.pdf
Speaker(s):  Aarona VanWinkle
Attachments:
12.C. Contingency Plan for Make-up Snow Days
Speaker(s):  Aarona VanWinkle
Attachments:
12.D. FYI
Speaker(s):  Aarona VanWinkle
12.D.1. 5th Month Attendance Report
Speaker(s):  Aarona VanWinkle
Attachments:
12.D.2. March Calendar of Events
Speaker(s):  Aarona VanWinkle
Attachments:
12.D.3. Updated Policies from TSBA
Speaker(s):  Aarona VanWinkle
Attachments:
12.D.4. 12 Month Agenda February
Attachments:
12.D.5. Facility and Maintenance February
Attachments:
12.D.6. February Planning Calendar
Attachments:
12.D.7. Character Counts
Attachments:
12.D.8. TOSS Selected Education Bills
Attachments:
13. School Board Committees
Speaker(s):  Dan Schlafer
13.A. Attorney Contract Committee
Speaker(s):  Jim Blalock
13.B. Safety Committee
Speaker(s):  Gordon Davis
13.C. Building and Grounds Committee
Speaker(s):  Richard Janeway
14. Business Manager Report
Speaker(s):  Cindy Randol
14.A. January Monthly Financial Report
Speaker(s):  Cindy Randol
Attachments:
14.B. Sales Tax Report
Speaker(s):  Cindy Randol
15. *Approval of Memorandum of Understanding with CCEA
Speaker(s):  Dan Schlafer
Rationale:  The survey results from the faculty and staff for making up snow days were:
Extend the school day - 359
Use Spring Break - 103
Saturday school - 120
No opinion - 3
Attachments:
16. *Approval of DOS Performance Evaluation Document
Speaker(s):  Dan Schlafer
Attachments:
17. *Approval of Grant Applications
Speaker(s):  Dan Schlafer
17.A. *CTE Perkins Reserve Grant
Speaker(s):  Dan Schlafer
Attachments:
17.B. *Readiness and Emergency Management Grant
Speaker(s):  Dan Schlafer
Attachments:
18. *Consent Agenda
Speaker(s):  Dan Schlafer
18.A. *Approval of Field Trips
Speaker(s):  Dan Schlafer
18.A.1. CCHS Speech/Theater Arts
Speaker(s):  Dan Schlafer
Attachments:
18.A.2. Pine View Elementary Jr. High Trip
Speaker(s):  Dan Schlafer
Attachments:
18.A.3. SMHS Interact Club
Speaker(s):  Dan Schlafer
Attachments:
18.B. *Approval of Volunteers
Speaker(s):  Dan Schlafer
18.B.1. CCHS
Speaker(s):  Dan Schlafer
Attachments:
18.B.2. Crab Orchard Elementary
Speaker(s):  Dan Schlafer
Attachments:
18.B.3. Pleasant Hill Elementary
Speaker(s):  Dan Schlafer
Attachments:
18.B.4. South Cumberland Elementary
Speaker(s):  Dan Schlafer
Attachments:
18.B.5. Martin Elementary
Speaker(s):  Dan Schlafer
Attachments:
18.B.6. SMHS
Speaker(s):  Dan Schlafer
Attachments:
18.C. *Approval of Disposal of CCHS Surplus Property
Speaker(s):  Dan Schlafer
Attachments:
18.D. *Approval of CCHS Resurfacing Specifications
Speaker(s):  Dan Schlafer
18.E. *Approval of 2nd Reading on Policies
Speaker(s):  Dan Schlafer
18.E.1. 1.808 - Registered Sex Offenders
Speaker(s):  Dan Schlafer
Attachments:
18.E.2. 3.403 - Traffic and Parking Controls
Speaker(s):  Dan Schlafer
Attachments:
18.E.3. 4.201 - Basic Curriculum Program
Speaker(s):  Dan Schlafer
Attachments:
18.E.4. 4.203 - Advanced College Placement
Speaker(s):  Dan Schlafer
Attachments:
18.E.5. 4.204 - Summer School
Speaker(s):  Dan Schlafer
Attachments:
18.E.6. 4.209 - Alternative Credit Options
Speaker(s):  Dan Schlafer
Attachments:
18.E.7. 4.402 - Selection of Instructional Materials (Other than Textbooks)
Speaker(s):  Dan Schlafer
18.E.8. 4.502 - Parent/Family Involvement
Speaker(s):  Dan Schlafer
Attachments:
18.E.9. 4.5021 - Family Engagement
Speaker(s):  Dan Schlafer
Attachments:
18.E.10. 4.700 - Testing Programs
Speaker(s):  Dan Schlafer
Attachments:
18.F. *Approval of 1st Reading on Policies
Speaker(s):  Dan Schlafer
18.F.1. 2.100 - Fiscal Management Goals
Speaker(s):  Dan Schlafer
Attachments:
18.F.2. 2.802 - Payroll Procedures
Speaker(s):  Dan Schlafer
Attachments:
18.F.3. 2.804 - Expenses and Reimbursements
Speaker(s):  Dan Schlafer
Attachments:
18.F.4. 2.8041 - Travel
Speaker(s):  Dan Schlafer
Attachments:
19. Old Business
Speaker(s):  Dan Schlafer
20. Questions from Media
Speaker(s):  Dan Schlafer
21. Adjournment
Speaker(s):  Dan Schlafer
22. *Indicates Board Approval Required
Speaker(s):  Dan Schlafer
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