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March 30, 2017 at 6:00 PM - Board of Education

1. Call to Order - Mr. Josh Stone
2. Welcome to Visitors - Mr. Josh Stone
3. Moment of Silence/Pledge of Allegiance - Mr. Josh Stone
3.A. Ashley Hyder, The Phoenix School - Pledge of Allegiance
4. Special Recognition - Mr. Josh Stone
4.A. Ashley Hyder, FFA - The Phoenix School
4.B. Teachers of the Year District Level Winners - Rachel Davis - Pre K-4, Cindy Miniard - 5-8, Kim Herring - 9-12
4.C. Mr. Chris King - FCCLA Administrator of the Year 2017
5. Roll Call
6. Declaration of Conflict - Mr. Earl Patton
Rationale:  Declarations of Conflict - Per TCA 49-2-202 Board of Education Members who have relatives (per the statue: relative means: Spouse, parent, parent-in-law, child, son-in-law, daughter-in-law, grandparent, grandchild, brother, sister, uncle, aunt, nephew, niece, or any person who resides in the same household as you) employed by the system are asked to raise your hands to identify yourself. "Do you certify that the votes that you make tonight will be in the best interest of the school system, regardless of the effect that your vote may have upon the employment of your relative or relatives?"
7. *Approval of February 23, 2017 Minutes
8. Approval of March 8, 2017 Special Called Meeting Minutes
9. *Approval of March 13, 2017 Special Called Board Meeting
10. *Approval of March 30, 2017 Agenda
11. Community Comments

Policy 1.404 Appeals to and Appearance Before the Board

  1. Name
  2. Address
  3. Subject of Presentation
  4. Remarks limited to (3) three minutes, unless extended by the board. 

*The chairman shall have the authority to terminate the remarks of any individual who is disruptive or does not adhere to Board rules.1

TCA 39-17-306

12. Acknowledgement of Elected Officials
13. PTOA Representative - Mr. Rolf Weeks
14. School Board Reports
14.A. TLN Report - Mr. Teresa Boston
15. Board Member(s) Report from Training(s)
16. Collaborative Conferencing Update
17. Legal Report - Mr. Earl Patton
18. Director's Report - Mrs. Janet Graham
18.A. Three Star Grant - Proposal - 22 Tier 2 Counties will participate for 15 $5,000 grants with no match required Ready for Kindergarten Cumberland County Schools was selected to go for further state review.
18.B. Portable Discussion Update / School Capacity
18.D. *Cumberland County High School Auditorium Discussion
18.E. *Coordinated School Heath/Director of Health Services - Job Description
18.F. *Director of Emergency Management and Security - Job Description
18.G. *2017 Organizational Chart (Interim) - Pertains to CFO Job Description
18.I. *Career and Technical Textbook Adoption - Dr. Rebecca Wood
18.J. FYI
18.J.1. Administrative Meeting Agenda
18.J.3. Personnel Report
18.J.4. Substitute List
18.J.5. School News Articles
19. School Board Committees
19.A. Policy Committee
19.A.1. February 8, 2017 Policy Committee Minutes
19.A.2. *Approval of First Reading of Policies
19.A.2.a. Policy 4.204 Summer School
19.A.2.b. Policy 5.1102 Temporary Contracts (changed from 5.1101) TSBA Concerned
19.A.2.c. Policy 6.409 Child Abuse and Neglect - TSBA Concerned
19.A.2.d. Policy 2.811 Compensation - (Omit)
19.A.2.e. Policy 5.203 Non-renewal (Omit)
19.A.2.f. Policy 5.205 Retirement (Omit)
Rationale:  Delete entire policy. Information is included in Policy 5.201 Separation Practices for Non-Tenured Teachers
19.A.2.g. Policy 5.102 Classification and Qualifications
19.A.2.h. Policy 5.104 Equal Opportunity Employment
19.A.2.i. Policy 5.105 Recruitment of Employees
19.A.2.j. Policy 5.108 Supervision
19.A.2.k. Policy 5.109 Evaluation
19.A.2.l. Policy 5.110 Compensation Guides & Contracts
19.A.2.m. Policy 5.113 Professional Development Opportunities
19.A.2.n. Policy 5.114 Personnel Records
19.A.2.o. Policy 5.115 Assignment/Transfer
19.A.2.p. Policy 5.118 Background Investigation (New TSBA Policy)
19.A.2.q. Policy 5.200 Suspension/Dismissal of Non-tenured Teachers
19.A.2.r. Policy 5.201 Separation Practices for Tenured Teachers
19.A.2.s. Policy 5.202 Suspension/Dismissal of Non-Certified Employees
19.A.3. *Approval of Second Reading of Policies
19.A.3.a. Policy 2.100 Fiscal Management Goals
19.A.3.b. Policy 2.200 Annual Operating Budget
19.A.3.c. Policy 2.400 Revenues
19.A.3.d. Policy 2.403 Personal Property Sales
19.A.3.e. Policy 2.500 Deposit of Funds
19.A.3.f. Policy 2.701 Financial Reports and Records
19.A.3.g. Policy 2.804 Expenses and Reimbursements
19.A.3.h. Policy 2.809 Vendor Relations
19.A.3.i. Policy 6.411 Student Wellness
19.B. Building and Grounds Committee
19.B.1. February 22, 2017 Building and Grounds Committee Minutes
19.B.2. *Stone Memorial High School - Stadium / Bleacher Sidewalk
19.B.3. *Bleachers at Martin Elementary Disassembly and Approve the Removal/Relocation of Brown Elementary Bleachers to Martin Elementary
19.B.4. *Pleasant Hill Elementary Digital Sign
19.C. Budget Committee - Mr. Josh Stone
19.C.1. January 19, 2017 Budget Committee Minutes
20. Chief Financial Officer's Report
20.A. Monthly Financial Report
20.B. Monthly Sales Tax Report
20.C. *ENA Refund Decision
20.D. *CTE Resolution $7,100
20.E. *Pre K Resolution $5,440.00
20.F. *Line Item Budget Amendment - Attendance $26.88
20.G. *Line Item Budget Amendment - Maintenance of Plant $567.95
20.H. *Trane Discussion
21. *Consent Agenda
21.B. *Approval of Overnight and Out of State Field Trips
21.B.1. *Cumberland County High School Beta Club National Beta Club Convention, Orlando, FL - 6/29/17-7/2/17
21.B.2. *South Elementary Pre-K Classrooms - Stevie's Elite Athletics 4/7/17
21.C. *Approval of Contracts
21.C.1. *Cumberland County High School 2017-2018 Walsworth Yearbook Agreement
21.C.2. *Cumberland County High School 2017-2018 Lifetouch Photography/Yearbook Agreement
21.D. *Approval of Grants
21.D.1. Presidential Youth Fitness Program Grant - Crab Orchard Elementary
21.G. *Executive Approval
21.G.1. *North Elementary and South Elementary Roof
Rationale:  Per Kim Chamberlin, on the reroofing projects we have encountered an issue I wanted to you aware of.  The construction documents missed a set of high windows on each building roof that we need to replace while we are doing this work.  The cost for this work is $10,400.  We have included in the construction cost $50,000 in allowance funds for things of this nature.  I would like to authorize the contractor to proceed with this work. There is no need for a Change Order due to the fact that funds are included in the contract. I would not wish to authorize spending of funds without notifying you. 
22. Old Business
23. Questions from Media
24. Adjournment
25. (*) Indicates Board Approval Required
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