Public Meeting Agenda: November 3, 2011 at 5:00 PM - Putnam County Board of Education Regular Meeting

November 3, 2011 at 5:00 PM - Putnam County Board of Education Regular Meeting Agenda

November 3, 2011 at 5:00 PM - Putnam County Board of Education Regular Meeting
Meeting Called to Order
Approval of Agenda
Announcements
I Make A Difference Award Presentation
Recognize Northeast Elementary students and teacher, Elizabeth Phelps, 2011 TSBA Student Video Contest winners
Recognize Capshaw Elementary as "Calling All Communities" Champions and receiving $50,000 prize
Note Collaborative Conferencing Update
Tennessee School Boards Association Convention - November 12-15, 2011
Joint meeting of the County Commission and Board - November 7, 2011 @ 5:00PM
Note School Adoptions - ATMS 11/4/11 @ 8:30 AM Baxter Elementary School - 11/8/11 @ 8:30 AM
Approval of Minutes
Approval of Consent Agenda
Payments/Purchases
Approval to purchase software (central office, free & reduced, point-of sale, online payments and check collection) from RFP's committee recommended Horizon Software International - Duluth, Georgia in the amount of $26,224.50 to be paid from 143-73100-399.
Approval to purchase two (2) Apple Macbook Learning Labs to be utilized at Burks & Cornerstone Middle schools in 21st CCLC Extended Learning After School Program not to exceed $35,000.00 to be paid from 142-73300-790-434, 21st CCLC grant funds.
Approval of payment to Tennessee Tech University - Cookeville, Tennessee for State of Tennessee reimbursement for Pre-K between July 1, 2011 and September 30, 2011, in the amount of $23,553.92 to be paid from 141-73400-399-TTU, Other Contracted Service.
Approval of payment to Bass, Berry & Sims PLC - Nashville, Tennessee for legal services through July 21, 2011, in the amount of $17,000.00 to be paid from 141-72310-331, Legal Services. (General Purpose Schools)
Bids
Approval of the lowest and best Bus bid from Cumberland International Bus, as submitted on the bid tally sheet and approval to purchase five (5) buses from the bus bid with Cumberland Interenational Bus in the amount of $432,434.63 to be paid from 141-72710-729, Transportation Equipment (GPS Fund).
Budget Amendments/Line Item Transfers
General Purpose School Budget Amendments - Fund 141
To allocate budget for Cummins I AM Grant funds
To budget insurance proceeds from bus accident
To allocate federal funds awarded for high cost expenditures of special education students to be expended in FY12
To budget E4TN Grant
Federal Budget Amendments - Fund 142
Title IID ARRA (23S) to utilize funds more appropriately
Title IID ARRA (23S) decrease due to 2010-2011 carryover being overestimated when budget established
Title IID (231)due to decrease in 2011-12 allocations
Title IID (231) to utilize funds more appropriately to program needs
Title III (301) due to increase in 2011-12 allocation from State
Title X ARRA (70S) decrease due to 2010-2011 carryover being overestimated when budget established
Title X (70S) to utilize funds more appropriately
Title IA (101) due to changes in 2011-12 allocation from State
Title IA (101) to utilize funds more appropriately to program needs
Title IIA (201) to utilize funds more appropriately
Title IIA (201) due to 2011-12 decrease in allocation from State
Adjustments to 21st CCLC budget to accommodate after school sites
To budget increase in 21st CCLC Award amount for 2011-2012
Redistribute amount budgeted for indirect cost not allowed for TIF Implementation funds
Federal Line Item Transfers - Fund 142
To move monies to help improve CTE Programs
Out of County and Over-night Trip Report
Grant Report
Other
Approval of Memorandum of Understanding (MOU) between Educational Options, Inc. - Falls Church, Virginia and Putnam County Schools from October 20, 2011 - June 30, 2012, as submitted.
Energy Savings Quarterly Report
Approval of the Quarterly Report
Approval to enter into preventive maintenance service contract with Johnson Controls for CHS chillers in the amount of $22,748 for year 1, with year 2 option for $23,431 and year 3 option for $24,134 to be paid from 141-72620-399, Other Contracted Services. (General Purpose School)
Approval of amendment to the 403(b)/457 Plan Service Agreement with TSA Consulting Group to provide Common Remitting, General Plan Administration Services and Contribution Limit/Excess contribution Services.
Approval of the 403(b) Investment Provider Service Agreement between Putnam County Board of Education and approved Plan Sponsors based on Plan Sponsors approved in our Approved 403(b) Plan Document.
Approval to terminate Letter of Instruction and Authorization Agreement with R.W. Johnson and Associates related to 403(b)/457 consulting services.
Building Projects Discussion & Approval of Payments/Purchases
Prescott South Schools (PSS) Project Update
Upperman High School (UHS) Addition/Renovation Project Update
Payment to Cockrill Design & Planning - Knoxville, Tennessee
Discuss UHS request regarding donation of a building.
Burks Middle School Addition Project Update
Payment to Mid-State Construction Company -Livingston, Tennessee
Policy
Policy 5.202, Separation Practices of Non-Certified Employees
Policy 6.202, Home Schools (TN Virtual Schools)
Presentation, Discussion and/or Action
Putnam County Middle School Athletics Procedural Guidelines
Discuss request of Algood Middle School for three (3) supplements
Discuss request from Putnam County Commission (Gentry Property Only)
Bio-Diesel Fuel Proposal - David Gentry, County Commissioner
Discuss Ellis Avenue Property Appraisal
Approval of County Commission Long Range Planning document
Strategic Compensation Presentation - Lisa Norris
Approval to Adjourn
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