Public Meeting Agenda: February 7, 2013 at 5:00 PM - Putnam County Board of Education February Regular Meeting

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February 7, 2013 at 5:00 PM - Putnam County Board of Education February Regular Meeting Agenda

February 7, 2013 at 5:00 PM - Putnam County Board of Education February Regular Meeting
Meeting Called to Order
Approval of Agenda
Announcements
Note July Board Meeting date falls on Thursday, July 4th (Possible reschedule date of Thursday, June 28, 2013)
Reminder: TSBA Day-on-the-Hill 2013, at Sheraton-Downtown (Nashville) on February 20, 2013, from 7:00 AM to 9:00 AM
Approval of Minutes
Regular January Board Meeting - January 3, 2013, @ 5:00 PM
Attachments:
Approval of Consent Agenda
Payments/Purchases
Approval of payment to Tennessee Tech University - Cookeville, Tennessee for State of Tennessee reimbursement for Pre-K between October 1, 2012, and December 31, 2012, in the amount of $23,018.64 to be paid from 141-723400-399-TTU, Other Contracted Service.
Approval of the purchase of twenty-six (26) iMac computers from Apple Computers for Northeast Elementary School in the amount of $29,484.00 to be paid from Northeast Elementary School Activity Funds.
Approval to purchase installation services from Personal Computer Systems, Inc.. PCS-Knox, to remove Monterey High School Distance Learning studio equipment and to reinstall at Burks Elementary School in the amount of $4,500.00 to be paid from 141-72810-399-PSALE, Other Contracted Services.
Approval of the purchase of twenty-five (25) 21.5 inch iMac computers from Apple in the amount of $28,350.00 for Cookeville High School library to be paid from 141-71100-790-MATER.
Bids
Permission to bid System-wide bids: Air Filters, Carpet, Copy Paper, Emergency & Exit Lights, Fire Alarm Inspection, Fire Suppression, Janitorial Service, Light Bulbs, Paint, Paint, Pest Control, Sprinkler Inspection & Testing, and Transportation - Petroleum Products, Automotive Parts, Bus Tires
Approval of Northeast Elementary Stainless Steam Jacketed Kettles bid from the lowest & best bidder, Mobile Fixtures - Lavergne, Tennessee in the total amount of $16, 023.12, as submitted on the bid tally sheet.
Approval of the Systemwide Base Access Control System & Integrated Base Digital IP Surveillance System bid from the lowest and best bidder, Pioneer - Cookeville, Tennessee, as submitted on the bid tally sheet.
Budget Amendments/Line Item Transfers
General Purpose School Budget Amendments - Fund 141
Maintenance/Food Service - to move 2 FTE Maintenance Personnel to Food Service
General Purpose School Line Item Transfers - Fund 141
CSHP - To establish budget for "School Climate" Grant award
SPED - To better expend allocation to meet the needs of children on IEP's
Reallocation of LEAP's grant funds to better accommodate program expenses
SPED - Change in fund for speech teacher/pathologist and educational assistants due to starting a contract with Stellar
Federal Projects Budget Amendments - Fund 142
Title I (101) to utilize funds more appropriately according to program needs
Federal Projects Line Item Transfers - Fund 142
CTE - Carl Perkins to move monies to help improve the CTE Progams
Reallocation of 21st CCLC grant funds to better accommodate program expenses
SPED - change funding for speech teacher/pathologist and educational assistants due to starting a contact with Stellar
Approval of Out-of-County & Overnight Trip Report, as submitted.
Approval of Grant Report, as submitted.
Other
Approval to amend contract with GovDeals to change buyer payment method from direct payments to the Putnam County Board of Education to payments to GovDeals by credit card, paypal or wire transfers with the buyer paying a 12.5% processing fee.
Approval to close current credit cards with Regions Bank for all Board Members and Director and approval to apply for new credit cards with First Tennessee Bank for six (6) Board Members and the Director of Schools.
Approval of the 2013 Proposed Summer School dates for Middle and High School and Title I Elementary School, as submitted.
Approval of Human Resource & Financial Software bid to Skyward, Inc. in the amount of $431,989 for the initial first year cost to be paid as follows: $97,036 from 141-72510-799; $125,577 from 141-72510-399; $132,200 from 142-72210-790-512; and $77,176 from 142-72210-399-512.
Approval of the Quarterly Reports for Funds 141, 142, 143, 146. and 179, as submitted.
Approval of Noah Repasky, CHS teacher, receiving a second & third supplement for coaching both boys and girls track teams in the amount of $1,800.00 each. (Note Mr. Repasky presently receives a supplement as assistant football coach)
Approval of an agreement between Volunteer State Community College and Putnam County Board of Education to provide clinical experience for students enrolled in the Physical Therapist Assistant Program for the 2012-13 school year.
Building Projects Discussion & Approval of Payments/Purchases
New Monterey High School Project Update
Allmon Engineering's Proposal
Acoustic Dimension's Proposal
Clinton Surveying, LLC's Proposal
GEOServices, LLC's Proposal
Notice to Proceed with bidding the Demolition Package
Payment to redChair: architects - Knoxville, Tennessee
New Baxter Middle School Project Update
Acoustic Dimension's Proposal
GEOServices, LLC's Proposal
New Additions for Upperman High School Project Update
Policy
Policy 4.603, Promotion & Retention, on second and final reading, as submitted.
Policy 6.201, Compulsory Attendance Ages, on first & final reading, as submitted.
Policy 3.202, Emergency Preparedness Plan, on first and final reading,as submitted.
Policy 3.603, Indemnification of Officials and Employees, on first and final reading, as submitted.
Presentation, Discussion and/or Action
Avery Trace Middle School IB Update
New Baxter Middle School Naming Committee Report
Adjournment
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