Public Meeting Agenda: March 5, 2015 at 5:00 PM - Putnam County March Board Meeting

March 5, 2015 at 5:00 PM - Putnam County March Board Meeting Agenda

March 5, 2015 at 5:00 PM - Putnam County March Board Meeting
Meeting Called to Order
Approval of Agenda
Announcements
Recognize the Capshaw Choristers selected for the American Choral Director's Association (ACDA) National Children's Honor Choir in Salt Lake City, Utah in February to sing with the Mormon Tabernacle Choir
Recognize Misty Brown, Special Education teacher, with a demonstration of the Lightaide Device for visually impaired students
Approval of Minutes
Minutes Regular February Board Meeting - February 5, 2015, @ 5:00 PM
Approval of Consent Agenda
Payments/Purchases
Approval of payment to HFR, Inc. - Brentwood, Tennessee for professional services and consultant expenses as of January 31, 2015, rendered in connection with the Long Range Facility Plan in the amount of $41,232.40 to be paid from 141-72310-599-02008, Other Contracted Services to be transferred from Undesignated Fund Balance with a future Budget Amendment.
Approval of payment to Moore, Rader and Fitzpatrick, P.C. - Cookeville, Tennessee for legal services from November 20, 2014, through February 20, 2015, in the amount of $5,810.75 to be paid from 141-72310-331, Legal Services, as submitted. (General Purpose School)
Bids/Quotes/Sealed Bids
Approval of the 2015-2016 Audit quote from Tamara Beckman, CPA, for professional services rendered for the nineteen schools activity and cafeteria funds year ending June 30, 2016, in the amount of $12,000 to be paid from 141-72310-305 and authorize the Director of Schools to sign audit contract.
Budget Amendments/Line Item Transfers
Federal Budget Amendments, Fund 142
Grants - to establish MSP SciMath budget for 2015-2016
Federal Line Item Transfers - Fund 142
Special Education - To pay for medical insurance for pre school SE assistant
General Purpose School Budget Amendments, Fund 141
Grants - To establish SCORE iPD grant budget for 2014-2015
Special Education - To adjust budget as awarded for high cost Special Education student
Grants - To establish budget for Early Literacy - UTRUST grant
Extended Learning - To establish budget for grant received from TRPA to start a garden at Jere Whitson Elementary School
Approval of Out-of-County & Overnight Trip Report, as submitted.
Approval of Grant Report, as submitted.
Other
Approval of the Student Teaching Affiliation Agreement between Western Governors University and Putnam County School System effective the 2015-2016 school year with ability to request approval to renew for subsequent years.
Approval of the proposed 2015 Summer School dates and locations, as submitted.
Approval to enter into a capital lease agreement for a three year lease, renewable annually, at an annual effective interest rate of 2.116% from Apple, Inc. to lease 800 MacBook laptop computer in the annual payment amount of $322,799.40, with half to be paid in April and the other half to be paid in October each year in the total three year lease amount of $968,398.20 with a $1.00 purchase price at the end of year three noting the total principal amount of the lease being $957,595.62 and the total interest amount being $10,802.58 to be paid from 141-71100-722-01607, Regular Instructional Equipment.
Approval of request from Election Commission to establish the new Upperman Middle School as a voting precinct for the 2016 Presidential Preference Primary.
Building Projects Discussion & Approval of Payments/Purchase
New Monterey High School Project Update
Change Order
Change Order #014
Proposed Change Orders (PCOs)
PCO #93
PCO #99
PCO #101
Estimated PCO #102
Payments
GEOServices, LLC - Knoxville, Tennessee
redChair: architects - Knoxville, Tennessee for architectural services and reimbursable expenses
redChair: architects - Knoxville, Tennessee for Additional Design Services (AS009)related to Structural Remedial Repair
Rouse Construction Company - Farragut, Tennessee
New Upperman Middle School Project Update
Change Order
Change Order #15
Proposed Change Orders (PCOs)
Revised PCO #105
Payments
GEOServices, LLC - Knoxville, Tennessee
redChair: architects - Knoxville, Tennessee for architectural services and reimbursable expenses
R.G. Anderson Company, Inc. - Nashville, Tennessee
Additional Services Proposal AS-009
Upperman Middle School (UMS)Furnishings bid
Tennessee School Boards Association's Policy Monitoring recommendations to ensure policies are consistent with state and federal laws and regulations
Policy 1.803 - Tobacco Free Schools (present policy in compliance simply approving updated review date)
Policy 3.208 - Facilities Planning
Policy 4.400 - Instructional Materials
Policy 4.401 - Textbook Selection, Distribution and Care
Policy 4.700 - Testing Programs
Policy 4.802 - Student Equal Access (Limited Public Forum)
Policy 4.803 - Recognition of Religious Beliefs, Customs & Holidays
Policy 5.200 - Separation Practices for Tenured Teachers
Policy 5.201 - Separation Practices for Non-Tenured Teachers
Policy 6.200 - Attendance
Policy 6.312 - Use of Personal Communication Devices and Electronic Devices
Policy 6.317 - Student Disciplinary Hearing Authority
Policy 6.4001 - Student Surveys, Analyses, and Evaluations
Policy 6.600 - Student Records
Discussion/Presentations
Baxter Transition Committee Report
Adjournment
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