Public Meeting Agenda: May 7, 2015 at 5:00 PM - Putnam County May Board Meeting

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May 7, 2015 at 5:00 PM - Putnam County May Board Meeting Agenda

May 7, 2015 at 5:00 PM - Putnam County May Board Meeting
Meeting Called to Order
Approval of Agenda
Announcements
I Make A Difference Award
Recognize the 2015 Building Level and District Level Teachers of the Year
Recognize CTSO student accomplishments for State, Regional and National Competitions
Note: Regular July Board Meeting rescheduled for Thursday, June 25, 2015, @ 5:00 PM
Approval of Minutes
Minutes Regular April Board Meeting - April 2, 2015, @ 5:00 PM
Attachments:
Minutes Special Called Board Meeting - April 15, 2015 @ 12:00 Noon
Attachments:
Approval of Consent Agenda
Payments/Purchases
Approval of payment to HFR, Inc. - Brentwood, Tennessee for professional services as of March 31, 2015, rendered in connection with the Long Range Facility Plan in the amount of $1,080.00 to be paid from 141-72310-599-02008, Other Contracted Services to be transferred from Undesignated Fund Balance with a future Budget Amendment, as submitted.
Approval of payment to Tennessee Tech University - Cookeville, Tennessee for State of Tennessee reimbursement for Pre-K between October 1, 2014, and December 31, 2014, in the amount of $24,511.47 to be paid from 141-73400-399-01604, Other Contracted Service, as submitted.
Approval to purchase Surface Pro 3 tablets, TI 84 Plus Calculators, and Microsoft Office Software from Troxell in an amount not to exceed $92,000 from 142-71100-722-964, MSP Grant funds, in the implementation of the MSP Integrated Math grant, as submitted.
Approval to purchase Professional Development texts in an amount not to exceed $21,000 from IAT Interactive, LLC - Mount Kisco, New York to be paid from 142-71100-429-964, MSP Grant funds, in the implementation of the MSP Integrated Math Grant, as submitted.
Bids/Quotes/Sealed Bids
Approval of System-wide Bids
Air Filters
Copy Paper
Fire Alarm Inspection
Fire Suppression
Light Bulbs
Pest Control
Sprinkler Inspection & Testing
Transportation
Petroleum Products
Automotive Parts
Bus Tires
Approval of Walk-In Freezer bid for Northeast Elementary from Strategic Equipment - Knoxville, Tennessee in the total amount of $23,658.95 to be paid from grant funds in the amount of $22,500.00 with the remainder to be paid from Food Service fund, as submitted.
Approval to bid Dish Washing Machine for CHS to be paid from Food Service funds.
Budget Amendments/Line Item Transfers
Federal Budget Amendments - Fund 142
Federal Programs - Title III (301) to utilize funds more appropriately according to program needs
Federal Programs - Title I (101) to utilize funds more appropriately according to program needs
Special Education - Allocation was decreased for federal SE PreSchool
Grants - Establish MSP Integrated Math budget for 2015 - 2016
CSHP - School Climate (S3 Grant)
Federal Line Item Transfers - Fund 142
Federal Programs - Title II (201) in order to utilize funds more appropriately
Federal Programs - Consolidated Administration required for year end clean up
Special Education - To better expend federal Approach to Executive Functional Skills Grant funds
Curriculum - First to the Top Year 5 clean up
General Purpose School Line Item Transfers - Fund 141
Special Education - Spring Clean-up
Special Education - Spring Clean-up
Special Education - Spring Clean-up
Transportation - Year end budget balance
Special Education - To budget medical insurance
General Purpose School Budget Amendments - Fund 141
Grants - To budget receipt of donation from U-Trust
Approval of Out-of-County & Overnight Trip Report
Approval of Grant Report
Other
Approval of the Quarterly Reports for the quarter ending 03-31-15 for the following funds: 141 - General Purpose Schools; 142 - Federal Projects; 143 - Central Cafeteria; 146 - Extended School Program; and 177 - Capital Projects, as submitted.
Approval of a $20 stipend for Brenda Hughett, Extended Learning Program Coordinator, effective April 2015 through the remainder of the 2014-2015 school year for cell usage for the Extend Learning Program, per Policy 3.3001, Use of Cellular Phones, as submitted.
Approval of 25 hour/12 month rule for school system employees effective July 1, 2015, allowing employees who have worked 12 months and 25 hours per week in our system to be eligible for medical insurance, as submitted.
Approval to renew the Gov Deals contract for the 2015-2016 school year, as submitted.
Approval of a Blanket Adoption for the Math Textbook Adoption as recommended by the Math Textbook Committee.
Approval of the renewal of two-hundred and fifty (250) district licenses for Fast Forward Learning from Scientific Learning Company - Dallas, Texas in the amount of $56,000.00 to be paid from 142-72210-599-101, as submitted.
Approval to add Symetra Select Benefit as our GAP coverage to the Limited Plans with Concord Insurance, as submitted.
Approval of reimbursement for drug screen/background check and physical for bus drivers who have completed 90 days of employment effective July 1, 2015.
Approval of the Memorandum of Understanding for the 2015-2016 School Year developed by the Putnam County Collaborative Conferencing Committee, as submitted.
Approval of a request to dedicate and name the Jere Whitson Courtyard Garden, "Anderson Gardens" in honor of Dr. Teri Anderson's many years of service.
Approval to extend the current Janitorial Services Agreement between GCA Services Group and Putnam County Schools for the 2015 - 2016 school year, as submitted.
Approval to extend the current School Bus Advertising Program Agreement between District Solutions and Putnam County Schools for the 2015 - 2016 school year, as submitted.
Approval to extend the current Pest Control Agreement between Optimus Pest Solutions and Putnam County Schools for the 2015 - 2016 school year, as submitted.
Approval to extend the current Postage Meter Lease Agreement between Pitney Bowes Global Financial Services and Putnam County Schools for the 2015 - 2016 school year, as submitted.
Approval to extend the existing Beverage Provider Agreement between Coca-Cola Bottling Company Consolidated and Putnam County Schools for the 2015 - 2016 school year, as submitted.
Building Projects Discussion & Approval of Payments/Purchases
New Monterey High School Project Update
Change Order
CO #16
Proposed Change Orders
PCO #105
PCO #78
PCO #85
PCO #66
Payments
GEOServices, LLC - Knoxville, Tennessee for construction monitoring services
redChair: architects - Knoxville, Tennessee for architectural services and reimbursable expenses
Rouse Construction's Application Payment #18
New Upperman Middle School Project Update
Change Order
CO #017
Proposed Change Orders
PCO #110
PCO #111
PCO #112R (ASI17) Parts 1-3 for separate consideration
Part One (Select Option A or B)
Part One - Option A
Part One - Option B
Part Two
Part Three
PCO #114 - 1S
Payments
redChair: architects - Knoxville, Tennessee for architectural services and reimbursable expenses
redChair: architects - Knoxville, Tennessee for the Additional Design Services (AS009) for water pump building design
R.G. Anderson's Application Payment #20
Policies
Section 2, Fiscal Management, policies on first and final reading with no change to update review date only
Policy 2.100, Fiscal Management Goals
Policy 2.200, Annual Operating Budget
Policy 2.300, State and Federal Aid Eligibility Determination
Policy 2.401, Gifts and Bequests
Policy 2.402, Investment Earnings
Policy 2.403, Personal Property Sales
Policy 2.404, School Support Organizations
Policy 2.500, Deposit of Funds
Policy 2.600, Bonded Employees
Policy 2.700, Accounting System
Policy 2.702, Inventories
Policy 2.703, Audits
Policy 2,801, Petty Cash Accounts
Policy 2.802, Payroll Procedures
Policy 2.803, Salary Deductions
Policy 2.804, Expenses and Reimbursements
Policy 2.805, Purchasing
Policy 2.806, Bids and Quotations
Policy 2.807, Requisitions
Policy 2.809, Vendor Relations
Policy 2.900, Student Activity Funds Management
Section 2, Financial Management, policies being updated or revised on first and final reading
Policy 2.201, Line Item Transfer Authority
Policy 2.400, Revenues
Policy 2.701, Financial Reports and Records, on first and final reading
Policy 2.808, Purchase Orders and Contracts, on first and final reading
Policy 2.800, Expenditure of Funds, on first and final reading
Discussion/Presentations
Calendar Committee's Proposal
Early Learning Literacy Program Presentation
General Purpose School Budget (Fund 141) - Draft #1
Adjournment
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