November 3, 2016 at 5:00 PM - Putnam County Regular November Board Meeting

I. Meeting Called to Order

II. Approval of Agenda

III. Announcements

III.A. Note Tennessee School Boards Association's has selected Monterey High School for the 2016 School of the Year Award in the high school category with the award being presented at the TSBA Convention on November 6, 2016

III.B. Note American Education Week November 14 - 18, 2016

III.C. Note Tennessee School Boards Annual Leadership Conference and Convention from Friday, November 4 - Monday, November 7, 2016

III.D. Director's Reports

III.D.1. Monthly Personnel Update

III.D.2. Enrollment Update

III.D.3. 2015-2016 Individual Schools Gifts and Bequests List

III.D.4. 2016-2017 Individual School Budgets

IV. Approval of Minutes

IV.A. Minutes of the Regular October Board Meeting - Thursday, September 29, 2016, @ 5:00 PM

V. Approval of Consent Agenda

V.A. Payments/Purchases

V.A.1. Approval of the purchase of Naiku as the benchmark and classroom assessment platform for 2016-2017 for grades K-12 in the amount of $37,760.00 to be paid from 141-72130-322-02103, as submitted.

V.A.2. Approval of payment to Lewis, Thomason, King & Waldrop, P.C. - Knoxville, Tennessee for legal services in the amount of $39.00 to be paid from 141-72310-331, Legal Services, as submitted. (General Purpose Schools)

V.A.3. Approval of the purchase of a CNC Machine for the Engineering Project Lead the Way Program of Study at Cookeville High School to fulfill standards and course requirements in the quoted amount of $16,927.00 to be paid from 141-71100-790-02117, Other Equipment (General Purpose School fund), from Intellitek, sole supplier of this machine that meets standards required for the PLTW Program, as submitted.

V.A.4. Approval of payment to Tennessee Tech University - Cookeville, Tennessee for State of Tennessee reimbursement for Pre-K between July 1, 2016 and September 30, 2016, in the amount of $14,179.71 to be paid from 141-73400-399-01604, Other Contracted Service, as submitted.

V.B. Bids/Quotes/Sealed Bids/RFPs (none submitted)

V.C. Budget Amendments/Line Item Transfers

V.C.1. Federal Projects Budget Amendments - Fund 142

V.C.1.a. Federal Programs - Blending funds (111) to utilize funds more appropriately according to program needs

V.C.1.b. Federal Programs - Title I (101) to utilize funds more appropriately

V.C.1.c. Federal Programs - Consolidated Administration (011) to establish the 2016-2017 budget

V.C.1.d. Federal Programs - Blending Funds (School wide Pool) (111) for additional funds transferred from Title I

V.C.1.e. Federal Programs - Title I Revenue to apply 2015-16 Title I carryover to the 2016-2017 budget

V.C.1.f. Federal Programs - Title III (301) to apply 2015-16 carryover to the 2016-2017 budget

V.C.1.g. Federal Programs - Title II (201) to apply 2015-16 carryover to the 2016-2017 budget

V.C.1.h. Federal Programs - Title III Immigrant Grant (311) to apply carryover and new allocations

V.C.2. General Purpose School Budget Amendments - Fund 141

V.C.2.a. Special Education - To pay salary for COTA (certified occupational therapy assistant) to provide therapy for students with disabilities

V.C.2.b. Special Education - To allocate federal funds awarded to Putnam County for high cost services to students with disabilities

V.C.2.c. Finance - To budget for revenue received for Adult Education HiSET testing contract

V.C.3. General Purpose School Line Item Transfers - Fund 141

V.C.3.a. Special Education - Additional funds are needed to pay substitute teachers for Special Ed. Teachers who attend professional development

V.D. Approval of Out-of-County and Overnight Trip Report, as submitted.

V.E. Approval of Grant Report, as submitted.

V.F. Other

V.F.1. Approval of the Quarterly Reports for quarter ending 09/30/16 for the following funds, as submitted: 141 General Purpose Schools, 142 Federal Projects, 143 Central Cafeteria, and 146 Extended School Program.

V.F.2. Approval of the 2016 LEA Compliance Report indicating compliance with all state education laws and State Board of Education rules for submission to the Tennessee Department of Education

V.F.3. Approval of a request from Monterey High School to sanction as a club sport Fishing noting no supplement being given during the club sport three-year period.

V.F.4. Approval of the following transportation vehicles to be sold at silent minimum bid auction: 1976 Ford F-100 pick-up, 1994 GMC Yukon 4X4, 1995 Jeep Cherokee 4X4, and 2003 Ford F-350 Cab and frame (no body), as submitted.

V.F.5. Approval of a request from Prescott South Elementary School (PSES) to build an outdoor classroom to be paid from a Lowe's Grant awarded to PSES with no additional funding required, as submitted.

V.F.6. Approval of a request from Prescott South Middle School (PSMS) to sanction Archery as a club sport effective the 2016-2017 school year noting no supplement being given during the club sport three year period.

V.F.7. Approval of an ImPACT Testing Service Agreement between Putnam County School System and Satellite Med Urgent Care to provide a comprehensive treatment plan for athletes with potential for concussion incidents, as submitted.

V.F.8. Approval of a Disaster Evacuation Agreement between Putnam County School System and Bethesda Health Care & Rehabilitation Center 444 One Eleven Place Cookeville, Tennessee to provide for emergency transportation and temporary emergency shelter in the event of a disaster, as submitted.

V.F.9. Approval of a Disaster Evacuation Agreement between Putnam County School System and the Standing Stone Care & Rehabilitation Center 410 West Crawford Avenue Monterey, Tennessee to provide for emergency transportation in the event of a disaster, as submitted.

V.F.10. Approval of the Individual School Cellular Phone Usage List as required by Policy 3.3001, Use of Cellular Phones, as submitted.

V.F.11. Approval to extend for the fourth and final time the current affiliation agreement between Putnam County Board of Education and Volunteer State Community College - Gallatin, Tennessee for the 2016-2017 school year for the Physical Therapist Assistant program students, as submitted.

VI. Discussion/Presentation

VI.A. R.G. Anderson - Pay Application #30 for Upperman Middle School Project for FINAL release of remaining retainage

VI.B. Calendar Committee Update

VII. Adjournment