October 29, 2018 at 5:00 PM - Putnam County Regular November Board Meeting

I. Meeting Called to Order

II. Approval of Agenda

III. Announcements

III.A. Director's Reports

III.A.1. General Purpose School Cash Flow Analysis

III.A.2. Personnel Report

III.A.3. Additional Supplement Report

III.A.4. 2018-2019 Reports

III.A.4.a. Cell Phone Benefits for school employees to be paid from school funds

III.A.4.b. School Funds Budgets

III.A.4.c. Supplements 2018-2019 - Status Report as requested by Board 8/2/18

III.A.5. 2017-2018 Report

III.A.5.a. School Donations as received per school

IV. Approval of Minutes

IV.A. Minutes of the Regular October Board Meeting - Thursday, September 27, 2018, @ 5:00 PM

V. Approval of Consent Agenda

V.A. Payments/Purchases

V.A.1. Approval of the purchase of Read 180 Program including Read 180 Universal Stage C Small School Bundle for CHS, MHS, and UHS in the total amount of $34,455.60 to be paid from 141-71200-729-02110 and training, coaching and consultation in the total amount of $8,630.00 to be paid from 141-72220-524-02110, as submitted.

V.A.2. Approval of the purchase of fourteen (14) desktop computers from Apple, per quote in the amount of $14,686.00 to be paid from 142-71100-722-101 for Algood Elementary School, as submitted.

V.A.3. Approval of the purchase of one (1) Hitachi projector, from Troxell, per quote in the amount of $22,754.00 to be paid from 142-71100-722-101 for Prescott South Middle School, as submitted.

V.A.4. Approval of the purchase of one hundred and nineteen (119) Chromebooks and two (2) Chromebook charging charts from Troxell, per quote in the amount of $29,037.00 to be paid from 142-71100-722-101 for Upperman Middle School, as submitted.

V.A.5. Approval to purchase video security system equipment upgrades for Jere Whitson Elementary, Cookeville High School and Upperman High School in the amount not to exceed $58,994.00 from Central Technologies, Inc., on the Anderson County Tennessee technology contract #4622 to be paid from 141-72130-790-02144 ($44,317.30) and 141-72250-790, Other Equipment ($14,676.50), as submitted.

V.A.6. Approval of the payment to Instruction Partners - Nashville, Tennessee in the amount not to exceed $38,000 to be paid from 142, federal funds, for instructional support services in grades 5-12 for ELA and math content areas.

V.B. Bids/Quotes/Sealed Bids/RFPs

V.B.1. Approval of the CHS Boiler Replacement Project Bid from Cookeville Heating and Cooling in the total amount of $124,724.00, as submitted.

V.B.2. Approval of the Algood Middle School Air Conditioning Addition bid to Interstate Mechanical Inc. - Knoxville, Tennessee in the base bid plus Add Alternate #1 and #2 in the total amount of $165,154.00 to be paid from Putnam County Construction fund.

V.C. Budget Amendments/Line Item Transfers

V.C.1. General Purpose Schools Budget Amendments - Fund 141

V.C.1.a. To budget for additional Portfolio Review Stipends

V.C.1.b. To budget for Work Based Learning Grant

V.C.1.c. To budget for Competency Based Education Grant

V.C.1.d. To budget from Fund Balance to pay for Tech Trep Academy Invoice (Homeschool Connect)

V.C.1.e. Special Education - To Allocate federal funds awarded to PCSS for services to High Cost SWD to be budgeted and expended thru Special Education General Purpose funds

V.C.1.f. LEAPS - Establish budget for Lottery Education Afterschool Program grant

V.C.1.g. Finance - To move budget for Mixed Drink Tax Revenue from old account number to new account number per State chart of accounts

V.C.2. Federal Projects Budget Amendment - Fund 142

V.C.2.a. Special Education - To budget IDEA Part B funds awarded to PCSS for the 2018-19 school years

V.C.2.b. Special Education - To budget IDEA Preschool funds for SE students ages 3-5 years awarded to PCSS for the 2018-19 school years

V.C.2.c. Grants - Establish budget for 21st grant afterschool program

V.C.2.d. Special Education - To reallocate funds as needed and to allocate additional funds awarded for the IDEA Discretionary Grant: Increase Percent of Children Appropriately Identified as SWD for the 2018-19 school years

V.D. Approval of Out-of-County and Overnight Trip Report

V.E. Approval of Grant Report

V.F. Other

V.F.1. Approval of the request from Monterey High School (MHS) to name the MHS baseball field , Theresa "Momma Loop" Looper field after a long time successful baseball and school volunteer, Theresa Looper who passed away on September 18, 2018 after a battle with cancer.

V.F.2. Approval of the renewal of the agreement between Putnam County Board of Education and Nashville State Community College - Nashville, Tennessee effective September 26, 2018, and ending September 25, 2019, for the Occupational Therapist Assistant program students.

V.F.3. Approval to extend the current affiliation agreement between Putnam County Board of Education and Volunteer State Community College - Gallatin, Tennessee for the 2018-2019 school year for the Physical Therapist Assistant program students, as submitted.

V.F.4. Approval of the 2018 Putnam County School System LEA Compliance Report, as submitted.

V.F.5. Approval of the renewal of TurnItIn Feedback Studio in the amount of $36,675.00 to be paid from 141-72130-322-2103, as submitted.

V.F.6. Approval of the Quarterly Reports for quarter ending 9/30/18 for the following funds: 141 General Purpose Schools; 142 Federal Projects; 143 Central Cafeteria; and 146 Extended School Program, as submitted.

V.F.7. Approval to administer the Optional 2nd Grade End-of-Year State Assessment in English Language Arts and Mathematics.

V.F.8. Approval for Jere Whitson Elementary School (JWES) to apply for the Children's Defense Fund Freedom Schools Program in collaboration with Tennessee Technological University at no cost to Putnam County School System or JWES to inspire and empower students and families at JWES and PCSS to continue in their literacy development and civic engagement during the summer months, as submitted.

VI. Discussion/Presentation

VI.A. Discuss Uffelman School Property Lot #1 Bid

VI.B. Transportation Grant Opportunity

VI.C. 2017-2018 Accountability Data Presentation

VII. Adjournment