May 1, 2025 at 5:00 PM - Putnam County Board Meeting

I. Meeting Called to Order

II. Approval of Agenda

III. Announcements

III.A. I Make A Difference Award

III.B. Recognize CTE students representing Putnam County and Tennessee at the National CTSO competitions in May. 

III.C. Recognize the SCOPE student delegates who attended the 2025 SCOPE Conference

III.D. Director's Personnel Report

IV. Approval of Minutes

IV.A. Minutes of the Regular March Board Meeting - April 3, 2024, @ 5:00 PM

V. Public Comment

VI. Approval of Consent Agenda

VI.A. Payments/Purchases

VI.A.1. Approval of the purchase of (55) Asus Chromebooks and Chrome OS Management, item #CR1104CGA-YZ84 for Putnam County Schools from Danmark Technologies in the amount of $16,830.00 per Quote #3811 to be paid from 142-71100-722-101 for the following school:

• Northeast Elementary School (28) Chromebook/licensure $16,830.00

VI.A.2. Approval of the purchase of (6) Apple Mac Minis M4 Chip with 10 core CPU and 10 CORE GPU 16GB, 256GB SSD, item #MU9D3LL/A for Putnam County Schools from Apple Inc. in the amount of $2,994.00 per Proposal #2112076425 to be paid from 142-71100-722-101 for the following school:

• Northeast Elementary School (6) Apple Mac Minis M4 Chip with 10 core CPU and 10 CORE GPU 16GB, 256GB SSD $2,994.00

VI.A.3. Approval of the purchase of (6) Acer 27-inch IPS Monitors, item #SA272EBI from Electronic Express in the amount of $599.94 per Quote #912215 to be paid from 142-71100-722-101 for the following school:

• Northeast Elementary School (6) Acer 27-inch IPS Monitors $599.94

VI.A.4. Approval of the purchase of (40) Asus Chromebooks and Chrome OS licensure, item #CR100CKA-YZ142 for Putnam County Schools from Vivacity Tech PBC in the amount of $10,440.00 per Quote #QUO3011535 to be paid from 142-71100-722-101 for the following schools:

• Jere Whitson (37) Chromebooks/licensure $9,657.00
• Prescott South Elementary School (3) $783.00

VI.A.5. Approval of the purchase of (1) 86 inch Viewsonic Interactive Flat Panel with slim mobile trolley cart item #IFP-EW-86-05 for Putnam County Schools in the amount of $3,445.00 per Quote #428V2 from Danmark Technologies in the amount of $3,411.00 to be paid from 142-72210-790-101 $3,411.00 and WPA-401.007 Equipment $44.00 for the following school:

• White Plains Academy (1) Viewsonic Interactive 86-inch flat panel with slim trolley cart $3,411.00

VI.A.6. Approval of the purchase of replacement double-stack, convection ovens for Avery Trace Middle School kitchen at the lowest quote of $18,986.54 from Mobile Fixture. This amount includes installation and will be paid out of fund 143.

VI.B. Bids/Quotes/Sealed Bids/RFPs

VI.C. Budget Amendments/Line Item Transfers

VI.C.1. General Purpose School Budget Amendments - Fund 141

VI.C.1.a. Finance - To move budget for large maintenance projects from 76100 to 72620. (correction of VI.C.1.d. approved 3/6/2025 - wrong direction)

VI.C.1.b. SPED - To reallocate funds to better align with expenditures for SWD's in the 2024-25 school years.

VI.C.1.c. SPED - To reallocate funds to better align with actual expenditures and to purchase equipment for SWD's

VI.C.2. General Purpose School Line Item Transfers - Fund 141

VI.C.2.a. SPED - To reallocate fund to meet the needs of the SE Preschool program.

VI.C.2.b. CTE - To move monies to pay for key pick-up and drop-off exterior box for CTE vehicles.

VI.C.2.c. CTE - Move funds to pay for Career Exploration workbooks for five schools. Move funds to pay for Social Security benefits for two certified staff through remained of the 24/25 school year.

VI.C.2.d. CTE - To move monies to pay for CTE Supervisor travel to FFA State Convention, HOSA State Conference, and SkillsUSA State Leadership and Skills Conference.

VI.C.3. Food Service - Line Item Transfer Fund 143

VI.C.3.a. NUTRITION - Annual clean-up of line items

VI.D. Approval of Out-of-County and Overnight Trip Reports

VI.E. Approval of Grant Report

VI.F. Other

VI.F.1. Approval of a 3% CPI increase for ABM services at an annual cost of $109,378.56.

VI.F.2. Approval to pay Stone Service Corporation in the amount of $53,150.48 and SouthEast Bank (retainage) in the amount of $2,797.39 for pay application #1 related to the Northeast Elementary HVAC Upgrades project to be paid from the Putnam County Capital Project Fund.

VI.F.3. Approval to pay Stone Service Corporation in the amount of $43,492.70 for pay application #1 related to the Sycamore Elementary School HVAC Upgrades project to be paid from the Putnam County Capital Projects Fund.

VI.F.4. Approval to pay Stone Service Corporation in the amount of $5,449.43 for pay application #1 related to the Extended Learning Building HVAC Upgrades project to be paid from 141-76100-599-02528.

VI.F.5. Permission to award the contract for roof replacement at the Extended Services Building to the lowest and best bidder, AAR of North Carolina, in the amount of $88,800.00.

VI.F.6. Approval of the Quarterly Reports for quarter ending 3/31/25 for the following funds:

• 141 General Purpose Schools
• 142 Federal Projects
• 143 Central Cafeteria 
• 146 Extended School Program

VI.F.7. Approval for the purchase of software license for usage of GIVEBACKS at all Putnam County Schools for the amount of $13,000.00 for the first year.

VI.F.8. Approval of the 2025-2026 Elementary and Middle School Supply List as submitted.

VI.F.9. Approval to enter into an agreement with Richard C. Rinks & Associates, Inc. to create plans and bid documents to rehabilitate the canopies at Baxter Primary and Cornerstone Elementary Schools, for the amount of $12,500.00.

VI.F.10. Approval of the Statement of Work and purchase of 2700 Custom Powerskills Workbooks for Algood Middle School, Avery Trace Middle School, Prescott South Middle School, Upperman Middle School and Monterey High School from vendor Hates & Ladders - New York, NY, in the amount of $24,360.00 to be paid by ISM (Innovative School Models) grant funds.

VI.F.11. Approval to pay Mid State Construction Company in the amount of $3,500.00 for pay application #3 (Final Payment) related to the Cookeville High School - Student Entry Security Upgrades project to be paid from 141-72620-399-02529.

VI.F.12. Approval for a $20.00 monthly stipend for personal cell phone usage, per policy, 3.3001, use of cellular phones, for the new School Nutrition Cafeteria manager at Cookeville High School, Charlotte Conner.

The stipend will begin March 2025 and will go through June 2025.

VI.F.13. Approval of the renewal of the agreement between Putnam County Board of Education and Sidekick Therapy Partners, Knoxville, Tennessee for the 2025-2026 school year to provide speech/language services, to seek and obtain reimbursement from TennCare Managed Care Contractors to be paid from 141-71200-312.

VI.F.14. Approval of the attached research request for Amber Bucker Watts, a doctoral candidate at Tennessee Tech University.

VI.F.15. Approval of Change Order #001 to the Cookeville High School Security Entrance Upgrade contract with Mid-State Construction Company to decrease the contract in the amount of $10,700.00.

VI.F.16. Approval of the attached research request for Eseoghene Oderhohwo, a doctoral candidate at Tennessee Tech University.

VI.F.17. Approval of the renewal of the Student Teaching Affiliation Agreement between Freed-Hardeman University and the Putnam County School System effective August 1, 2025, to July 31, 2025.

VI.F.18. Approval to purchase from Professional Crisis Management (PCMA Inc.) 10269 NW 46th Street Sunrise, Florida 33351 for certification and recertification packets in the amount of $11,629.80 to be paid from 141-72220-524 (General Purpose Special Education funds).

VI.F.19. Approval to purchase from EPS Operations, LLC, Bethesda, MD for Spire (reading intervention workbooks for students with disabilities) in the amount of $13,072.90 to be paid from 141-71200-429-02110, as submitted.

VI.F.20. Approval to renew the annual subscription to Scinary K-12 Cybersecurity services, per quote #1510828 priced on the TIPS Contract #230105 from Howard Technology Solutions, in the amount of $20,700.00 to be paid from 141-71100-722-01607.

VI.F.21. Approval to purchase a projector, screen and installation services for the CHS Auditorium from Howard Technology Solutions, per quote #1510558 - priced on the TIPS Contract # 230105, in the amount of $34,035.00 to be paid from: CHS-SIF Account #141-E-71100-599-000-02011-037 ($20,302.69) and 141-71100-722-01607-Technology ($13,732.31).

VI.F.22. Approval to enter into an agreement with Civil Engineering & Surveying, LLC - Cookeville, TN, for the design of bid documents in the amount of $14,500.00 to be paid from 141-42620-399. (On 24-25 priority list) to repair the following parking lots:

• Baxter Primary School
• Avery Trace Middle School
• Cane Creek Elementary School
• Cornerstone Elementary School

VI.F.23. Approval to enter into an agreement with Civil Engineering & Surveying, LLC, Cookeville, TN for the design of bid documents to repair/renovate the track at Upperman High School in the amount of $20,000.00 to be paid from 141-72620-399. (on 25-26 priority list)

VI.F.24. Approval to renew the annual site license subscription for ClassLink SSO effective 6/1/25 to 5/31/26, per attached quote in the amount not to exceed $49,000.00 to be paid from 141-71100-722-01607, Technology.

VI.F.25. Approval of the renewal of the following bids for SY 2025-2026:

• Food/Non-Food Bid with US Foods
• Milk and Milk Products Bid with Mayfield Dairy
• Beverage Products Bid with PepsiCo
• Ice Cream Products Bid with Murfreesboro Pure Milk

VI.F.26. Approval to award the contract for HVAC replacement air filters to the lowest and best bidder PureMaxx Filtration Solutions of Knoxville, TN.

VII. Policy

VIII. Discussion/Presentation

VIII.A. Approval of the following names to be granted tenure effective August 4, 2025, who have met all requirements of the State of Tennessee:

• Laura Brown
• Olivia Tiebout
• Richard J. Hubbard
• Charles D. Cook
• Kelsey Beth Dale
• Alexandria Savage
• Mark Gregory Clark
• Timothy Kyle Coffman
• Jeremiah E. Craig
• Jon Adam Kefauver
• Kaitlyn Emily Legg
• Hailey Beth Cobble
• Jay Coutta
• Morgan Brittiany Burlison
• Christina D. Uribe
• Nichol Tucker
• Courtney Hughes Thornton
• Katie N. Carreto
• Brooke Lesha Nunn
• Cassandra Yvonne Palmer
• Adam Caine
• Taylor Ann Key
• Stacey Laurice Moss
• Wayne Evans Shanks
• Amber Michelle Huff
• Matthew Peter Brown
• Dennis M. Copeland
• Rebecca J. Durand
• Heather M. France
• Devon M. Hauck
• Alexa Danae Hitchcock
• Kristie Lynn Burgess
• Jennifer Dukes

VIII.B. Approval of the PCSS Novice Teachers of the Year selected by their building principals and leadership teams. The honorees are:

• Kelsey Talkington - AES
• Stephanie Jones - AMS 
• Alisha Turner - ATMS 
• Christi Leftwich - BPS
• Caitlin Dillon - Burks
• Reagan White-Bush - CCES
• Deanna Velarde - CES
• Rebekah Garber - CHS
• LeAnne Henry - CsES
• Audrey Strickland - JWES
• Parker Stout - MHS
• Erin Senz - NES
• Melinda Dunham - PSES 
• Morgan Oyster Terrell - PSMS
• Raegan Davis - PVES
• Emily Flatt - SES
• Cade Painter - UHS 
• Olivia Metcalfe - UMS
• Samantha Goad - WPA

VIII.C. Building Projects

VIII.C.1. Park View School Update

VIII.C.2. Avery Trace Middle School Softball Field Project

VIII.C.2.a. Avery Trace Middle School Softball Field Project Action Items

VIII.C.2.a.1. Approval to purchase a scoreboard from Electro-Mech, Wrightsville, GA for the softball field at Avery Trace Middle School in the amount of $7,713.00 to be paid from 141-72610-399.

VIII.C.3. Update from Energy Systems Group regarding the Putnam County School System Early Learning Academy 

VIII.C.3.a. Energy Systems Group - Putnam County School System Early Learning Academy Renovation Project Action Items

VIII.C.3.a.1. Approval to pay Energy Systems Group in the amount of $557,534.57 and First National Bank of Tennessee (retainage) in the amount of $29,243.92 for pay application #5 related to the Parkview Elementary School renovation project to be paid from the Putnam County Bond Issue.

VIII.D. Approval of the 141 General Purpose School Budget Draft #1 for the year ending 06/30/26, as submitted.

IX. Adjournment