September 4, 2025 at 5:00 PM - Putnam County Board Meeting

I. Meeting Called to Order

II. Approval of Agenda

III. Announcements

III.A. I Make A Difference

III.B. Ciara Oldham, National Impromptu Speaking Champion and state Extemporaneous Speaking winner 

III.C. Mary Katherine Detwiler has been awarded the 2025 TSBA Upper Cumberland Student Achievement Award.

III.D. Director's Personnel Report

IV. Approval of Minutes

IV.A. Minutes of the Regular August Board Meeting - August 7, 2025, @ 5:00 PM

V. Public Comment

VI. Approval of Consent Agenda

VI.A. Payments/Purchases

VI.A.1. Approval to pay Apple Financial Services in the amount of $418,237.50 for the 3rd year of 4 for the teacher laptop computer lease to be paid from 141-72250-330, Lease Expense.

VI.A.2. Approval to purchase an Avigilon video server and security cameras for the Extended Services Building, per quote #15443 from Pioneer Communications, Cookeville, TN, in the amount of $24,712.80, to be paid from 141-72310-599.

VI.A.3. Approval to purchase per the Sourcewell contract #063022-SES, replacement dish machine for the Early Learning Academy from TriMark Strategic Equipment, LLC. Total cost, which includes installation, is $73,2219.11 to be paid from the county bond.

VI.A.4. Approval for Putnam County School District purchase of: Ripple Effects from Destination Knowledge per BuyBoard Contract #748-24 and quote 20250814-08043640 in the amount of $24,950.00 per contract to be paid from 142-71100-399-401.

VI.A.5. Purchase of (10) Viewsonic Touch Screen Boards from Danmark Technologies in the amount of $10,895.00 IFP-EW-7550-E1 (wall-mounted) from Quote 4753 and IFP-7550-E4 (with cart) from Quote 4752 from account number 142-72210-790-101 for the following school(s): 

• Cornerstone El; Elementary School (6) Flat panels with carts $4,510.00

• Sycamore Elementary School (1) wall-mount Viewsonic Board $1,875.00

• Prescott South Elementary School (1) wall-mount Viewsonic Board $1,875.00

• Burks Elementary School (1) Viewsonic Board with cart $2,255.00

• Jere Whitson Elementary School (1) Viewsonic Board with cart $2,255.00

VI.A.6. Purchase of (87 ) ASUS Chromebooks CZ1104CM2A-YZ84 MEDIATEK KOMPANIO 11.6 8/64 GB from Danmark Technologies in the amount of $26,691.60 to be paid from account number 142-71100-790-101 for the following school(s):

• Algood Middle School (25) Chromebooks/licensure $7,670.00

• Prescott South Middle School (15) Chromebooks/licensure $4,602.00

• Prescott South Elementary School (11) Chromebooks/licensure $3,374.80

• Upperman Middle School (6) Chromebooks/licensure $1,840.80

• Parkview Elementary School (6) Chromebooks/licensure $1,840.80

• Burks Elementary School (24) Chromebooks/licensure $7,363.20

VI.A.7. Approval to pay A1 Abatement in the amount of $23,815.84 related to asbestos abatement services for the Early Learning Center renovation project to be paid from 141-72620-399, Other Contracted Services (General Purpose School Fund).

VI.B. Bids/Quotes/Sealed Bids/RFPs

VI.C. Budget Amendments/Line Item Transfers

VI.C.1. FINANCE - To budget for purchase of Old Walton R. Property next to MHS from Fund Balance

VI.C.2. LEAPS - Budget Amendment for Leaps Extended Program

VI.C.3. SPED - To budget remaining funds for the Transition to Work grant FY-26

VI.C.4. FINANCE - To reallocate budget based on actual employees compared to final draft of the budget

VI.D. Approval of Out-of-County and Overnight Trip Reports

VI.E. Approval of Grant Report

VI.F. Other

VI.F.1. Approval of a clinical practice EPP Partnership Agreement between Middle Tennessee State University and the Putnam County School System effective 8-1-25 to 7-31-26 with the option to request renewal for an additional three years.

VI.F.2. Approval of the Student Teacher Partnership Agreement between Carson Newman University and the Putnam County School System effective 7/1/25 to 6/30/26 with the option to request renewal for an additional 2 years.

VI.F.3. Approval of a cell phone stipend for Melanie Bussell for $20.00 per month for the 25-26 school year to be paid from 141 E 72130 199.

VI.F.4. Approval of the Student Teacher Partnership Agreement between the Western Governors University and the Putnam County School System effective 9/1/25-8/31/26.

VI.F.5. Approval of the Clinical Affiliation Agreement between Roane State Community College and the Putnam County School System effective August 1, 2025, through July 31, 2026, leaving a remaining two years with the option to renew.

VI.F.6. Approval of the Memorandum of Understanding (MOU) between Centerstone and Putnam County School System (PSS) for the 2025-2026 school year for school-based mental health services.

VI.F.7. Approval of the Memorandum of Understanding (MOU) between OMNI Family of Services Tennessee, Inc. and Putnam County School System (PCSS) for the 2025-2026 school year for school-based mental health services.

VI.F.8. Approval to add the Band Director supplement at Monterey Middle School in the base amount of $3,530.00. Note: This supplement was inadvertently omitted from the activity supplement list for the FY26 school year, approved by the Board at the June 26, 2025 meeting.

VI.F.9. Approval of the renewal of the agreement between Putnam County Board of Education and Anna Smith, Cookeville, Tennessee 38501 for the 2025-26 school year for applied behavior analysis services to students, complete functional behavioral assessment and assist the school team in the implementation of the plan to be paid from 141-72220-399.

VI.F.10. Approval of the renewal of the agreement between Putnam County Board of Education and Dialogue Speech Therapy, Cookeville, Tennessee 38501 for the 2025-26 school year for student speech testing, evaluations, provide speech-language services to be paid from 141-71200-312.

VI.F.11. Approval to renew all Putnam County Schools Library Software Subscriptions for the 2025-2026 school year with COMPanion, Salt Lake City, Utah in the amount of $33,600.00 to be paid from 141-71100-399-02117.

VI.F.12. Approval for data sharing agreement to support participation in the Lead in Literacy Network with TNTP, TTU, and SCORE.

VI.F.13. Approval to pay Stone Service Corporation in the amount of $54,326.34 and SouthEast Bank (retainage) in the amount of $2,859.28 for pay application #5 related to the Northeast Elementary HVAC Upgrades project to be paid from the Putnam County Capital Project Fund.

VI.F.14. Approval to enter into a twelve-month agreement with Edpuzzle, San Francisco, California, for online educational resources for the 2025-2026 school year for $2,500.00 to be paid from VITAL: 141-71100-399-01501.

VI.F.15. Approval to pay Stone Service Corporation in the amount of $20,702.79 for pay application #6 related to the Sycamore Elementary School HVAC Upgrades project to be paid from the Putnam County Capital Projects Fund.

VI.F.16. Approval to enter into a contract with Cookeville Heating and Cooling Services, Cookeville, TN to replace a 20-ton rooftop unit on the Prescott South Elementary's gym in the amount of $54,900.00 to be paid from 141-72620-399. This quote is based on TIPS contract #25010501.

VI.F.17. Approval of Cookeville High School to use $14,748.49 to purchase security cameras for the Cookeville High School sports facility from Central Technologies, Inc, to be paid from Athletic Trainer funds.

VI.F.18. Approval of the agreement between Putnam County Board of Education and Generations Mental Health Center, Cookeville, Tennessee 38501 for the 2025-2026 school year to provide psychological evaluations on students to be paid from 141-72220-312.

VI.F.19. Approval for Sycamore Elementary to partner with Sycamore Church of Christ for release time according to TN Code Annotated 49-2-130 (2024).

VI.F.20. Approval to enter into a Data Share Agreement with the Governor's Early Literacy Foundation and its "ParentPowered" family resource.

VI.F.21. Approval of the Quarterly Reports for the quarter ending 6/30/25 for the following funds:

• 141 General Purpose Schools
• 142 Federal Projects 
• 143 Central Cafeteria 
• 146 Extended School Program

VI.F.22. Approval to pay AAR of North Carolina in the amount of $16,534.38 for pay application #3 related to the Extended Service Building Roof Replacement project to be paid from 141-76100-599-02528. Note: this is the final invoice and payment includes the release of 100% of retainage.

VI.F.23. Approval of Change Order #1 to the AAR of North Carolina, Inc. contract for the roof replacement at the Extended Services building due to unused contingency allowances. 

VI.F.24. Approval of a payment to Moore, Rader, Fitzpatrick and York, P.C. - Cookeville, Tennessee for legal services through August 19, 2025 in the amount of $18,672.93 to be paid from 141-72310-331, Legal Services. (General Purpose Schools)

VI.F.25. Approval for the School Nutrition Program to continue participation in the USDA's Child and Adult Care Food Program (CACFP), At-Risk Afterschool Meals for school year 2025-2026.

VI.F.26. Approval for a $20.00 monthly stipend for personal cell phone usage, per policy, 3.3001, use of cellular phones for the Interim School Nutrition Cafeteria manager at Algood Elementary School, May Ford.

VI.F.27. Approval to add a middle school band director supplement at Burks and a high school band director supplement at MHS. Note: These supplements were inadvertently omitted from the activity supplement list for the FY26 school year, as approved by the Board at the June 2, 2025, meeting.

VI.F.28. Approval to enter into a contract with TK Elevator Corporation, Atlanta, GA for the annual maintenance as detailed in attached proposal in the amount of $30,048.00 to be paid for from 141-72620-399. This quote is based on Sourcewell Maintenance agreement #052224.

VI.F.29. Approval to enter into a contract with D&H Electronic Systems, Inc., Lebanon, TN, to replace the fire alarm panel at Jere Whitson Elementary in the amount of $12,880.00 to be paid for from 141-72620-399.

VI.F.30. Approval for Upland Design Group to submit an application for the new Park View Elementary School for the TSBA School of the Year award in the new elementary school category.

VII. Policy

VIII. Discussion/Presentation

VIII.A. Building Projects

VIII.A.1. Avery Trace Middle School Softball Field

VIII.A.2. Update from Energy Systems Group regarding the Putnam County School System Early Learning Academy 

VIII.A.2.a. Energy Systems Group - Putnam County School System Early Learning Academy Renovation Project Action Items

VIII.A.2.a.1. Approval to pay Energy Systems Group in the amount of $261,258.83 and First National Bank of Tennessee (retainage) in the amount of $13,750.47 for pay application #9 related to the Parkview Elementary School renovation project to be paid from the Putnam County Bond Issue.

VIII.A.2.a.2. Approval of change order #2 with Energy Systems Group in the amount of $280,879.00 with a change in the new substantial completion date to April 30, 2026.

VIII.B. Cookeville High School Independence House Update

IX. Adjournment