Public Meeting Agenda: June 19, 2017 at 6:30 PM - GMSD Board Meeting

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June 19, 2017 at 6:30 PM - GMSD Board Meeting Agenda

June 19, 2017 at 6:30 PM - GMSD Board Meeting
Call to Order
Moment of Silence
Pledge of Allegiance
Approval of Agenda
Rationale: 

Amendment:

-To add item 10.H Miscellaneous Budget Amendment #1 FY 17-18

Recommended Motion(s):  I move to approve the agenda as amended, passed with a motion by Board Member #1 and a second by Board Member #2.
Recognition and Awards
Approval of the Minutes
Rationale: 

Approval of the minutes from,

5.15.17 Board Business Meeting

5.31.17 Special called Board Meeting

Recommended Motion(s):  I move to approve the minutes from 5.15.17 Board Meeting and 5.31.17 Special called Board Meeting, passed with a motion by Board Member #1 and a second by Board Member #2.
REPORTS
TLN Update (Tennessee Legislature)
Chairman's Report
Superintendent's Report
Citizens to be heard
CONSENT AGENDA
Recommended Motion(s):  I move to approve all the items in the Consent Agenda, passed with a motion by Board Member #1 and a second by Board Member #2.
Annual Review/Revision of Policies - Second Reading
Rationale: 

Fiscal Management Policy:

Revision of the following policy requested;

FM 2.400 Revenues, Gifts and Bequests

Instructional Program Policy:

The following policies have been reviewed and no revisions are requested at this time:

IP 4.200 Curriculum Development

IP 4.203 Advanced College Placement

IP 4.203.1 Honors Advanced Placement, Dual Enrollment, and Dual Credit Courses

IP 4.204 Summer School

IP 4.206 Special Programs

IP 4.207 Limited English Proficiency, Language Minority Students

IP 4.400 Instructional Materials

IP 4.401 Textbooks

The following policies have been reviewed and revisions are requested:

IP 4.2013 Family Life Curriculum

IP 4.600 Grading

IP 4.700 Testing Programs

 

 

New Policy SP 6.601 Student Records Annual Notification of Rights - First Reading
Revised Policy SP 6.411 Student Wellness - First Reading
Rationale: 

Per State recommendation,

Student Wellness Policy SS 3.501 is being replaced by SP 6.411

*Amended after Discussion during Work Session, per Board Recommendation.

- uploaded with amendment in e-meeting to vote during business meeting.

MOU between TDOE and GMSD for Coordinated School Health LEA Grant
Recommended Motion(s):  To move to approve the Memorandum of Understanding between the Tennessee Department of Education and the Germantown Municipal School District FY 2017-2018 for the LEA Grant of $90,000 for the purpose of developing and maintaining the Coordinated School Health initiative in GMSD, passed with a motion by Board Member #1 and a second by Board Member #2.
BOARD ACTION ITEMS
Revision of Policy SS 3.6001 Fringe Benefits - First Reading
Rationale: 

The Board will discuss and make a decision.

The Board decided to take to table the Plan B in the policy for first reading

Recommended Motion(s):  I move to approve the Revision of Policy SS 3.6001 Fringe Benefits per option Plan B after First Reading, passed with a motion by Board Member #1 and a second by Board Member #2.
Revision of Fiscal Management Policies after one reading, request to waive second reading
Rationale: 

Revision of the following policies after one reading*

*requested to waive the second reading to accommodate purchasing operations in the new fiscal year after July 1, 2017 since tentatively the next board meeting is scheduled for August 21, 2017.

-FM 2.805 Purchasing

-FM 2.806 Bids and Quotations

-FM 2.808 Purchase Orders and Contracts

Recommended Motion(s):  I move to waive the second reading and adopt the Revision of Policies FM 2.805 Purchasing, FM 2.806 Bids and Quotations and FM 2.808 Purchase Orders and Contracts, after one reading, passed with a motion by Board Member #1 and a second by Board Member #2.
Aramark Contract Renewal/ Amendment for 2017-18
Recommended Motion(s):  I move to approve the amendment to Aramark Contract renewal for 2017-18, passed with a motion by Board Member #1 and a second by Board Member #2.
Revised GMSD General Fund Budget 2017-18
Rationale: 

The revisions are highlighted in yellow and are as follows:

 

pp. 3 and 25 – New SPED assistant position added – grant funded

 

p. 9 – Projected tuition updated based upon information from Student Services

 

p. 12 – New SPED grant revenue added from TNDOE

 

p. 28 – District office rent increased by 2%

 

p. 30 – Additional software costs added for complete conversion of APECs data to Skyward back to July 1, 2014

 

p. 37 – Architect fees revised to balance above changes

 

pp. 39 and 44 – New TNDOE allocation for SPED preschool discretionary program

 

p. 46 – County Commission allocation for building improvements has been reduced

 

Recommended Motion(s):  I move to approve the revised GMSD General Fund Budget 2017-18, passed with a motion by Board Member #1 and a second by Board Member #2.
GMSD FY 2017-18 Federal, Capital, Cafeteria, Health Insurance and OPEB Budgets - Second Reading
Recommended Motion(s):  I move to approve the GMSD FY 2017-18 Federal, Capital, Cafeteria, Health Insurance and OPEB Budgets after Second Reading, passed with a motion by Board Member #1 and a second by Board Member #2.
Central Office Lease Agreement
Recommended Motion(s):  I move to approve our central office lease from July 1, 2017 to June 30, 2018 with Cannon, Austin, and Cannon in the amount of $155,448.00, passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
Central Office Construction
Recommended Motion(s):  I move to approve A2H, Inc. to begin the design of a new central office space on the Broer-Schaeffer property, passed with a motion by Board Member #1 and a second by Board Member #2.
Miscellaneous Budget Amendment #1 FY 17-18
Recommended Motion(s):  I move to approve the Miscellaneous Budget Amendment FY 17-18 # 1, passed with a motion by Board Member #1 and a second by Board Member #2.
New Business
Announcements
Adjournment
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