Public Meeting Agenda: April 16, 2018 at 6:30 PM - GMSD Board Meeting

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April 16, 2018 at 6:30 PM - GMSD Board Meeting Agenda

April 16, 2018 at 6:30 PM - GMSD Board Meeting
Call to Order
Speaker(s):  Chairman
Agenda Item Type:  Procedural Item
Moment of Silence
Speaker(s):  Chairman
Agenda Item Type:  Procedural Item
Pledge of Allegiance
Agenda Item Type:  Procedural Item
Approval of Agenda
Speaker(s):  Chairman
Agenda Item Type:  Action Item
Rationale: 

Amendments:

1. Add Board Action item 9.H Approval of Special Course Application 2018-19 GMSD Humanities

Recommended Motion(s):  I move to approve the agenda as amended, Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to approve the agenda as amended, Passed with a motion by Ms. Lisa Parker and a second by Mrs. Suzanne Jones.
  • Mrs. Amy Eoff: Yea
  • Mrs. Linda Fisher: Yea
  • Mrs. Suzanne Jones: Yea
  • Mrs. Betsy Landers: Yea
  • Ms. Lisa Parker: Yea
No Action(s) have been added to this Agenda Item.
Recognition and Awards
Speaker(s):  Chairman
Agenda Item Type:  Information Item
Rationale: 
  • Tenure Celebration
  • Students Recognition

The Chairman announced a brief break in the session, from 7:02 pm to 7:13 pm to facilitate Tenure Celebration Reception and taking pictures of the Students who were recognized.

REPORTS
Speaker(s):  Chairman
Agenda Item Type:  Information Item
TLN Update (Tennessee Legislature)
Speaker(s):  Suzanne Jones
Agenda Item Type:  Information Item
Chairman's Report
Speaker(s):  Betsy Landers
Agenda Item Type:  Information Item
Financial Report
Speaker(s):  Kevin Jones
Agenda Item Type:  Information Item
Attachments:
Superintendent's Report
Speaker(s):  Jason Manuel
Agenda Item Type:  Information Item
Citizens to be heard
Speaker(s):  Chairman
Agenda Item Type:  Procedural Item
CONSENT AGENDA
Speaker(s):  Chairman
Agenda Item Type:  Consent Agenda
Recommended Motion(s):  I move to approve all the items in the Consent Agenda, Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to approve all the items in the Consent Agenda, Passed with a motion by Mrs. Linda Fisher and a second by Mrs. Amy Eoff.
  • Mrs. Amy Eoff: Yea
  • Mrs. Linda Fisher: Yea
  • Mrs. Suzanne Jones: Yea
  • Mrs. Betsy Landers: Yea
  • Ms. Lisa Parker: Yea
No Action(s) have been added to this Agenda Item.
Approval of the Minutes
Speaker(s):  Chairman
Agenda Item Type:  Consent Item
Rationale:  Minutes from 3.19.18 Board Meeting
Annual Review/ Revision of Policies after Second reading
Speaker(s):  Cabinet
Agenda Item Type:  Consent Item
Rationale: 

Academic Advancement

The following policies have been reviewed and require NO revisions at this time:

IP 4.300 Extracurricular Activities

IP 4.301 Interscholastic Athletics

IP 4.302 Field Trips, Excursions, Competitions

IP 4.406 Use of the Internet

IP 4.407 School and System Websites

IP 4.600 Grading (We will be revising at an upcoming meeting to include attendance for exam exemption.)

IP 4.602 Honor Roll, Awards & Class Ranking

IP 4.700 Testing Programs

 

The following policies have revisions and will be presented for board approval after first reading

IP 4.206 Special Programs (Attached)

IP 4.603 Promotion and Retention (Attached)

IP 4.605 Graduation Requirements (Attached)

IP 4.605.1 High School Diplomas (Wish to delete and merge with IP 4.605) (Not attached – combined with IP 4.605)

IP 4.606 Graduation Activities (Attached)

Department of Exceptional Children

attached policy IP 4.613 Programs for students with disabilities– changes and final version for review.

Reason for changes – sections redundant to other policies and give further descriptors to Homebound Instruction.

Human Resources

March HR Policy Review:

No changes recommended at this time

(Please see HR Policy 5.116; Line 17-spacing error)

Annual Policy Review/ Revision after First Reading
Speaker(s):  Cabinet
Agenda Item Type:  Consent Item
Rationale: 

Academic Advancement

The following policies have been reviewed and NO Changes recommended;

 

IP 4.209             Alternative Credit Options

IP 4.210             Credit Recovery

IP 4.211             Work-Based Learning Program

IP 4.502             Parental and Family Involvement

IP 4.604             Credit for Prior Courses

IP 4.608             Awarding of Credits

IP 4.606             Graduation Activities

IP 4.804             Religious Content of Courses

 

 

Human Resources

The following policy has been reviewed and NO Changes recommended;

HR 5.602           Staff Time Schedules

 

 

Operations

Policy SS 3.202             Emergency Preparedness Plan is recommended for revision - First reading

The following policies have been reviewed and NO Changes recommended;

SS 3.400             Student Transportation Management

SS 3.401             Scheduling and Routing

SS 3.600             Insurance Management

SS 3.201             Safety

SS 3.2022          District ERP

SS 3.205             Security

Tenure recommendation Spring 2018
Speaker(s):  Dan Haddow
Agenda Item Type:  Consent Item
BOARD ACTION ITEMS
Speaker(s):  Chairman
Agenda Item Type:  Action Item
Transportation RFP Award
Speaker(s):  Josh Cathey
Agenda Item Type:  Action Item
Recommended Motion(s):  I move to approve the awarding of RFP #FY180020 to Durham School Services for bid alternate #2, for a 3 year contract beginning August 1, 2018 continuing through July 31, 2021, Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to approve the awarding of RFP #FY180020 to Durham School Services for bid alternate #2, for a 3 year contract beginning August 1, 2018 continuing through July 31, 2021, Passed with a motion by Ms. Lisa Parker and a second by Mrs. Suzanne Jones.
  • Mrs. Amy Eoff: Yea
  • Mrs. Linda Fisher: Yea
  • Mrs. Suzanne Jones: Yea
  • Mrs. Betsy Landers: Yea
  • Ms. Lisa Parker: Yea
No Action(s) have been added to this Agenda Item.
Maintenance Contract Extension
Speaker(s):  Josh Cathey
Agenda Item Type:  Action Item
Recommended Motion(s):  I move to approve a one year contract extension with GCA Maintenance in the amount of $455,349.30 beginning July 1, 2018 continuing through June 30, 2019, Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to approve a one year contract extension with GCA Maintenance in the amount of $455,349.30 beginning July 1, 2018 continuing through June 30, 2019, Passed with a motion by Mrs. Suzanne Jones and a second by Ms. Lisa Parker.
  • Mrs. Amy Eoff: Yea
  • Mrs. Linda Fisher: Yea
  • Mrs. Suzanne Jones: Yea
  • Mrs. Betsy Landers: Yea
  • Ms. Lisa Parker: Yea
No Action(s) have been added to this Agenda Item.
Attachments:
Bid Award for Houston High School Painting
Speaker(s):  Josh Cathey
Agenda Item Type:  Action Item
Recommended Motion(s):  I move to approve the awarding of bid #GMSD2018-005 for Houston High School Contract Painting in the amount of $706,178 to Savage Brothers, Inc., Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to approve the awarding of bid #GMSD2018-005 for Houston High School Contract Painting in the amount of $706,178 to Savage Brothers, Inc., Passed with a motion by Mrs. Linda Fisher and a second by Mrs. Amy Eoff.
  • Mrs. Amy Eoff: Yea
  • Mrs. Linda Fisher: Yea
  • Mrs. Suzanne Jones: Yea
  • Mrs. Betsy Landers: Yea
  • Ms. Lisa Parker: Yea
No Action(s) have been added to this Agenda Item.
Attachments:
Bid Award for Farmington Ceiling Tile/Grid Replacement
Speaker(s):  Josh Cathey
Agenda Item Type:  Action Item
Recommended Motion(s):  I move to approve the awarding of bid #GMSD2018-006 for Farmington Elementary Ceiling Tile/Grid Replacement, including the bid alternate for LED Lighting Replacement, in the amount of $501,345, to A&B Construction Company, Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to approve the awarding of bid #GMSD2018-006 for Farmington Elementary Ceiling Tile/Grid Replacement, including the bid alternate for LED Lighting Replacement, in the amount of $501,345, to A&B Construction Company, Passed with a motion by Ms. Lisa Parker and a second by Mrs. Amy Eoff.
  • Mrs. Amy Eoff: Yea
  • Mrs. Linda Fisher: Yea
  • Mrs. Suzanne Jones: Yea
  • Mrs. Betsy Landers: Yea
  • Ms. Lisa Parker: Yea
No Action(s) have been added to this Agenda Item.
Attachments:
Custodial Contract Extension
Speaker(s):  Josh Cathey
Agenda Item Type:  Action Item
Recommended Motion(s):  I move to approve a one year contract extension with American Facility Services in the amount of $660,000 beginning June 1, 2018 continuing through May 31, 2019, Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to approve a one year contract extension with American Facility Services in the amount of $660,000 beginning June 1, 2018 continuing through May 31, 2019, Passed with a motion by Mrs. Linda Fisher and a second by Ms. Lisa Parker.
  • Mrs. Amy Eoff: Yea
  • Mrs. Linda Fisher: Yea
  • Mrs. Suzanne Jones: Yea
  • Mrs. Betsy Landers: Yea
  • Ms. Lisa Parker: Yea
No Action(s) have been added to this Agenda Item.
Attachments:
Contract Approval for Forest Hill Irene Road Improvements Project
Speaker(s):  Josh Cathey
Agenda Item Type:  Action Item
Recommended Motion(s):  I move to approve the contract for sale and purchase of real estate and easements for the Forest Hill Irene Road Improvements Project, Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to approve the contract for sale and purchase of real estate and easements for the Forest Hill Irene Road Improvements Project, Passed with a motion by Mrs. Amy Eoff and a second by Mrs. Suzanne Jones.
  • Mrs. Amy Eoff: Yea
  • Mrs. Linda Fisher: Yea
  • Mrs. Suzanne Jones: Yea
  • Mrs. Betsy Landers: Yea
  • Ms. Lisa Parker: Yea
No Action(s) have been added to this Agenda Item.
First reading GMSD FY 2018-19 General Fund Budget
Speaker(s):  Kevin Jones
Agenda Item Type:  Action Item
Recommended Motion(s):  I move to approve the GMSD FY 2018-2019 General Fund Budget after first reading, Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to approve the GMSD FY 2018-2019 General Fund Budget after first reading, Passed with a motion by Ms. Lisa Parker and a second by Mrs. Linda Fisher.
  • Mrs. Amy Eoff: Yea
  • Mrs. Linda Fisher: Yea
  • Mrs. Suzanne Jones: Yea
  • Mrs. Betsy Landers: Yea
  • Ms. Lisa Parker: Yea
No Action(s) have been added to this Agenda Item.
Attachments:
Approval of Special Course Application GMSD Humanities 2018-19
Speaker(s):  Meredith Park
Agenda Item Type:  Action Item
Recommended Motion(s):  I move to approve the Special Course Application GMSD Humanities 2018-19, Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
I move to approve the Special Course Application GMSD Humanities 2018-19, Passed with a motion by Mrs. Linda Fisher and a second by Ms. Lisa Parker.
  • Mrs. Amy Eoff: Yea
  • Mrs. Linda Fisher: Yea
  • Mrs. Suzanne Jones: Yea
  • Mrs. Betsy Landers: Yea
  • Ms. Lisa Parker: Yea
No Action(s) have been added to this Agenda Item.
Attachments:
Announcements
Speaker(s):  Chairman
Agenda Item Type:  Information Item
Rationale: 

Upcoming events:

  • May 1 - Ground breaking ceremony for New School - 4:00 pm
  • May 7 - Next Board Work Session and Board Meeting
  • May 17 - HHS Graduation at Bellevue Baptist Church
  • May 22 - Leadership Germantown ribbon cutting for Greenhouse at HHS - 5:30 pm
  • Registration for New Students begins today
  • Registration for Current Students begins June 4 

Check out the GMSD website for more information

Adjournment
Speaker(s):  Chairman
Agenda Item Type:  Procedural Item
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