Public Meeting Agenda: April 27, 2017 at 6:00 PM - Board Meeting

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April 27, 2017 at 6:00 PM - Board Meeting Agenda

April 27, 2017 at 6:00 PM - Board Meeting
1. CALL TO ORDER
1.1. Welcome
1.2. Roll Call
1.3. Pledge of Allegiance
1.4. Moment of Silence
1.5. Reminder of Mission
Rationale:  We will provide the educational instruction, tools, and environment for every child to succeed in L.I.F.E., as Life-long learners, Independent thinkers, Fearless innovators and Exemplary citizens.
1.6. Planning Horizons
1.6.1. Budgets: April (taking place now)
1.6.2. Start of 17-18 School Year: Aug. (t-minus approx. 3 months)
2. ADOPT AGENDA
3. RECOGNITION AND ANNOUNCEMENTS
3.1. The Good News about Maury County Public Schools
Speaker(s):  Mr. Jim Pennings
Rationale: 

This is a new section of the monthly Board meeting; a quick tidbit highlighting the great things going on in Maury County Public Schools.

This month: Spring Hill High School Baseball program.  A couple of awesome highlights:

1. Ranked #1 in TN Class AA

2. Ranked #3 in the Nation by USA Today

3. Currently 28-1 (11-1 District 12AA)

4. Dating back to last season: 45 consecutive wins up until last night, April 26th

5. Out scored opponents over 269-53 so far this season

Congratulations to Coach Paul Lamm, the assistant coaches, supportive parents, SHHS, and all the SHHS Rowdy Boys!

3.2. Mt. Pleasant Destination Imagination Presentation
Speaker(s):  Kevin Eady
Rationale:  The Mt. Pleasant Destination Imagination program, with three teams (1 middle school and 2 high school) have successfully made it to to Global competition round in Knoxville, TN the week of May 22nd.  The middle school team proudly presents their 8-minute "skit" which has landed them a first place State championship. 
3.3. Valedictorians, Salutatorians, Boys and Girls State Delegates and Governor's School
3.4. Attendance Department Awards
Speaker(s):  Dr. Ron Woodard
Rationale: 

Attendance Clerk of the Year - Brenda Church, CHS

Rookie of the Year - Melissa Stanley, RES

Mary Carter Service Award - Sheri Lovan, MES and Dana Rummage MPMS

3.5. Healthier TN Week
Speaker(s):  Laurie Stanton
Attachments:
4. MAURY COUNTY EDUCATION ASSOCIATION
5. PUBLIC DELEGATIONS
6. Attorney-Client Conference
7. STAFF REPORTING
7.1. Dr. Marczak; ERDI Presentation
Attachments:
8. CONSENT ITEMS
8.1. March 23, 2017 Regular Board Minutes
Attachments:
8.2. April 13, 2017 Special Called Meeting Minutes
Attachments:
8.3. Trips
Rationale: 

Whitthorne Middle School Band - Pigeon Forge, TN - May 5-6, 2017

Spring Hill High School FCCLA & USA Members- Kentucky Kingdom - May 13, 2017

Spring Hill High School Interact Club & National Honor Society - May 20, 2017

Culleoka Unit School High School Cheerleaders - Cookeville, TN - June 20-23, 2017

Culleoka Unit School Jr. Beta Club - Orlando, FL - June 24-30, 2017

 

8.4. Use of Facilities
Rationale: 

Use of Facilities:

1. Request to approve Baker PTO to use Baker Elementary School on May 12, 2017 from 7:30 am until 1:00 pm for a Bulldog Run with all use of facilities fees to be waived.

2. Request to approve Camp Invention to use Baker Elementary School on June 12-16, 2017 from 7:30 am until 3:30 pm for a Camp Invention for students and teachers of MCPS with all use of facilities fees to be waived.

3. Request to approve Santa Fe United Methodist Charge to use Santa Fe Unit School grounds, parking, concession, bathroom and surround areas on September 24, 2017  from 1:00 pm until 10:00 pm for the annual community walk/run event - Santa Fe D.A.S.H. with all use of facilities fees to be waived.

4. Request to approve The Bridge to use Central High School auditorium, a few classrooms and the cafeteria February 4, 2018 through January 1, 2023 from 6:00 am until 2:00 pm for church services with all use of facilities fees to be applied.

9. COMMITTEE REPORTS
9.1. Zoning & Facilities
9.1.1. City and Board of Education MOU
Rationale: 

Approval of MOU from City of Columbia with additional language of “Right of First Refusal” added to the MOU.

Attachments:
9.1.2. Plumbing Repairs
Rationale: 
  1. Approval of Plumbing Repairs at McDowell and Brown Elementary Schools followed:

 

Amount:          $19,897.00 -  Plumbing Repairs at JBES

                        $  9,999.00 – Allowance for Asbestos Abatement at JBES

                        $10,000.00 – Allowance for Floor Repair at JBES

                        18,465.00 – Plumbing Repairs at MES

                      $59,451.00 – GRAND TOTAL

Fund:               177 Capital Outlay School Improvements funds

 

Attachments:
9.1.3. Report on Study to Combine Baker and McDowell Elementary Schools
Rationale: 

Approval of to proceed with getting a cost estimate on replacing McDowell with a 500-student school and remodel Baker

 

 

9.1.4. Proposed Addition to SHHS
Rationale: 

Approval the following budget be set and requested as a part of the 2017-2018 Capital Outlay Request for an addition at Spring Hill High School: 

 

Design fees:                  $   579,300

Construction Cost:         $7,230,000

Additional Parking:         $  200,000

FF&E (5%):                   $  361,500

Contingency (5%):        $  361,500

Total:                          $8,732,300

Attachments:
9.1.5. Drainage Plans
Rationale: 

Approval of the Operations Department to move forward with getting pricing for the recommendation of repairs from the drainage study report.

Attachments:
9.1.6. Fire Alarm MWES
Rationale: 

Approval of the add-on to the Marvin Wright Elementary addition to replace all existing fire alarm devices.

 

Amount:          $15,957.00

Fund:               Fund 141 Capital Projects

Attachments:
9.1.7. Trane Proposals
Rationale: 

Approval of the following:

 

Bid #17-066 – HVAC Unit at Central Office in the amount of $56,215.00

Bid $17-067 – Heat Pump Rooftop Units – CMS in the amount of $137,794.00

Bid #17-068 – Heat Pump Rooftop Units – RHES in the amount of $99,025.00

Allowance for error at MPHS in the amount of $116,644.00.

 

Amount:          $409,678.00

Fund:               177 Capital Outlay School Improvements funds

9.1.7.1. Bid 17-066 HVAC Unit at Central Office
Attachments:
9.1.7.2. Bid 17-068 Heat Pump Rooftop Units and Well Repair Randolph Howell Elementary School
9.1.7.3. Bid 17-067 Heat Pump Rooftop Units, Cox Middle School
Attachments:
9.1.8. Athletics Capital Funds Request
Rationale: 

Approval to trade off $102,262.00 of athletic items listed on the EMG report with other athletic needs as presented with the exception of new scoreboards at the baseball & softball fields at Cox Middle School.

 

Amount:          $102,262.00

Fund:               177 Capital Outlay School Improvements funds

Attachments:
9.2. Policy Committee
9.2.1. Policies to be posted for the required amount of time.
Attachments:
9.2.1.1. Policy 4.606 Graduation Activities
Attachments:
9.2.1.2. Policy 4.700 Testing Programs
Attachments:
9.2.1.3. Policy 1.206 Board Member Compensation
Attachments:
9.2.1.4. Policy 1.807 Use of School Name
Attachments:
9.2.1.5. Policy 3.211 New Project Planning
Attachments:
9.2.1.6. Policy 4.700 Testing Programs
Attachments:
9.2.1.7. Policy 6.411 Wellness
Attachments:
9.2.2. Policies have been posted the required amount of time - FINAL ADOPTION
9.2.2.1. Policy 1.104 Memberships
Attachments:
9.2.2.2. Policy 1.1061 Boardsmanship Code of Ethics
Attachments:
9.2.2.3. Policy 1.8011 Emergency Closings
Attachments:
9.2.2.4. Policy 1.802 Section 504 and ADA Grievance Procedures
9.2.2.5. Policy 1.803 Tobacco Free Schools and Campuses
Attachments:
9.2.2.6. Policy 3.206 Community Use of School Facilities
Attachments:
9.3. Community Relations
9.4. Budget Committee
9.4.1. Recommended Proposal for use of recent extra 2016-17 BEP payment from State
Speaker(s):  Eric Parliament
Rationale: 

Recommendation from budget committee:

From the additional BEP allocation for 2016-17 ($558,000), the Committee recommends the following: one-time appreciation bonus of $150 to all full time employees (excludes substitute teachers, part-time workers, food service personnel, and Superintendent), and (2) All remaining money to shall be divided equally into K-12 classroom teacher accounts for the 2017-18 school year, for a one-time classroom educational supply supplement.  The 2016-17 Budget shall be amended accordingly.  

Attachments:
10. NEW BUSINESS
10.1. Mt. Pleasant PK-12 STEAM Campus Athletic Director
Attachments:
10.2. Bond for Audit
Rationale:  Voting to accept the bond
Attachments:
10.3. ThoughtExchange
Speaker(s):  Dr. Chris Marczak
Rationale:  Attached is proposal for contract with ThoughtExchange to begin July 1, 2017.  The contract has been reviewed and approved by Jake Wolaver.  The date in the contract (March 31, 2017) is still acceptable per ThoughtExchange.  Recommend adding to Keys Budget for funding from potential fund balance. 
10.4. Teacher/Staff Survey Proposal (KP)
Speaker(s):  Kristin Parker
11. OTHER BUSINESS
11.1. Instructional Low Bids/Purchases Over $10,000.00
11.1.1. Bid 17-513-IN Math-U-See - Keys 2,3,4
Rationale: 

Cost:  $17,780.00 - Demme Learning 

Funding:   GP Fund 141-71200-429 Special Education Instructional Program 

Attachments:
11.1.2. Bid 17-514-IN Touch Math - Keys 2,3,4
Rationale: 

Cost:   $14,459.55 - Innovative Learning Concepts, Inc.

Funding:   GP Fund 141-71200-429 Special Education Instructional Program

Attachments:
11.1.3. Bid 17-515-IN SPIRE Intervention Program - Keys 1,3
Rationale: 

Cost:   $28,503.20 - Innovative Learning Concepts, Inc.

Funding:   GP Fund 141-71200-429 - Keys 1,3

Attachments:
11.1.4. Bid 17-516-IN iPads - Keys 1-7
Rationale: 

Cost:   $29,920.00 - Apple, Inc.

Funding:   GP Fund 141-71200-725 Special Education Instructional Program

Attachments:
11.1.5. Bid 17-717-IN Scanners - Keys 1-7
Rationale: 

Cost:   $10,814.25 - Dell, Inc.

Funding:   GP 141-71200-725 Special Education Instructional Program

Attachments:
11.1.6. Bid 17-518-IN Renewal of Software Programs Presentation - Keys 1,2,3,4,5
Rationale: 

Cost:  Bid 16-045 myOn                                                          $113,527.15

          Bid 16-048 Longleaf ( now called Improving Outcome)   $  66,375.00

          Bid 16-049 Interactive Achievement (PowerSchool)        $ 91,350.00

          Bid 16-067 DreamBox                                                   $115,600.00

          Bid 16-100 TenMarks                                                     $  96,355.00

                                                                                              $483,207.15

 

Funding:   GP Fund 141-72210-399 

11.2. Approval of Consolidated Federal Projects Application
Rationale: 

Approval of Federal Programs to apply for the Consolidated Federal Projects Application for Title IA, Title IA Neglected, Title ID, Subpart 2 Delinquent, Title IIA, and Title III for the 2017-2018 school year.

No attachments are necessary.

11.3. Approval of CLCC 21st Century Learning Grant
Rationale: 

Approval of Federal Programs to apply for the CLCC 21st Century Learning Grant for the 2017-2018 school year.

No attachments are necessary.

11.4. Operations Low Bids/Purchases Over $10,000.00
11.4.1. Bid 17-040 Technology Portable Device Insurance
Rationale: 

Cost:   $51,646.40 - Worth Ave. Group

Funding:   Fund 141-71300-730 CTE

 

 

 
Attachments:
11.4.2. Bid 17-042 Winter GovDeals (FYI)
Rationale: 

Sale of surplus inventory on Govdeals.com were sold for a net of $8,088.53

Funding:   Fund 141-44130 Sale of Materials & Supplies

                Fund 141-44530 Sale of Equipment

Attachments:
11.4.3. Bid 17-054 Walk-in Freezers and Refrigerators
Rationale: 

Purchase of walk-in units at HPES, RES, SHES

Cost:   Strategic Equipment, LLC    HPES     $32,251.28

                                                     RES       $29,100.79

                                                     SHES     $33,844.13

                                                                  $95,196.20

Funding:   Fund 143 School Nutrition

Attachments:
11.4.4. Bid 17-055 Theatrical Stage Lighting MPHS
Rationale: 

Replacement of theatrical stage lighting at MPHS

Cost:   Main Stage $16,885.00

Funding:   Funds received from a grant from Lowe's

Attachments:
11.4.5. Bid 17-069 Intercom HOPCH
Rationale: 

Purchase of an intercom system for HOPCH

Cost:   $12,862.00 - Central Knox, Inc. dba Central Technologies, Inc. utilizing a Cooperative Purchasing Agreement with Anderson County RFP#4622 

Funding:   Fund 141-72810-499 Technology

                Fund 141-72810-709 Technology

Attachments:
11.4.6. Contract renewals
Rationale:  Purchases over $10,000.00 Contract Renewals
Attachments:
11.5. Finance
11.5.1. Budget Amendments
Attachments:
11.5.2. Management Summary
Attachments:
11.5.3. GP Historical Current Summary 3.31.17
Attachments:
11.5.4. Revenue Report 3.31.17
Attachments:
11.5.5. Expenditures Report 3.31.17
Attachments:
11.6. FYI
11.6.1. Attorney Billing
11.6.2. Superintendent Personnel Report
Attachments:
11.6.3. Spring Hill High School STEM Grant Win
Attachments:
11.6.4. Executive Committee Report
Rationale: 

1. Approved trip request Spring Hill High School Skills USA - Chattanooga, TN - April 9-12, 2017

2. Approved request for Post 19 to use the Santa Fe Unit School baseball and softball field April-July 2017 from 5:00 pm until 7:00 pm for games and/or practice with all use of facilities fees to be waived.

3. Approved request for Spring Hill Swat to use the Spring Hill Middle School gym March 22-August 1, 2017 at 5:00 pm until 7:00 pm for basketball practice with all use of facilities fees to be waived.

4. Approved request for Churchill Mortgage Basketball to use the Hampshire Unit School gymnasium April 3-May 24, 2017 from 3:30 pm until 5:30 pm for basketball practice with all use of facilities fees to be waived.

5. Approved request for Blood Assurance to use the Santa Fe Unit School gym lobby and outside parking lot of gym lobby April 13, 2017 from 6:30 am until 2:00 pm for a blood drive with all use of facilities fees to be waived.

6. Approved request for Santa Fe Recreation Club to use the Santa Fe Unit School baseball and softball field and surrounding area April 20-August 20, 2017 from 5:00 pm until midnight for a summer ball program with all use of facilities fees to be waived.

7. Approved emergency purchase of a change order to the fire alarm system at Mt. Pleasant Elementary School due to State Fire Marshal codes change for Bid #16-092 - Fire Alarm Upgrades - HPES, MPES, RES (Emergency Purchase - Change Order). $6,504.00 - The funds are available in Fund 141 Capital Projects fund.

 

12. ANNOUNCEMENTS AND COMMUNICATIONS
Rationale: 

Schedule of Dates and Meetings

Monday, May 1, 2017 Community Relations Committee Meeting, HOPCH 6:00 pm

Monday, May 1, 2017 Policy Committee Meeting, HOPCH following Community Relations

Tuesday, May 2, 2017 Budget Committee Meeting; review and prep. Capital Budget, HOPCH 6:00 pm

Thursday, May 4, 2017 County Admin Meeting 4:30 pm

Thursday, May 4, 2017 Budget Committee Meeting; review and prep. Capital Budget, HOPCH 6:00 pm

Tuesday, May 9, 2017 County Budget Meeting 4:30 pm

Tuesday, May 9, 2017 Budget Committee Meeting (if needed): review and prep. of GP and Capital Budgets; and/or Special Called Board Meeting for final approval of all budgets (if ready), HOPCH 6:00 pm

Thursday, May 11, 2017 Zoning & Facilities Committee Meeting, HOPCH 6:00 pm

Saturday, May 13, 2017 Northfield Academy Graduation, SHMS Auditorium 10:00 am

Monday, May 15, 2017 County Commission Meeting 6:30 pm

Tuesday, May 16, 2017 SFUS Graduation, SFUS Gymnasium 6:00 pm

Tuesday, May 16, 2017 Budget Committee Meeting (if needed): review and prep. of GP and Capital Budgets; and/or Special Called Board Meeting for final approval of all budgets (if ready), HOPCH 6:00 pm

Thursday, May 18, 2017 HUS Graduation, HUS Gymnasium 6:00 pm

Thursday, May 18, 2017 Budget Committee Meeting (if needed) and/or Special Called Meeting, HOPCH 6:00 pm

Friday, May 19, 2017 Last Day of School

Friday, May 19, 2017 SHHS Graduation, SHHS Gymnasium 7:00 pm

Monday, May 22, 2017 Professional Development Day for Teachers

Monday, May 22, 2017 CHS Graduation, Lindsey Nelson Stadium 7:00 pm

Tuesday, May 23, 2017 Admin In-service Day for Teachers

Tuesday, May 23, 2017 Present Budget to County Commission Budget Committee

Tuesday, May 23, 2017 CUS Graduation, CUS Gymnasium 7:00 pm

Thursday, May 25, 2017 Regular Board Meeting, HOPCH 6:00 pm

Thursday, May 25, 2017 MPHS Graduation, W.C. Johnson Gymnasium 7:00 pm

Monday, May 29, 2017 Central Office closed for Memorial Day

 

 

 

13. ADJOURN
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