Public Meeting Agenda: July 27, 2017 at 6:00 PM - July 27, 2017 Board Meeting

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July 27, 2017 at 6:00 PM - July 27, 2017 Board Meeting Agenda

July 27, 2017 at 6:00 PM - July 27, 2017 Board Meeting
1. CALL TO ORDER
1.1. Welcome
1.2. Roll Call
1.3. Pledge of Allegiance
1.4. Moment of Silence
1.5. Reminder of Mission
Rationale:  We will provide the educational instruction, tools, and environment for every child to succeed in L.I.F.E., as Life-long learners, Independent thinkers, Fearless innovators and Exemplary citizens.
1.6. Planning Horizons
1.6.1. Budget
1.6.2. Start of 17-18 School Year: August 1, 2017
2. ADOPT AGENDA
3. RECOGNITION AND ANNOUNCEMENTS
3.1. The Good News
Rationale: 

For the first time, all Maury County Public Schools will be hosting Open Houses before school starts!  These Open Houses give our families a chance to tour the school, meet their teachers, and drop off supplies before school starts.  For our new families, you get a chance to meet your teachers, principals, and other school staff before school begins.  We hope that ALL families will take a chance to participate.

For dates and times, please either check out the MCPS Facebook page, the MCPS website, or the attachment to this Good News!

Attachments:
4. MAURY COUNTY EDUCATION ASSOCIATION
5. PUBLIC DELEGATIONS
6. STAFF REPORTING
7. CONSENT ITEMS
7.1. June 22, 2017 Board Minutes
Attachments:
7.2. Use of Facilities
Attachments:
8. COMMITTEE REPORTS
8.1. Policy Committee
Rationale: 

The following policies are to be voted on for final approval. Policies have been posted the required amount of time.

Policy 2.805 Purchasing

Policy 3.210 Naming or Renaming of School Facilities

Policy 3.211 New Project Planning

Policy 4.302 Field Trips/Excursions/Competitions

Policy 4.606 Graduation Activities

 

8.1.1. Final Adoption
Rationale:  Recommend approval of the listed policies
8.1.1.1. Policy 2.805 Purchasing
Attachments:
8.1.1.2. Policy 3.210 Naming or Renaming of School Facilities
Attachments:
8.1.1.3. Policy 3.211 New Project Planning
Attachments:
8.1.1.4. Policy 4.302 Field Trips/Excursions/Competitions
Attachments:
8.1.1.5. Policy 4.606 Graduation Activities
Attachments:
8.1.2. Post proposed policies the required amount of time
Rationale:  Recommend to post proposed policies the required amount of time
8.1.2.1. Policy 6.405 Medications
Attachments:
8.1.2.2. Policy 6.410 Accidents and Illnesses
Attachments:
8.1.2.3. Policy 6.4031 Pediculosis (Head Lice)
Attachments:
8.1.2.4. Guidance Counselor Revisions
8.1.2.5. Policy 5.103 School Counseling Model Stand
Attachments:
8.1.2.6. Policy 5.200 Separation Practices for Tenured Teachers
Attachments:
8.1.2.7. Policy 5.201 Separation Practices for Non-Tenured Teachers
Attachments:
8.1.2.8. Policy 5.701 Substitute Teachers
Attachments:
8.1.3. Proposed Changes
8.1.3.1. Policy 6.200 Attendance Waive 30 day
Attachments:
8.1.3.2. Proposed Changes for the 2017 MCPS Student/Parent Handbook
Attachments:
8.2. Zoning & Facilities
8.2.1. Riverside Electrical Repairs
Attachments:
8.2.2. Bid 17-055 Theatrical Stage Lighting
Attachments:
8.2.3. Bleacher Repairs
Attachments:
8.2.4. Next Steps for New Elementary and Middle
Attachments:
8.2.5. Rezoning Recommendation
Attachments:
9. NEW BUSINESS
9.1. Instruction
9.1.1. STEMmersion
9.2. Board Self-Evaluation
Rationale:  Recommend approval of using the TSBA Board Self-Evaluation tool
Attachments:
9.3. Strategic Planning
Rationale:  Strategic Planning scheduled for Saturday/Sunday August 12th and 13th, 8:30-4:30 each day.  Location TBD.
9.4. Annual Superintendent Evaluation
Attachments:
10. OTHER BUSINESS
10.1. Instructional Low Bids/Purchases Over $10,000.00
Rationale:  None this month
10.2. Operations Low Bids/Purchases Over $10,000.00
10.2.1. Sale of Surplus Buses
Rationale:  Recommend approval of the sale of three (3) 78 passenger buses and two (2) Special Ed buses on GovDeals.com. The buses have reached their out of service date and declared surplus. 
Attachments:
10.2.2. Renewal of Bid 16-056 Commercial Insurance
Rationale:   Recommend approval of the renewal of the contract with Key Risk Insurors
Attachments:
10.2.3. Boys and Girls Club MOU - Greatness Academy Partnership Contract
Rationale:  Recommend approval of the Greatness Academy Partnership contract with the Boys and Girls Club.  The contract has been reviewed by the School Board Attorney.  There were no changes other than closing dates which line up with scheduled and inclement weather closings for schools.
Attachments:
10.2.4. 2017 SRO MOU
Rationale:  Recommend approval of the SRO MOU.  This contract has been reviewed by the School Board Attorney.  There were no changes from the previous year.
Attachments:
10.2.5. MCPS Bus Advertising
Speaker(s):  Stan Breeden
Rationale:  Recommend entering into partnership with District Solutions for exterior bus advertising.
Attachments:
10.3. Finance
10.3.1. Revenue Report
Attachments:
10.3.2. Expenditures Report
Attachments:
10.3.3. Management Summary
Attachments:
10.3.4. GP Historical & Current Summary
Attachments:
10.3.5. Discussion on monthly financial statement presentations
Rationale:  Discussion from worksession: if budget amendments or other financial matters can be prepared by the time of the worksession, they will be submitted.  If not, they will be added to the regular board agenda.
10.3.6. Use of Fund Balance - Parallel Education
Speaker(s):  Eric Parliament
Rationale:  Recommend using fund balance in the amount of $130,733 to fund Parallel Education to outsource our substitutes.
Attachments:
10.3.7. GCA Contract Renewal
Speaker(s):  Eric Parliament
Rationale:  Recommend fund balance for increase in GCA's 2017-18 contract.  Option 1 (GCA's scheduled increase by contract plus adding additional square footage new CHS and MWES addition) is $103,352.  Option 2 (includes custodial pay from $9.00 to $9.50 per hour) is $149,510.
Attachments:
  • 7/21/2017 at 4:13 PM
10.4. FYI
10.4.1. Attorney Billing
10.4.2. Superintendent Personnel Report
Attachments:
10.4.3. Executive Committee
Rationale: 

1. Approved Christ Our Savior Church to use the Spring Hill High School soccer practice field June 12-15, 2017 at 7:00 am until 3:00 pm for a youth soccer camp with all use of facilities fees to be waived.

2. Approved request for Columbia Post 19 to use the Spring Hill High School baseball field June 30 through July 2, 2017 from 10:00 am until 10:00 pm for an American Legion baseball tournament with all use of facilities fees to be waived.

3. Approved removal of asbestos on the ceiling beams on the stage at Mt. Pleasant High School from Environwerks in the amount of $4,500.00 using available funds in Fund 141 Capital Projects.

Also approval to conduct the required air quality monitoring after abatement in the amount of $600.00 using available funds in Fund 177 School Improvements to do the required air quality monitoring.

4. Approved contracting the services of Critter Control for bat removal/exclusion/juano cleanup and sanitization at McDowell Elementary School in the amount of $5,525.00. This is an emergency purchase in order to remove the bats and have everything cleaned and sanitized at McDowell Elementary School prior to the start of school. The funds are available in Fund 141 Capital Projects - IRS 179 Allocation from Trane funds.

5. Approved emergency renewal of the contract with Key Risk for worker's compensation and employers liability insurance premium in the amount of $312,272.00 for the 2017-2018 school year. The annual premium paid in the 2016-2017 school year for worker's compensation was $324,431.00 which reflects a decrease in premiums in the amount of $12,159.00. The funds are available in Fund 141 Board of Education and Fund 143 Food Service.

Renewal date for this policy is July 1, 2017. This request for Executive Committee Approval is due to an oversight as approval of this contract was inadvertently left off the list of contract renewals approved at the June 22, 2017 Regular Board Meeting.

6. Approved request for Eklipse Winter Guard to use the Spring Hill High School main gym and auxiliary gym July 15, 2017 from 8:00 am until 8:00 pm for Eklipse Winterguard Clinic with all use of facilities fees to be applied.

10.4.4. Cox Middle School Action for Healthy Kids Grant
Rationale:  CMS Action for Healthy Kids Grant
Attachments:
10.4.5. Non-Faculty or Volunteer Coaches 2017-2018 School Year
Rationale: 

The following have met all requirements and have been approved to serve as Non-Faculty or Volunteer Coaches for the 2017-18 school year:

 

                Chandler Beard – Non-Faculty Assistant Baseball Coach – Whitthorne Middle School

                Clifton Brown – Volunteer Assistant Football Coach – Whitthorne Middle School

                De’Andre Davis – Volunteer Assistant Football Coach – Whitthorne Middle School

                Daniel Puckett – Volunteer Assistant Football Coach – Whitthorne Middle School

10.4.6. Donations
Attachments:
11. ANNOUNCEMENTS AND COMMUNICATIONS
Rationale: 

Reminder of Scheduled Meetings and Closings:

Friday, July 28, 2017 Teacher Admin In-Service

Monday, July 31, 2017 Teacher Prep Day

Tuesday, August 1, 2017 First Day of School

Wednesday, August 2, 2017 No School, Teacher Professional Development Day

Thursday, August 3, 2017 Students Return To School

Thursday, August 24, 2017 Regular Board Meeting, HOPCH 6 pm

 

 

12. ADJOURN
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